CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, September 4, 2019 –6:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob
Scott at 6:05PM.
Members present: Mark Anderson, Nick Roth, and Rob Scott.
Members absent: Bruce
Beste and Darrell Scott.
Jason Chopp of S.E.H., District Liaison Deena Congdon, Clerk/Treasurer
Jo Ann Pohlman and 1 member of the community.
Minutes: A motion
was made by M. Anderson, supported by N. Roth, to approve the minutes of the 8/7/19 Board
of Managers’ Meeting. All voted in favor
and the motion carried.
The correspondence list was reviewed by the Board. A motion was made by N. Roth, supported by M.
Anderson, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The July 2019 Financial Statements were
presented to the Board. August 2019
payroll: Admin – $1,804.05; Operating –
$4,699.30; and Payroll Taxes – $1,336.18. August 30th $58,940.00 was
transferred from Debt Service Savings to Checking for cash flow purposes and
will be returned to Savings when Legacy money is received. A motion was made by M. Anderson, supported by
R. Scott, to approve the Treasurer’s Report as presented, the payment of bills
previously paid, and the payment of bills as follows: Admin:
Costin Group – $1,274.00; ; Fryberger Buchanan – $1,544.40; Glorvigen –
$252.00; League of MN Cities – $1,954.00; LMCIT – $1,320.00; Lutefisk Tech. – $16.95;
and Quill – $102.52. Annexation Fund: Fryberger,
Buchanan – $2,491.60 and S.E.H. – $997.49.
Operating: Lake Country Power – $892.70,
$285.09, $46.68, $45.10, $46.00, & $52.00; Anderson Outfitters – $259.87;
L&M – $143.25; Northwoods True Value – $88.45; Pelican Bay Foods – $432.90;
LMCIT – $4,223.00; Robert J. Scott – $1,906.92; Rutchasky Enterprises –
$330.00; and USIC Locating Service – $30.00.
The following bills were paid out
of Legacy Fund II during August:
Rutchasky Enterprises – $29,935.00, $29,395.00, & $29,545.00; Orton
Construction – $750.00; and St. Louis County – $520.00. All voted in favor and
the motion carried.
Balances: An accounting of the Legacy II
Funds was provided to the Board.
- Levy: Chairman Scott stated that the District
has a responsibility to keep the levy at a reasonable level. The funds need to be managed around July
and December receipt dates from St. Louis County. The Fund needs to maintain enough money
from the end of the year until July of the following year, when payment is
received. 2020 will be the fourth
year that the levied amount will be less then the projected expenses. The Fund had been maintaining a large
balance; which the District has successfully reduced over the past five
years. A motion was made by M.
Anderson, supported by R. Scott, to set the 2019, payable 2020, levy at
$40,000. All voted in favor and the
motion carried. The levy amount
will be reviewed in December when the Board may raise or lower the amount.
- Management Plan: R. Scott met with St. Louis County
representatives to discuss Phase III (mandatory) of the District’s Management
System Program. The CLWSD does have
the option to call all sewer generating properties under the management
program. However, the needed resources and manpower requirements are
currently not available.
- Auditor: The District has been looking for a new
auditor for the required yearly audit.
Walker, Giroux and Hahne has been selected. A motion was made by R. Scott, supported
by N. Roth, to approve Walker, Giroux, and Hahne as the District’s auditor
for the 2018 audit at a cost of $7,000 to $7,250. All voted in favor and the motion carried.
- Liability Coverage
Waiver Form: A motion was made by
M. Anderson, supported by R. Scott, that the District does not waive the
monetary limits on municipal tort liability established by Minn. Stat. 466.04. All voted in favor and the motion
Joint Powers Board
- VNP Comprehensive
Plan: The August meeting was held
in Crane Lake. The JPB
Comprehensive Plan is being reviewed at a desktop level to determine the
end game for the VNP Clean Water Project.
Funding needed for the project needs to be reviewed going
forward. Ash River has received
more funding and are in the process of forming a board of 5 with 6
applicants. Island View is in the
process of installing grinder stations.
Crane Lake has been approved for $600,000 Legacy funding. The next meeting will be in Kabetogama.
- Kicker Blvd.
Annex: The project is temporarily
CLWSD Meeting Minutes – September 4, 2019
Joint Powers Board (Cont.)
