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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Crane Lake Chapel Fellowship Hall
Wednesday, January 4, 2023– 1:00 P.M.
Bonnie Caughey and Darrell Scott took their Oaths of Office prior to the meeting.
Members present: Bonnie Caughey, Darrell Scott, and Rob Scott. Also present: Clerk/Treasurer Jo Ann Pohlman
Members absent: Mark Anderson and Deena Congdon
The meeting was called to order by Bonnie Caughey at 1PM.
Election of Officers: Deferred to the February meeting when more Managers may be present.
Minutes: A motion was made by R. Scott, supported by D. Scott, to approve the minutes of the 11/2/22 Regular Meeting (There was no December meeting). All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by D. Scott, supported by R. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s Report: Clerk/Treasurer J. Pohlman presented the October-November 2022 Financial Statements to the Board. Nov. & Dec. 2022 payroll: Admin – $4,282.00 & Operating – $10,412.00. Payroll Taxes: PERA – $2,116.74, Federal Deposit – $3,782.34. $25,062.57 was transferred from Special Assessment Savings (leaving $100 in that Account); and $34,398.43 from Debt Service Savings to Checking for the RD Loan withdrawal on 1/3/23. A motion was made by R. Scott, supported by B. Caughey, to approve the Treasurer’s Report as presented and the payment of bills paid on 12/7/22 as follows: Admin Fund – $3,251.48; Legacy III Fund – $12,940.20; Legacy IV Fund – $450,432.81; MPCA-CWP Loan – $44,664.00; and Operating Fund – $9,380.16. All voted in favor and the motion carried. A motion was made by B. Caughey, supported by R. Scott, to approve payment of the following bills for 1/4/23: Admin Fund – $1,576.85; Legacy III Fund – $8,020.87; Legacy IV Fund or IRRRB Match – $44,913.13; Operating Fund – $8,691.34. All voted in favor and the motion carried.
- Funding Balances: Reports of current Legacy grant fund balances and the MPCA-CWP Loan fund balance were presented to the Board.
Administration
- Ordinance & Procedure Review: The District will review their Ordinances and Procedures over the next few months.
- SLC Short Term Rental Application: A letter was received from St. Louis County with Tom Schlotec, Jr.’s application for a Short-Term Rental Permit as the property is within the District’s boundaries and could affect the District’s infrastructure. A motion was made by R. Scott, supported by D. Scott, that the proposal may be issued as proposed. All voted in favor and the motion carried.
- Delinquent Sewer Bills: A motion was made by B. Caughey, supported by R. Scott, to rescind Resolution #2022-02 Certifying Unpaid and Delinquent Charges to St. Louis County because all delinquent accounts were resolved before 11/30/22. All voted in favor and the motion carried.
- Auditor Engagement Letter: A motion was made by R. Scott, supported by B. Caughey, to sign Walker, Giroux & Hahne’s engagement letter for 2023 auditing services. All voted in favor and the motion carried.
- DNR Special Use Permit: The 2023 permit has been signed by the District and is currently with the DNR for signature.
- Professional Service Agreements: A motion was made by R. Scott, supported by D. Scott, to sign all Professional Service Agreements as presented with Board discretion to replace or augment as needed. All voted in favor and the motion carried.
- Board Designates: A motion was made by R. Scott, supported by D. Scott, to approve the following for 2022:
Fryberger, Buchanan Law Firm remains as primary council for the District with Cope & Peterson and Maki & Overom as needed.
Glorvigen, Tierney & Co. remains as the accounting firm for the District.
Walker, Giroux, Hahne provides auditing for the District.
Any bank may be used with Park State Bank being designated as the financial institution for the District.
Carl Brown Consulting remains as a financial consulting firm on an as needed basis for the District.
Costin Group remains as consulting firm for the District.
SEH remains as engineering firm for the District.
Robert Scott, Jr. remains as Plant Operator.
Rutchasky Enterprises remains on contract with the District.
CLWSD Meeting Minutes – January 4, 2023
Administration (Board Designates, Cont.)
Jim Orton of Orton Construction remains as ISTS designer & inspector.
Lance Ulen &Jeff Truebenbach remain as Maintenance Workers.
David Stern & Craig Campbell remain as pumper truck drivers.
Traci Bak & Jo Ann Pohlman remain to provide Administrative Work.
CNH remains as the official newspaper for the District.
All voted in favor and the motion carried.
- Administrative: A motion was made by B. Caughey, supported by R. Scott, to approve rental payment to the Crane Lake Chapel as $1,000 for 2023. All voted in favor and the motion carried. A motion was made by R. Scott, supported by B. Caughey, to set salaries as follows: Lance – $27.00/hour + PERA, Jeff – $27.00/hour + PERA, David Stern & Craig Campbell – $38.00/hour + PERA, Jo Ann – $33.00/hour + PERA, Traci – $100.00/month. New Hires – $20.00/hour. All voted in favor and the motion carried. A motion was made by D. Scott, supported by B. Caughey, to approve the following:
Meeting Date & Time & Location: First Wed of each month, 1:00PM – at the Fellowship Hall. Changes will be posted.
Posting Places: Church, Post Office and area resorts when open with 1 posting annually.
Minutes Distribution: On website and mailed by written request.
Copy and Information Request Policy: Charge of 25 cents per copy (includes labor) for copy requests and $25 per hour for other labor requests.
Mileage: Follow state guideline which fluctuates and is currently 0.62 cents per mile.
All voted in favor and the motion carried.
Joint Powers Board
- JPB Update: R. Scott attended the December meeting. With the kickoff of the 2023 Legislative Session, the JPB will be looking for available funds. The District will be requesting $600,000 to continue with ISTS installations and WWTP updates.
S.E.H. Engineering Update
- District Updates: Jason Chopp provided the following report: Construction is paused on the WWTP project until spring. SEH prepared the sewer extension permit application for the Township RV Park and Visitors Center and will be submitting it the MPCA for approval.
O & M. (Decentralized)
- Management Program Update: A report of current ISTS activity was presented to the Board. The Board is looking into the recent freeze-up at the M. Schwanke property.
- Rate Study: B. Caughey continues to work on the project.
O & M Update (Centralized)
- Operations Report: Rob Scott Jr. provided the following reports: Dec. – We met all the MPCA effluent limits for the month of October. The plant is operating well. Rachel Contracting is done for the winter. They will return once the weather warms up and the remaining equipment on order has arrived. All the insulated blankets are in place on the grinder pumps and the water infusion system is turned on. Jan. – We met all the MPCA effluent limits for the month of November. The plant is operating well and the inflow flow is volume is low which is expected for this time of year. I’m sure things will pick up once the snowmobilers return for the winter season. Happy New Year.
- D. Tufte RV Site & Twp. RV Site: See above S.E.H. Engineering Update.
- Job Descriptions: D. Congdon provided further information for the Board’s consideration.
- Winterization: The water temperature reads are in the low 50 degrees to high 40’s. Lance will begin recording the readings. Jeff will be asked to check all infusers for proper operation.
Public Comment: There was none.
The meeting was adjourned at1:50PM
Jo Ann Pohlman, Clerk
NEXT MEETING: Board of Manager’s Meeting – February 1, 2023, 1:00PM, Fellowship Hall
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.
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