CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
January 19, 2005 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order
by Chairman Michael White at 7:30 P.M.
Members present: Managers Bud Bystrom, Deena Congdon,
Darrell Scott, and Michael White.
Also present: Jim Pucel of
RLK-Kuusisto, Jim Pohlman of NTS, Clerk Jo Ann Pohlman, reporters from the Cook
News-Herald and the Voyageur Sentinel, and 1 member of the community.
BUSINESS:
A motion was made by B. Bystrom,
supported by D. Scott, to approve the minutes of the Regular Meeting of January
5, 2005. Motion carried.
The correspondence was presented
to the Board. A motion was made by
D. Scott, supported by B. Bystrom, that the correspondence be placed on file
and acted upon as required. Motion
carried.
M. White presented a list of
invoices on hand for payment. A
motion was made by B. Bystrom, supported by D. Congdon, to pay the following
bills: Administrative: Frontier - $61.96. Plant
Operations: Dave Hurd - $49.50,
Frontier - $43.76 & $101.85, and NTS - $6,080.27. Gold Cost Project: EFG - $270.00, Rice Lake Construction -
$3,022.90, and Wagner - $1,510.50.
Motion carried.
RLK-Kuusisto Project Status
Report
- Flow Meter Advantage/Disadvantage & WWTF
Improvement Quote – Requested information and price quotes have not been
received from suppliers yet.
RLK will prepare a written report on both issues when information
is received.
- WWTF Heating – The plant will need additional
heating. RLK will report on
this along with the above mentioned issues.
- A Certificate of Substantial Completion needs to be
signed for the treatment facility.
- Change Orders and Partial Payment Estimates were
signed.
NTS Project Status Report
- Facility Operations – Jim Pohlman reported that the
plant is operating well.
- Outstanding plant issues are being addressed.
- Jim responded to one pump alarm; the pump will be
monitored, as the reason for the alarm was not determined. The lift station alarm was
triggered by a power outage.
The Bob Mohr pump was replaced because of possible stator failure.
- Individual pump station readings will be compared to
the lift station readings monthly.
Accounting/Reporting System
- D. Congdon met with Jennifer at Glorvigen’s to review
accounting questions. It was
suggested that three people should participate in the cash accounting for
checks and balances purposes.
- Jennifer will begin working on the 2004 audit when
year-end information is received from the CLWSD. Clerk Jo Ann will be responsible for this project.
- Jennifer will be sending a letter stating their fees
for the year.
- M. White requested a written procedure for the bill
paying practices within the CLWSD.
- M. White has requested that Scott Harder of EFG look at
financial reports of other districts for our reference.
Eastern Service Area Plan
Update/Capacity Allocation Plan
- M. White is scheduled to meet with John Jamnick of
RLK, Gary Cerkvenik of Costin Group tomorrow to discuss a plan as to
wastewater capacity allocation information requested by the County and the
MPCA. This plan will be used
in funding requests.
- Scott Harder of Environmental Financial Group and
Mary Francis Skala of Fryberger are reviewing permitting procedures for
service connections.
Board Designates
- A motion was made by D. Congdon, supported by B.
Bystrom, that Glorvigen, Berg, Theis, Lind & Company remain the
designated accounting firm for the District. Motion carried.
- A motion was made by M. White to designate the
Voyageur Sentinel as the District’s official newspaper due to their
extensive coverage in the Crane Lake area and the lack of a District
newsletter. Discussion
followed. The motion died for
lack of a second.
- The Financial Consultant and Funding Consultant
designations were not addressed.
Olson EDU Change Request
- Larry Olson requested a change in classification for
his rental cabin.
- A motion was made by D. Congdon, supported by B.
Bystrom to change the EDU classification on the Olson rental cabin from 1
EDU to .5 EDU’s as it meets the commercial description by lodging tax
payment, sales tax payment and advertisement as a rental unit with the
retroactive portion of his request being addressed at a later date. Motion carried.
- Scott Harder of EFG has been asked to review retroactive
payments for the District.
OTHER BUSINESS
M. White asked if the Board would
approve replacing his failed copier/fax machine as it has been used
substantially for District use. A
motion was made by D. Congdon, supported by B. Bystrom to replace M. White’s
copier/fax with a $200 maximum to be spent. Motion carried with M. White abstaining.
PUBLIC COMMENT - None
There being no other business the
meeting was adjourned at 8:25PM
J. Pohlman, Clerk
NEXT MEETING: FEBRUARY 2, 2005, AT THE CRANE LAKE
CHAPEL FELLOWSHIP HALL AT 7:30 P.M.