CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Crane Lake Chapel Fellowship Hall and via Zoom
Wednesday, January 6, 2021 – 1:00 P.M.
Members present: Bruce Beste, Bonnie Caughey, and Rob Scott.
Members absent: Mark Anderson and Darrell Scott.
Also present: Jason Chopp of S.E.H (via Zoom), Clerk/Treasurer Jo Ann Pohlman, and a few Kicker Blvd. residents (via Zoom).
The meeting was called to order by Chairman Rob Scott at 1:15PM.
Election of Officers: A motion was made by B. Beste, supported by B. Caughey, that Rob Scott remain as Chairman and Mark Anderson remain as Vice-Chairman. B. Beste and B. Caughey voted in favor, R. Scott abstained and the motion carried.
Opening Comments: Chairman Scott welcomed all to the January Meeting. Condolences were offered to Bonnie Caughey for the loss of her Mother recently.
Minutes: A motion was made by B. Caughey, supported by R. Scott, to approve the minutes of the 12/2/20 Regular Meeting. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by B. Caughey, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s Report: Clerk/Treasurer J. Pohlman presented the November 2020 Financial Statements to the Board. December 2020 payroll: Admin – $1,824.75, Operating – $2,114.00 plus Payroll Taxes – PERA – $556.82 and Federal Deposit – $911.88. $9,622.73 in Special Assessments was transferred from Checking to S.A. Savings. $59,461.00 was transferred from S.A. Savings to Checking for the Rural Development Loan withdrawal on Jan. 4, 2021. $4,000 was transferred to Debt Savings from the Base/Volume Fund. $2,000 was transferred to Capital Reserve Savings from the Base/Volume Fund. A motion was made by B. Beste, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills as follows: Admin Fund: Costing Group – $1,250.00; Fryberger, Buchanan – $64.80 & $280.80; and LMCIT – $24.60. Annexation Fund: Fryberger – $86.40 and S.E.H. – $149.12. Legacy III Fund: S.E.H. – $776.00; and MN Pump Works – $8,482.97 & $5,593.13. Operating Fund: Lake Country Power – $892.90, $204.47, $213.06, $68.15, & $215.00; DVS Renewal – $23.25; Gopher State One Call – $1.35; LMCIT – $467.40; Pace Analytical – $945.00; Robert J. Scott, Jr. – $1,392.31; Rutchasky Enterprises – $1,662.50, $200.00, & $100.00; Sertich Plumbing – $445.68; Udovich Electric – 231.75 and USIC – $30.00. All voted in favor and the motion carried.
Funding Balances: A Report of current funding balances was presented to the Board.
- User Rate Discussion: The District will be taking a hard look at the rate structure for a long-range plan going into the future. Work on a committee level will begin with a report anticipated in February.
- DNR Co-op Agreement: The 2021 Agreement has been signed by both the DNR and the District. The Agreement allows the District to infuse water into the collection system from the Bayside Drive Public Water Access well to keep the mainlines from freezing.
- Professional Service Contracts: A motion was made by B. Caughey, supported by B. Beste, to approve signature of the 2021 Professional Services Agreements between the District and the following with the understanding that other entities can be called upon when needed: R. Scott, Jr., Rutchasky Enterprises, Costin Group, Orton Construction and Deena Congdon. B. Caughey and B. Beste voted in favor, R. Scott abstained and the motioned carried.
CLWSD Meeting Minutes – January 6, 2021
- Board Designates: A motion was made by B. Caughey, supported by R. Scott, to donate $70 per meeting to the Crane Lake Chapel for use of the Fellowship Hall. All voted in favor and the motion carried. A motion was made by R. Scott, supported by B. Beste, to set salaries for 2021 as follows: Lance Ulen – $25.00/hr. + PERA, Jeff Truebenbach – $25.00/hr., David Stern – $35.00/hr. + PERA, Jo Ann Pohlman – $30.00/hr. + PERA, and Traci Bak – $80.00/mo., New Hires – $18.00/hr. All voted in favor and the motion carried. A motion was made by R. Scott, supported by B. Caughey, to approve the following for 2021:
Fryberger, Buchanan Law Firm remains as primary council for the District with Cope & Peterson and Maki &Overom as needed.
