CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, March 6, 2019 –1:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob
Scott at 1:12PM.
Members present: Bruce Beste, Nick Roth, and Rob Scott.
Members absent: Mark Anderson & Darrell Scott.
Also present: Clerk/Treasurer Jo Ann Pohlman and one
member of the community.
Chairman Scott offered condolences on behalf of the Board to the family
of Bob Congdon, who passed away two days ago.
motion was made by N. Roth, supported by B. Beste, to approve the minutes of the 2/6/19 Board
of Managers’ Meeting. All voted in favor
and the motion carried.
The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by R.
Scott, that the correspondence be placed on file and acted upon as
required. All voted in favor and the
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The January 2019 Financial Statements were
presented to the Board. February 2019
payroll: Admin – $1,358.20, Operating –
$2,403.70, Payroll Taxes – $754.74. $4,000.00
was transferred from Operating Fund Checking to Debt Service Savings (Sept&Oct2018).
$2,000.00 was transferred from Operating Fund Checking to Capital Reserve
Savings (Sept&Oct2018). A motion as
made by N. Roth, supported by R. Scott, to approve the Treasurer’s Report as
presented and the payment of bills as follows:
Admin: Costin Group – $1,266.00; Fryberger,
Buchanan – $1,123.20; Glorvigen – $280.00; and Lutefisk Tech. – $308.75. Operating:
Lake Country Power – $1,177.02, $227.90, $340.92, $76.15, $244.00, &
$67.00; Pace Analytical – $304.00; and Terry’s Operational Services – $1,405.91.
All voted in favor and the motion
Balances: $171,836.62 in Legacy 2 Grant
Funds remains. The Board discussed the
possibility of a loan through the MPCA that could be considered should the
District not receive additional grant funds.
A motion was made by B. Beste, supported by N. Roth, to approve going
forward with an application for the loan through the Clean Water Partnership
with a maximum of $2 million being considered.
All voted in favor and the motion carried.
- ISTS Rate Schedule: This
topic will be removed from the Agenda.
- Management Plan II
& III: R. Scott and J. Pohlman discussed
Ordinance 3 and Management Plan II & III with Mia Thibodeau of
Fryberger, Buchanan on Monday.
Kicker Blvd. Annexation was also discussed and will be addressed
below. Management Plan II continues
the current voluntary Management Plan I; the discussion focused on how to
charge those with a functioning ISTS that wish to be part of the system
and updating the Ordinance to reflect the Board’s decision, once a rate
plan is reached. Management Plan
III addresses mandatory inclusion by all property owners in the District
and would probably include a formal agreement with St. Louis County. The District feels it is important to know
what would be involved before consideration of mandatory inclusion.
Joint Powers Board
- VNP Comprehensive
Plan: Newly elected Commissioner Paul McDonald attended his first JPB
meeting. Kabetogamma is up and
running; Island View needed an extension to finish their work; Ash River
is still trying to establish a system for an unorganized area. All construction related to the
Comprehensive Plan is on hold until spring.
- Kicker Blvd.
Annex: As stated above (Admin. –
Management Plan II & III), annexation procedure was discussed with Mia
Thibodeau of Fryberger, Buchanan.
An August Public Hearing date is being considered; hopefully, in
conjunction with a JPB meeting, should it be scheduled for Crane Lake in
August. S.E.H. will be engaged to begin the process by answering the
Preliminary Statutory Question of need for services and drafting a legal
description of the area to be annexed.
- State and Federal
Grant Funding: Grant applications
are in the works and awaiting final legislative action.
CLWSD Meeting Minutes – March 6, 2019
- District Update:
There was no update.
O & M. Decentralized
- Management Program Update: The
pre-construction season meeting with the USFS is being set for the first
part of April to discuss ISTS’s installed on leased lands in 2018 and
future ISTS installations on leased lands.
- Deena Congdon stated that she will be able to assist S.E.H. with
mapping of the newly installed ISTS’s.
O & M Centralized
- Operations Report: Terry
Jackson provided a report to the Board stating that all standards continue
to be maintained on the discharge samples collected at the plant. Four
zones are currently being utilized on the recirculating sand filters. The chemical feed pump was plugged with
sludge; the tank and pump were cleaned and were placed back into
service. One of the floats was
stuck at the pump shack, causing the pump to go on and off more than
needed. The issue will be resolved
- Plant Manpower and Operators:
There was no report
- Winterization – Status and Temperatures: Temperatures are logged daily at the
plant and are currently in the 38 degree range. N. Roth reported that
infusion has been increased to avoid any possible freezing and will order
two new infusers to be added at two new locations in the District.
- MPCA Award: The District is
the recipient of a wastewater commendation from the MPCA for operations in
2018. Terry Jackson will accept the
award for the District.
PUBLIC COMMENTS (5 Minute Limit): Bonnie Caughey asked if the loan the District
is considering can be used to pay off other loans; the Board did not believe
so. Bonnie commented that she is aware
of challenges St. Louis County has had working with Managed Sewer
Districts. She stated her concern of
alerting customers should District contractors need to access their land for
mapping purposes; the Board did not think anyone would need to go onto
meeting was adjourned at 2:15PM
Jo Ann Pohlman, Clerk
MEETING: BOARD OF MANAGERS’ MEETING – APRIL
3, 2019 – 1:00PM, FELLOWSHIP HALL
This draft of the CLWSD
minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change
until they have been approved by the CLWSD Board of Managers.