CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
September 2, 2015 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:37P.M.
Members present: Managers Mark Anderson, Bruce Beste, Bill Congdon, and Rob Scott
Members absent: Manager Darrell Scott
Also present: S.E.H. Engineer Randy Jenniges; Mia Thibodeau of Fryberger, Buchanan; Steve Overom of Maki & Overom; ESA Representative John Connaker; Ron Rutchasky of Rutchasky Enterprises; Clerk/Treasurer Jo Ann Pohlman; a reporter from the Cook News-Herald; and three members of the community.
Opening Comments: Chairman Rob Scott introduced the two attorneys present – Mia Thibodeau of Fryberger, Buchanan and Steve Overom of Maki & Overom.
Minutes: A motion was made by B. Beste supported by B. Congdon, to approve the minutes of the Board of Managers’ Regular Meeting of August 5, 2015. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by M. Anderson, supported by B. Congdon, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer/Accountant Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. August 2015 payroll had not been completed to report. The District received $358,172.63 in Bonding money to be applied to invoices previously paid. The District received the final Freeze 2014 Insurance Claim checks for $55,304.23. The July 2015 Financial Statements were presented to the Board. R. Scott asked Randy Jenniges of S.E.H. to explain the U.S.A. pay request #3 prior to payment. A motion was made by B. Congdon, supported by M. Anderson, to approve U.S.A. pay request #3 for $51,033.05. All voted in favor and the motion carried. S.E.H.’s request for an addendum to their agreement related to work on the Handberg Road Extension was discussed. A motion was made by B. Congdon, supported by M. Anderson, to approve Addendum 1 to the original contract with S.E.H. for additional time and expenses for work related to change orders. All voted in favor and the motion carried. A motion was made by B. Congdon, supported by R. Scott, to approve the Treasurer’s report as presented and the payment of bills as follows: Administrative: Costin Group – $1,253.00; Glorvigen – $266.00; and Lutefisk Tech. – $15.95. ESA IRRRB Fund: S.E.H. – $25,889.49; and U.S.A. – $51,033.05. Operations: Lake Country Power – $372.80, $148.71, $64.26, $79.45, $46.00 & $19.00; Anderson Outfitters – $1,055.74; Aqua-Pure – $3,750.00; Indelco – $82.55; Pace Analytical – $156.00; St. Louis County – $591.00; USA BlueBook – $157.97; and Terry’s Operational Services – $1,343.20. All voted in favor and the motion carried. An invoice from Electric Pump in the amount of $1,867.05 for service calls related to warranty work on a pump for the plant is being reviewed before approval and payment.
Fund Transfers: A motion was made by B. Congdon, supported by B. Beste, to transfer $2,000.00 from the Operations Fund to Capital Reserve Savings and $2,000.00 from the Operations Fund to Special Assessment Savings. All voted in favor and the motion carried.
- Ordinance (ISTS Management): No discussion
- Advisory Representative Update: John Connaker reported that there was little activity with a few questions on when the CAR would resume and questions about the $7,500 plan.
- Levy: A motion was made by M. Anderson, supported by R. Scott, to set the 2015 levy, payable in 2016, to be submitted to St. Louis County at $55,000.00. All voted in favor and the motion carried.
- Legal Services Option: R. Scott asked Mia Thibodeau to speak about easements for the ESA expansions. The Board has been discussing easement options at the best possible ease and cost to the District. Ms. Thibodeau stated that with work being funded by the PFA through MMB, easements are needed with a legal description and at a minimum a drawing. A blanket easement is possible with Legacy Funding. Steve Overom discussed his experience with easements and sewer utilities. A motion was made by B. Congdon, supported by R. Scott, to add Steve Overom to the District’s professional services list. All voted in favor and the motion carried. A motion was made by B. Beste, supported by M. Anderson to approve signature of the service agreement by R. Scott and J. Pohlman. All voted in favor and the motion carried. A special Board meeting may be called for easement discussion.
CLWSD Meeting Minutes – September 2, 2015
- VNP Comprehensive Plan: R. Scott will meet with St. Louis County Commissioner Rukavina and Tim Engrave of the USFS in September to discuss District sewer management on Federal lands.
- State and Federal Grant Funding: There was nothing new to report.
- Insurance Claim Status: Freeze 2014, Phase 1 insurance claim has been closed.
- New Insurance Claim: M. Anderson will meet with Insurance Claims Adjuster Steve Michalski to discuss damage due to freezing at the Brenton property.
- Water Infusion: Not addressed.
- Repair Work: Repair is needed at the Brenton property and the Stahnke property prior to this winter.
- New Pump Issues (Valves, High Electrical Readings) Not addressed
- Beckmann Freezing Issue: The District will dig up the line to determine if a new line needs to be laid to infuse water from the DNR site and/or to insulate the line.
ESA Expansion & ISTS Management Project
- Engineering Update (S.E.H.): Handberg Road Extension: Randy Jenniges reported that the plan is to connect additional service requests along Handberg Road when the construction crew returns to install the service at the DNR Public Landing. Randy requested that additional connections be added to the Special Meeting, should one be called. The District is considering the additional cost to hook-up the Mark Anderson property and the Tufte property beyond on CSAH 24. The possibility of an RV dump station is being considered for the Anderson Outfitter property. The District is also looking at the expense of connecting the Eggen property. Randy reminded the Board that any work done under the U.S.A. contract is funded by Bonding money.
- ISTS Management Projects Update (U of M): Sara Heger was not contacted for an update as the CAR is on hold awaiting Jim Orton’s recovery.
O & M Update
- Operations Report: Terry Jackson’s email report stated that he was waiting for lab results but felt the District was within limits on all parameters for August.
- The Flyght pump was repaired by Electric Pump under warranty.
- A polymer feed system has been put into service to enhance settling of solids in the primary clarifier.
- A tanker load of sludge from the sludge storage tank was transported to Grand Rapids due to more solids than normal being generated this summer. Reasons for the sludge increase are being explored.
- Manpower: The MPCA was contacted to see if Nikki can receive time credit for the Sac State correspondence course she is taking. The MPCA will allow the equivalent of 2-1/4 months of experience for each 9 CEU class. When Nikki has completed Volume I and Volume II she will be eligible for 4-1/2 additional months of service. She needs three years of service to take the Class C exam.
- Information about plant operation is being passed on to Nikki and Lance.
PUBLIC COMMENTS (5 Minute Limit): Warren Bradbury felt the District was on track to save $128,000 by using easement information provided by attorney, Steve Overon. He also appreciated Mark’s mention of saving the District money by not hooking up his property to the system and possibly considering management instead.
The meeting was adjourned at 9:30PM
Jo Ann Pohlman, Clerk
NEXT MEETING: BOARD OF MANAGERS’ MEETING – OCTOBER 7, 2015 – 7:30PM, FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.