CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS REGULAR MEETING

May 19, 2004 – 7:30 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Chairman Michael White at 7:30 P.M.

Members present: Managers Bud Bystrom, Deena Congdon, Darrell Scott, Rob Scott and Michael White.

Members Absent: None

Also present: Jim Pucel of RLK Kuusisto, Clerk Jo Ann Pohlman, a reporter from the Timberjay, a reporter from the Voyageur Sentinel and two members of the community.

BUSINESS:

Motion by B. Bystrom, supported by D. Congdon, to approve the minutes of the Regular Meeting of May 5, 2004. Motion carried.

Correspondence

• The correspondence was presented to the Board.
• A motion was made by D. Congdon, supported by B. Bystrom, that the correspondence be placed on file and acted upon as required. Motion carried.

RLK-Kuusisto Project Status Report

• Wastewater Collection System
• Staked the service lines on Bayside Drive and Handberg Road as requested by the Contractor.
• The Contractor began installing pump stations on May 19, 2004. The installation schedule will change according to the arrival of the grinder pumps from the supplier.
• Contractor repaired force main for the existing septic system at Voyagaire Lodge.
• M. White requested that J. Pucel contact the County regarding the culvert by Borderland Lodge.
• Wastewater Treatment System
• Contractor installed the 30 mil PVC liner on the sand filter. The Contractor is in the process of installing the six- to twelve-inch layer of ¼-inch pea gravel on the PVC liner.

o The Contractor is scheduled to continue installing the sand filter media and to continue working on the mechanical and electrical for the remainder of the week.

o Peterson Well Drilling is on site with everything done but the electrical. The well yields 2 to 3 gallons per minute.

o Change Order No. 3 was requested.

• Open issues remaining: Record Plat, Biosolids Disposal and Engineering Agreement-Amendment 3

2004 Construction Planner & User Hook-up Requirements

• The Western Service Area Packets with property owner information for grinder pump hook-up was mailed on 5/13/04.

Financial Plan

· M. White sent a memo to the Board prior to the meeting with a revised Financial Plan using EDU’s; which he feels removes the subsidy of the April 24, 2004 draft Financial Plan.

• M. White stated that a financial plan is needed by July 1 to use as a basis to enact the ordinance to cover rates for the Western Service Area.
• M. White opened the subject for discussion.
• D. Congdon felt the EDU basis was preferable to the class system.
• B. Bystrom felt the revised Financial Plan should be approved to begin the establishment of historical data upon which future potential changes can be made.

Financial Plan (Cont.)

• A motion was made by B. Bystrom to approve the revised Financial Plan with the elimination of classes if possible using EDU’s as basis for the base charge.
• R. Scott stated that we paid a lot for the April 24^th Financial Plan and did not feel the Board had received the current revision in time to evaluate the changes. He also stated that he has not received answers to his questions regarding the basic foundation of the class system. He felt the Board needed to make a motion to agree that an EDU system would be used rather than the previous system based on class.
• Much discussion followed. B. Bystrom’s motion died for lack of a second.
• A motion was made by R. Scott to move into using EDU’s as the basis for the Financial Plan independent of the number of parcels per property owner, grinder pump size, and number of grinder pumps. Discussion followed. R. Scott’s motion died for lack of a second.
• A motion was made by D. Congdon to accept the revised Financial Plan of 5/18/04 using EDU’s as revised by M. White and Scott Harder independent of the number of parcels per property owner- commercial or residential, grinder pump size, and the number of grinder pumps with EDU’s replacing base charge classes. Discussion followed. B. Bystrom supported the motion. The vote was as follows: B. Bystrom – Yes; D. Congdon – Yes; R. Scott – No; D. Scott – Yes; and M. White – Yes. Motion carried.
• A question had been raised on the $2,040 invoice from the Environmental Financial Group for the Public Meeting. A memo was received by the Board from Scott Harder relating to those costs and information on the expenses for ordinance work.
• A motion was made by D. Congdon, supported by B. Bystrom, for Scott Harder to proceed with his proposal to assist the Board with 1. Finalization of the Financial Plan, 2. Development of a Rate Ordinance, 3. Disposition of the Pre-paid Assessment Determination, and 4. the 2004-2005 Cash Flow Projections - excluding the Fixed Asset Schedule and Billing Database portion of his proposal; and to pay the $2,040 invoice to EFG. Motion carried.

Billing/Collecting System

• Four information packets have been received from Billing Software Companies; which D. Congdon will review.
• NTS has been contacted to provide information on an outsourcing option.
• EFG will also provide information on billing outsourcing.

Contractor – Amendment #3

• A project forecast is needed from RLK before the Amendment can be approved by the Board.
• More information is needed on the Rice Lake Change Order request for installation of a Weatherproof 400-amp 250 Volt Safety Switch with 225 amp fuses for $1,831.00 before Board approval.

Residents’ Requests

• R. Scott’s request for a change from a 2012 Simplex tank to a 2014 Duplex tank will be addressed by RLK.
• The Board needs to address the issue of new sewers in the ESA and how those property owners will be affected by the ESA plans.

OTHER BUSINESS

M. White spoke to Mike Appelwick of NTS and Fryberger, et al regarding the NTS Contract. Mr. Appelwick has been working on biosolids disposal for the District.

The application for CDBG funding for the ESA has been signed and sent to the County. M. White requests a plan to proceed from RLK.

PUBLIC COMMENT

Larry Olson thanked RLK for seeing that the construction equipment was removed from his property and asked that some class five be supplied where the equipment left clay and mud. RLK will speak to the Contractor. R. Scott mentioned that some class five was needed in other areas along the Gold Coast Road.

There being no other business the meeting was adjourned at 9:20 P.M.

J. Pohlman

Clerk

NEXT MEETING: JUNE 2, 2004, AT THE CRANE LAKE FELLOWSHIP HALL AT 7:30 P.M.