CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, May 6, 2020 –6:00 P.M.
Members present: M. Anderson, Bruce Beste, Bonnie Caughey,
and Rob Scott.
Members absent: D.
District Liaison Deena Congdon and Clerk/Treasurer Jo Ann Pohlman.
The meeting was called to order by Chairman Rob
Scott at 6:00PM.
Chairman Scott explained that the meeting was being conducted remotely via
Minutes: A motion was made by M. Anderson, supported
by B. Caughey, to approve the minutes of the 3/4/20 Regular Meeting. All voted in favor and the motion carried. There was no April meeting.
The correspondence list was reviewed by the Board. A motion was made by B. Caughey, supported by
B. Beste, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The March 2020 Financial Statements, which
were 1st Quarter Previous Year Comparisons, were presented to the
Board. March 2020 payroll: Admin – $1,432.46, Operating – $2,477.33, plus
Payroll Taxes – PERA – $683.07 and Federal Deposit – $445.16. April 2020 payroll: Admin – $1,029.58, Operating – $2,382.04 plus
Payroll Taxes – PERA – $1,862.47 (includes extra $220.88 as part of back
payment) and Federal Deposit & 1st Quarter Taxes – $1,586.64. The 2018 Audit has been completed and has
been sent to the Board. The District has
made one back payment to PERA 2017-2019 for $9,224.01. First quarter 2020 QuickBooks entries were
reviewed with Jennifer of Glorvigen. The
District Loan with American Bank was paid off and is now with the MPCA CWP Loan
with no interest. Monthly transfers were
made as follows: Transferred $4,000 from
Operating Fund to Debt Service Savings; and $2,000 from Operating Fund to
Capital Reserve Savings for the months of Nov, & Dec., 2019. A motion was made by M. Anderson, supported by
B. Beste, to approve the Treasurer’s Report as presented and the payment of bills
as follows: March: Admin:
Costin Group – $1,250.00; Cole Appraisal – $850.00; Fryberger, Buchanan
– $476.15, $777.60, & $162.00; Glorvigen – $455.00; and Quill – $258.50. Operations: Lake Country Power – $1,596.53, $199.57, $269.25,
$71.90, $236.00, & $65.00; MPCA – $505.00; Pace Analytical – $354.00;
Robert J. Scott, Jr. – $1,557.38; Rutchasky Enterprises – $137.50; and Udovich
Electric – $128.75. April: Admin: Costing Group – $1,250.00; Lutefisk Tech. –
$469.90; Jo Ann Pohlman – $160.96; RVS Software – $88.25 and Walker, Giroux
& Hahne – $7,100.00. Annexation
Fund: S.E.H. – $145.06. Operations:
Lake Country Power – $1,302.86, $189.88, $254.28, $71.08, $235.00, &
$58.00; Dept. of Unemployment – $22.19; Gopher State One Call – $1.35; Pace
Analytical – $551.00; Robert J. Scott, Jr. – $1,306.26; and Rutchasky Enterprises
– $4,245.00. All voted in favor and the motion carried.
Balances: There was no change.
Water Partnership Loan Program: The District
was awarded a CWP Loan for $1,110,500.00 at 0% interest. The District closed out their loan with
American Bank and transferred the remaining $52,594.82 to the CWP Loan.
PERA: The District owes back payments to PERA for
2017 – 2019. One payment has been made
and the amount of the next payment is unknown at this time. The first payment of $9, 224.01 was made from
the Admin Fund for back payments due for an Admin employee. There is discussion among the District, the
District’s attorney and auditors as to which fund should be used for the
remaining back payments for an Operations employee. There is also discussion if PERA retirement
funds, going forward, should be paid entirely from the Admin Fund or divided
between the Admin Fund and the Operations Fund dependent on the employee’s job
- User Rate Discussion: The District will be taking a hard look
at the rate structure. Different
options will be reviewed with the possibility of a single user rate.