- State and Federal
Grant Funding: The contract for the
Crane Lake MPCA Legacy Funding is in process. The funding is for continuation of new
ISTS installations and related expenses.
- District Update:
Jason Chopp was present to report on the following: Sweet property grinder status – the grinder
station basin must be replaced. It
will be replaced this weekend or the beginning of next week. The basin and labor are under
warranty. The contractor, Bougalis
and Sons, has been in contact with the Sweets. A motion was made by M. Anderson,
supported by R. Scott, to issue a credit to the Sweets for four months on
the September billing. All voted in
favor and the motion carried.
- Land Purchase and Easement: The Cowdens are in the process of a land
purchase near the District’s waste water treatment plant and have
requested an easement for road access and purchase of 3 acres of the District’s
land near the plant. It is
understood that the District may sell land at current market value. The paper work would need to go to the
USDA RD for approval. The expenses
for legal work related to the easement and land purchase would be the
Cowden’s. Jason Chopp will work
with Mia Thibodeau of Fryberger, Buchanan on the land purchase and road easements. A motion was made by R. Scott, supported
by M. Anderson, to sell 3 acres of CLWSD property to the Cowdens at $1,200
per acre. All voted in favor and the
O & M. Decentralized
- Management Program Update: Deena Congdon informed the Board that
the work at Cunningham’s and Moore’s has been completed. Work at the Filippi property is in progress. Future work will be at the Gove, Hagen,
Wiessner, Schwanke, and CL Snowmobile Club properties. McVeety property still requires
completion. The District is waiting
for the Permit to Construct for the Smerillo property and the paper work
is in process for the Cowden’s new property.
- System Reviews:
New systems that have been in operation for a year or more will be
reviewed by the District.
& M Centralized
- Operations Report Rob
Scott Jr. provided the following report:
I hope everyone had a
pleasant Labor Day weekend. The plant operation went smoothly for the
month of August. We met all the effluent
limitations for the past month. The total coliform count seemed to be
increasing marginally over the last two months, so I bought new UV lights
and they were replaced August 24th. This should help keep these
numbers under the MPCA limits. The Sweet’s cabin issue seems to be coming
closer to a resolution. It sounds like Wednesday September 4th
Bougalis will be installing a new tank that will replace the existing one
that seems to be too small for the grinder pump to run effectively. Let’s
hope this issue will be resolved with this installation. One thing we
should do for the Sweet’s is to offer some kind of compensation for all
the problems they have had to endure. My thought is to offer some free
service, anywhere from 3 to 6 months at no charge? Whatever we offer to
the Sweet’s, we should be looking at getting reimbursement from Bougalis
as this should be a warranty issue. Plus we should also be looking to
getting some reimbursement for the time Lance and Nick have invested in
- Other Operations Issues: M.
Anderson reported that the pumper truck was down again and parts have been
ordered. The main filtration pump
at the plant went out and has been replaced.
- Inventories: Nick continues
to work on inventories of cement blankets, tools, pumps, etc. Nick will provide an accounting of tarps
needed for the coming cold season. The District will look into providing
pins to secure the tarps.
- Voyagaire Houseboat Pumping:
M. Anderson reported that things are working well.
- Bio-solids Hauling: 3 or 4 more trips to Grand Rapids
Utility may be needed this year.
- Maintenance Facility
Options: M. Anderson reported that
he had received a quote of $4,500 for a 40’ insulated container to be used
as a storage garage at the plant. A
motion was made by R. Scott, supported by N. Roth, to authorize M.
Anderson to spend up to $10,000 on the project, including electrical
hook-up. All voted in favor and the
PUBLIC COMMENTS (5 Minute Limit): Warren Bradbury stated that he was pleased
with the District’s decision to not pursue mandatory inclusion in the Management
Program at this time. He also commented
on the issue of properties that are polluting that the District is unable to
pursue due to County Ordinance 61. He
also asked if there was any restriction on who, outside of the District’s
Management System, could have their system pumped. There is no restriction and all requests
would be referred to Rutchasky Enterprises.
CLWSD Meeting Minutes – September 4, 2019
meeting was adjourned at 7:10PM
Jo Ann Pohlman, Clerk
MEETING: BOARD OF MANAGERS’ MEETING – OCTOBER
2, 2019 – 6:00PM, FELLOWSHIP HALL
This draft of the CLWSD
minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change
until they have been approved by the CLWSD Board of Managers.