CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, August 7, 2019 –6:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob
Scott at 6:05PM.
Members present: Mark Anderson, Bruce Beste, Nick Roth, and Rob
Members absent: Darrell
Also present: Clerk/Treasurer Jo Ann Pohlman and 1 member
of the community.
Chairman Rob Scott gave a Big Thank You to Terry Jackson for all his
years of service to the District as Plant Operator and welcomed Rob Scott, Jr.
as the new Plant Operator.
Minutes: A motion
was made by M. Anderson, supported by N. Roth, to approve the minutes of the 6/5/19 Board
of Managers’ Meeting – there was no July meeting. All voted in favor and the motion carried.
The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by M.
Anderson, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The June 2019 Financial Statements, that were
Previous Year Comparisons, were presented to the Board. June & July 2019 payroll: Admin – $2,794.73; Operating – $8,355.60; and Payroll
Taxes – $2,218.66. July 8th
$16,397.10 Tax Apportionment and $15,347.65 Special Assessment was received
from St. Louis County. July 31st
$29,935.00 was transferred from Capital Reserve Savings to Checking for cash
flow purposes and will be returned to Savings when Legacy money is
received. The 2nd Quarter
QuickBooks entries were reviewed with Jennifer of Glorvigen. The District is in the process of selecting
an Auditor to review the 2108 books. A
motion was made by M. Anderson, supported by N. Roth, to approve the
Treasurer’s Report as presented and the payment of bills as follows: June bills: Admin: Costin Group – $1,250.00; CL Chapel –
$350.00; Fryberger Buchanan – $819.20 & $402.10; Lutefisk Tech. – $562.90;
and RVS Software – $343.00. Annexation
Fund: S.E.H. – $4,205.85. Legacy Fund II: Orton Const. – $5,250.00; St. Louis County –
$2,330.00; and Handberg’s Marina – $69.79.
Operating: Lake Country Power – $664.43, $257.37, $96.21,
$49.49, $74.00, & $50.00; Automatic Systems – $2,001.60; Randy Clemmer –
$250.00; Ferguson Waterworks – $146.11; Gopher State One Call – $1.35; Grand
Rapids Public Utilities – $26.72; Hach Co.
– $202.59; Nick Roth – $214.32; Pace Analytical – $354.00; Robert J. Scott – $1,718.56;
Rutchasky Enterprises – $2,500.00; St. Louis County – $520.00; and Terry’s
Operational Services – $1,673.66. July
bills: Admin: Costin Group – $1,274.00 and Quill –
$69.49. Annexation Fund: S.E.H. – $2,249.14. Legacy Fund II: Handberg’s Marina – $69.79. Operating Fund: Lake Country Power – $748.39, $270.61,
$51.84; $45.10, $46.00, & $51.00; Aqua-Pure – $6,089.00; Randy Clemmer –
$100.00; Ferguson Waterworks – $971.08; Gopher State One Call – $1.35; L&M
– $27.53; Northwoods True Value – $8.48; Pelican Bay Foods – $181.02; Pace
Analytical – $521.00; Robert J. Scott – $1,248.56; Rutchasky Enterprises –
$795.00, $700.00 & $1,436.00; Tony Schlomka – $875.00; Udovich Electric –
$454.18 & $776.18; and USIC Locating Service – $30.00. A
motion was made by M. Anderson, supported by N. Roth, that the plant operator
has Board pre-approval to make necessary purchases for plant operation. M.
Anderson, B. Beste & N. Roth voted in favor, R. Scott abstained and the
Balances: An accounting of the Legacy II
Funds was provided to the Board.
- Management Plan: R. Scott sat down with County Attorney
Jim Nephews to walk through the plan ahead for ISTS requirements. County Ordinance 61 identifies three
different forms of system status. 1 – Inspection, 2- Assessment; and 3 –
Review. The difference between
inspection and assessment is that the inspection level does not have
statutory requirements and assessment does.
- The Arcands sent a
letter to the Board requesting that their bunk house be exempt from their
monthly billing due to minimal use.
The Board feels that according to the Ordinance, the Arcands are
being billed correctly. The Board
suggests that the Arcands provide a variance request to the Board for
Joint Powers Board
- VNP Comprehensive
Plan: The JPB Comprehensive Plan is
being reviewed. R. Scott brought
forward to the group the question of what was the end game for the VNP
Clean Water Project. Funding needed
for the project needs to be reviewed going forward. The August meeting, which will be on the
21st at the Fellowship Hall at 11AM, will address how to update
the Comprehensive Plan to balance with funding. All sewer generating properties will be
CLWSD Meeting Minutes –August 7, 2019
Joint Powers Board (Cont.)
- Kicker Blvd.