- Bonner variance: Joe Bonner will be contacted to see if he
plans to request a variance for 2020.
- Eggen variance:
Butch Eggen submitted a letter requesting a variance for 2020. A motion was made by M. Anderson,
supported by B. Beste, that the variance be denied and requiring Butch
Eggen to sign the Agreement, and begin payments as of June 1, 2020. M. Anderson, B. Beste, and R. Scott
voted in favor, B Caughey voted against and the motion carried.
- Bylaws Revisions:
The revisions are still being reviewed.
- Early Levy Distribution: A motion was made by R. Scott, supported
by B. Caughey, to deny requesting the
early levy distribution. All voted
in favor and the motion carried.
CLWSD Meeting Minutes – May 6, 2020
Joint Powers Board
- VNP Comprehensive Plan:
The Board met remotely and discussed funding at the Legislature. Funding may be held up for a while.
- Kicker Blvd. Annex: The Board has reactivated the project.
- District Update:
Jason Chopp emailed an Agreement for Professional Services addressing
the flow equalization and recirculating media filter evaluation at the
plant as requested by Rob Scott Jr.
A motion was made by M. Anderson, supported by B. Beste, to sign
the Agreement for Professional Services for $9,700.00. M. Anderson, B.
Beste, and B. Caughey voted in favor, R. Scott abstained and the motion
O & M. (Decentralized)
- Management Program Update: Deena
Congdon provided the following report:
For 2020 so far I have Cowden and Cerkvenik. I have emailed Jim Orton
to see when he felt the ground would be ready so he can do designs. Work
to be completed: Dehaas crush tank;
Fix and check Richter in narrows; finish McVeety; Check grass seed on 2019
installs; Get forest service approval if not done yet.
says thank you for the load and that is completed. He has a sheen of water when
there are heavy rains and spring thaw. Wants to know why. This started with the
new septic install. He is still has not done his cabin work so he is not on his
final system. Is his neighbor having any spring washouts? We will check
on that system. Send engineer gps coordinates for 2019 installs.
- Cowden ISTS and Land Acquisition Request: The process continues with documents
being sent to Rural Development for their approval prior to the sale. Fryberger, Buchanan will be contacted to
see if there is a way to expedite the process.
- Peat Systems vs. Mound Systems: The Board discussed the merits of each.
M. Anderson and D. Congdon will work on a decision process for system type
O & M Update (Centralized)
- Operations Report: Rob Scott Jr. provided the following
reports: March – we met all the MPCA effluent
limits. Jason Chopp and I are continuing to work on some future
improvements for the plant. There will be more on this soon. April – Since there was no meeting last
month, I just wanted to report we met all the MPCA effluent limits for
February and March. It sounds like the sludge truck needs to get its DOT
inspection done. We will be in need of it soon. Ron fixed the manhole
cover on the driveway to the plant. The county plow truck pushed it off.
We will be addressing this issue so it doesn’t happen again. A new
recirculating pump was purchased last month. SEH is putting together a
proposal for some modifications to the plant to help address some of the
high influent flows we see in the summer months. This will help ensure we
keep our effluent numbers below the MPCA limits.
- M. Anderson reported
that two pumps were replaced at the plant.
- Manpower: M. Anderson will
be finding a pumper truck driver for the 2020 season.
- Summerization: Heat tapes
have been turned off, infusers have been turned off, cement blankets have
been removed and stored.
PUBLIC COMMENTS (5 Minute Limit): Deena Congdon asked for a billing adjustment.
R. Scott said it would be taken care of.
meeting was adjourned at 6:55PM
Jo Ann Pohlman, Clerk
BOARD OF MANAGERS’ MEETING – JUNE 3, 2020 – 6:00PM, FELLOWSHIP HALL
draft of the CLWSD minutes has been posted solely for preliminary informational
purposes. Minutes are unofficial and subject
to change until they have been approved by the CLWSD Board of Managers.