CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, June 5, 2019 –6:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob
Scott at 6:05PM.
Members present: Mark Anderson, Bruce Beste, Nick Roth, and Rob
Members absent: Darrell
Also present: Advisory Rep. John Connaker, District
Liaison Deena Congdon, Clerk/Treasurer Jo Ann Pohlman and 1 member of the
Minutes: A motion
was made by N. Roth, supported by M. Anderson, to approve the minutes of the 5/1/19 Board
of Managers’ Meeting. All voted in favor
and the motion carried.
The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by M.
Anderson, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The April 2019 Financial Statements were
presented to the Board. May 2019 payroll:
Admin – $1,213.60; Operating – $2,791.70,
Payroll Taxes – $956.92. $4,000.00 was
transferred from Operating Fund Checking to Debt Service Savings (Mar. &
Apr. 2019). $2,000.00 was transferred from Operating Fund Checking to Capital
Reserve Savings (Mar. & Apr. 2019). A motion was made by M. Anderson, supported by
B. Beste, to approve the Treasurer’s Report as presented and the payment of
bills as follows: Admin: Costin Group – $1,274.00; Cook News-Herald –
$42.00; Ely Echo – $124.00; Glorvigen- $266.00; Fryberger, Buchanan – $2,525.40;
Orton Construction – $400.00; Quill – $142.78; and RVS Software – $86.72. Operating: Lake Country Power – $965.71, $264.13, $290.76,
$72.54, $226.00, & $52.00; Automatic Systems – $4,696.70; Ferguson Waterworks
– $865.08; Gopher State One Call – $5.40; Northwoods True Value – $141.42; Pace
Analytical – $177.00; Robert J. Scott – $778.56; Rutchasky Enterprises –
$440.00, $200.00, & $825.00; Udovich Electric – $329.67; USIC Locating
Services – $120.00; and Terry’s Operational Services – $1,698.66. M. Anderson, B. Beste, & N. Roth voted in favor,
R. Scott abstained and the motion carried.
Balances: $171,836.62 in Legacy II Grant
Funds remains. The invoice from S.E.H. for GIS Mapping of the District has been
approved by the funding agency for reimbursement. A Change Order to the budget
is required. A motion was made by R. Scott, supported by B. Beste to approve Change
Order No. 2 redistributing funds in the Project Budget for construction
management for GIS mapping of treatment systems. All
voted in favor and the motion carried.
- A letter was received
by Jim Orton from Mark St. Lawrence of St. Louis County Environmental
Services regarding peat system sizing and Type III Systems. Two module peat filters are now being
required. The District has received
approval to have each system reviewed on an individual basis because of
problem soil conditions, bedrock, etc. All previous installs will remain as
- Management Plan II
& III: Phase III (mandatory)
remains on hold. St. Louis County Ordinance would need to be amended for
the District to require all properties in the District to become part of
the Management System.
- Contracts: A motion was made by N. Roth; supported
by M. Anderson, to approve Rob Scott, Jr. as Plant Operator, replacing
Terry Jackson, who is retiring. N.
Roth, M. Anderson, and Bruce Beste voted in favor, R. Scott abstained and
the motion carried. The District
advertised the position in the local newspaper, with no other applications
being received. Training for the
Plant Operator change has begun.
Joint Powers Board
- VNP Comprehensive
Plan: The Commissioners have requested
that each area of the Comprehensive Plan do a review of progress to-date.
- Kicker Blvd.
Annex: S.E.H. has supplied a list
of parcels included in the annexation process for Board review. S.E.H. will be advised that the list is
in order. If the August JPB meeting
is held in Crane Lake, the District will plan a Public Meeting for the annexation
at the same time as the Board of Manager’s Meeting and the JPB
- State and Federal
Grant Funding: The JPB’s request
for Legacy Funding was approved by the Legislature. Crane Lake will receive $600,000 and Ash
River will receive $850,000. The 2020 Bonding bill is considering debt
relief for the District.
CLWSD Meeting Minutes – June 5, 2019
- District Update:
Jason Chopp provided a written update to the District. A draft ISTS system map for review and
comment was provided to the District.
S.E.H. will prepare final PDF files and laminated hard copy for the
O & M. Decentralized
- Management Program Update: Deena Congdon reported the
following: Systems that still need
work are McVeety and Richter. There
are three installs in East Bay – Cunningham has been awarded; Kline/Moore
& Filippi are in the process of receiving Forest Service approval.
Deena spoke to the home owner whose cabin burned giving them ideas on
temporary use of their system while rebuilding. Weissner has submitted an
application. Emails were sent to
people advising that their alarms may go off when they start their system
up for the season. The link to the
St. Louis County website was provided on how to maintain systems. Annual operating inspections will need
to be done prior to freeze up. Deena
will check to see if any properties need additional seeding this spring.
- Ron Rutchasky and Jim Orton will be consulted on
installation of a holding tank at the Groomer Garage.
& M Centralized
- Operations Report: Terry
Jackson provided the following report:
All effluent limitations were maintained during May. Terry met with Nick and Rob Scott Jr. at
the plant to go over parameters.
Rob is getting familiar with MPCA reporting and the required lab
tests and how their results interchange with plant process.
- Inventories: Nick has been
working on inventories of cement blankets, tools, pumps, etc. The equipment stored at Rutchasky
Enterprises still needs to be inventoried.
- Infusers: Water infusers
will be installed at the Truebenbach and Brandon Anderson properties. The
District will also have two spare infusers.
- Winter to Summer Transition Work:
The plant is being transitioned over to summer mode of operation. All eight zones will be in operation on
the recirculating sand filters. The
heat tapes have been turned off.
- Voyagaire Houseboat Pumping:
M. Anderson reported that the filter system for collecting sludge
is operational. A log book is being
kept, and sludge level will be measured to determine when pumping is
needed. M. Anderson will monitor
- Bio-solids Hauling: Bio-solids
will be transported to Grand Rapids on Sunday. Repairs to the truck will be made on
- Safety Repair Issues: Rob
Scott Jr. pointed out the need of a railing system on the plant roof and
the need of a concrete step system for the walking surface from the plant
entrance to the roof. A motion was made by N. Roth, supported by M.
Anderson, to request Ron Rutchasky to discuss with Rob Jr. and do the
repairs. All voted in favor and the
- Lab Samples: T. Jackson, R.
Scott, N. Roth and L. Ulen will devise a plan for sample collection and
delivery to Pace Labs in Virginia or pick up by Pace Labs.
- Other Plant Issues: R.
Scott will provide a fire extinguisher for the plant. M. Anderson will take care of
maintenance of the Ranger. Chemical
will be inventoried. Anderson’s
will do repair of the plant road.
PUBLIC COMMENTS (5 Minute Limit): There were none.
meeting was adjourned at 7:15PM
Jo Ann Pohlman, Clerk
MEETING: BOARD OF MANAGERS’ MEETING – JULY
10, 2019 – 6:00PM, FELLOWSHIP HALL
This draft of the CLWSD
minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change
until they have been approved by the CLWSD Board of Managers.