Annex: The project is temporarily
- State and Federal
Grant Funding: The MPCA
representatives at the August meeting will be at the Fellowship Hall prior
to the 11AM meeting to walk through the distribution of newly approved
funds. $600,000 has been awarded to
Crane Lake for further ISTS installations and District updates.
- District Update:
Jason Chopp provided a written update to the District. Bouglalis Construction was notified on
July 15th that there is warranty work needed on the Sweet
property grinder pump. Bougalis is
coordinating with the pump manufacturer.
- Land Purchase and Easement: The Cowdens are in the process of a land
purchase near the District’s waste water treatment plant and have
requested an easement for road access and purchase of 3 acres of the District’s
land near the plant. It is
understood that the District may sell land at current market value. The paper work would need to go to the
USDA RD for approval. The expenses
for legal work related to the easement and land purchase would be the
Cowdens. S.E.H. and Fryberger,
Buchanan will be requested to lay out what steps are needed for Board
approval at the September meeting.
Deena Congdon will be contacted for information on the fair market
value of the land.
O & M. Decentralized
- Management Program Update: Deena Congdon provided a report to the
Board in July and reported the following for this meeting: Ron Rutchasky will be working on seeding
in August and the tank was repaired at Richters. McVeety still requires completion. The USFS has received the County
approved designs. The home owners
in East Bay – Filippi, Cunningham and Kline-Moore have obtained the
electrical permits required by the USFS.
Permits to Construct have been received from the County for: Weissner, Kline-Moore, Cunningham, Filippi,
Gove, Schwanke, Hagen, and the CL Snowmobile Club. Another property owner will be meeting
with the designer to talk about a possible installation.
& M Centralized
- Operations Report (July):
Terry Jackson provided the following report: All effluent limitations were maintained
during June. Terry met with Nick and Rob Scott Jr. at the plant to go over
plant operations. Pace Labs of
Virginia will be picking up the Crane Lake samples on the 1st
and 3rd Wednesday of every month. Nick will be programming the sampler,
collecting the 24-hour composite sample, and taking the D.O. and pH
readings on Tuesday late afternoon or evening. He will also be providing the chain of
custody paperwork and ice down the samples. Charge for pick up by Pace will be $15
each time. Rob will be making the
required visit to the plant on a weekly basis. He will be reviewing the plant process
control information, lab test results, and make any necessary modifications
to the process. Rob and Terry will
meet in Winton to answer any questions regarding MPCA monitoring submittals. Terry will remain on the Portal for a
couple of months. Terry suggested
that the District create a safety manual to meet OSHA requirements and
would be willing to assist.
- Operations Report (August): Rob Scott, Jr. provided the following
report: The plant saw a lot of
influent, as is typical for July.
All effluent standards were met for the previous month. Rob met with Ron and Lance regarding
some possible issues with the sand filtration system. Ron will do some investigative digging
on some lines to ascertain the situation.
More to follow on this issue.
- Other Operations Issues: M.
Anderson reported that the truck is up and running. There is a pipe rusting out at the plant
that is being repaired. The pump
truck was barged to Bear Island to pump out Pace’s system. A motion was made by R. Scott, supported
by B. Beste, to rent the District’s pumper truck to Rutchasky Enterprises
at the rate of $150 per tank pumped for properties not on the District’s
Management Plan. All voted in favor
and the motion carried. Billing
will be handled through Rutchasky Enterprises.
- Inventories: Nick has been
working on inventories of cement blankets, tools, pumps, etc. Nick will provide an accounting of tarps
needed for the coming cold season. The District will look into providing
pins to secure the tarps.
- Voyagaire Houseboat Pumping:
M. Anderson is monitoring the need for pumping and anticipates another
3 or 4 trips.
- Bio-solids Hauling: A motion
was made by R. Scott, supported by N. Roth to pay the District employee transporting
bio-solids in the District truck at the rate of $35.00 per hour from the
time that person leaves their home until return home. The current employee, Brad Scofield,
will also provide truck maintenance at the same rate of pay. All voted in favor and the motion
- Safety Repair Issues: The
railings being installed at the plant are coming along.
CLWSD Meeting Minutes –August 7, 2019
& M Centralized (Cont.)
- Headquarter’s Request: Headquarter’s has requested sewer pumping
service a couple times per year.
The Board will need to consider options as Headquarter’s is outside
of District boundaries.
- Garage: The District is
still in need of a garage near the plant.
A container is being considered with insulation and electricity
PUBLIC COMMENTS (5 Minute Limit): Bonnie Caughey asked for clarification on the
barging for pumping to properties not included in the District Management
System and on the tarping system.
meeting was adjourned at 7:05PM
Jo Ann Pohlman, Clerk
MEETING: BOARD OF MANAGERS’ MEETING – SEPTEMBER
4, 2019 – 6:00PM, FELLOWSHIP HALL
This draft of the CLWSD
minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change
until they have been approved by the CLWSD Board of Managers.