Glorvigen, Theis remains as the accounting firm for the District.
Walker, Giroux, Hahne provides auditing for the District.
Any bank may be used with American Bank being designated as the financial institution for the District.
Carl Brown Consulting remains as a financial consulting firm on an as needed basis for the District.
Costin Group remains as consulting firm for the District.
SEH remains as engineering firm for the District.
Robert Scott, Jr. remains as Plant Operator.
Rutchasky Enterprises remains on contract with the District.
Jim Orton of Orton Construction remains as ISTS inspector.
Deena Congdon remains as liaison for the District.
Lance Ulen, &Jeff Truebenbach remain as Maintenance Workers.
David Stern remains as pumper truck driver.
Traci Bak & Jo Ann Pohlman remain to provide Administrative Work.
CNH remains as the official newspaper for the District.
Meeting Date & Time & Location: First Wed of each month, 6:00PM – May through Oct and 1:00PM – Nov through April at the Fellowship Hall. Changes will be posted.
Posting Places: Church, Post Office and area resorts when open with 1 posting annually.
Minutes Distribution: On website and mailed by written request.
Copy and Information Request Policy: Charge of 25 cents per copy (includes labor) for copy requests and $25 per hour for other labor requests.
Mileage: Follow state guideline which fluctuates and is currently 0.575 cents per mile.
All voted in favor and the motion carried.
Joint Powers Board
- VNP Comprehensive Plan: R. Scott did not attend the last meeting and asked that Jason Chopp of S.E.H. fill in any blanks in this report. Jason reported that the draft comprehensive plan should be ready by June.
- Kicker Blvd. Annex: The CLWSD Board will continue to table the resolution to annex Kicker Blvd. until a second public meeting is held in the spring/early summer. There are still questions that need to be worked on, a survey completed, and an update to the Comprehensive Plan with the proposed Kicker Blvd. Annexation. The Board will continue to work on questions and concerns presented by Kicker Blvd. residents.
- Grant Funding: There was nothing new to report.
- District Update: Jason Chopp reported that the design of the Wastewater Treatment Plant – Flow Equalization and Recirculating Sand Media Filter Evaluation was in process. An amendment to the Agreement for the plant update work was presented to the Board. A motion was made by R. Scott, supported by B. Beste, to approve signature of Amendment No. 1 to the Agreement for Professional Services between the District and S.E.H. adding Geotechnical Investigation and related surveying of soil boring locations to the project for a revised lump sum fee from $45,200.00 to $59,780.00. All voted in favor and the motion carried. The District will need to remove snow where the soil borings will take place. The project timeline was reviewed
O & M. (Decentralized)
- Management Program Update: Emailed report from Deena Congdon: Emily & Mike Schwanke left for the Christmas break and freeze up. When the returned in early January, their septic was not working. Ron Rutchasky was contacted, who remedied the problem by steaming. A heat tape is being purchased for the property. Deena will be requested to review other installs for similar issues.
- Cowden ISTS and Land Acquisition Request: The land purchase by the Cowdens is near completion. Parcel Code assignment is in process.
CLWSD Meeting Minutes – January 6, 2021
O & M Update (Centralized)
- Operations Report: Rob Scott Jr. provided a report to the Board: We met all the MPCA effluent limits for December. Inflows are at their typical off-season lows and things are running smoothly. The two gate valves were replaced for the effluent lines, so this will help with controlling the flow out of the plant.
- Lance will be asked to begin tracking plant temperatures and report to the Board.
- Jeff will be asked to check each infusion station and tweak where necessary.
- More grinder tank blankets will be ordered to insure that all tanks needing blankets are covered.
PUBLIC COMMENTS (5 Minute Limit):
Kathy Slycord reiterated her understanding of what was stated at the last JPB meeting – that it is up to the District to decide to continue with the annexation of Kicker Blvd. or to drop it. The JPB does not have the authority to make a determination on the annexation. Further, there is no scientific evidence of its necessity and they do not know of anyone in that area that is in favor of the annexation.
Jay Kanive stated that the JPB doesn’t approve the annexation, but that they support and fund.
The meeting was adjourned at 2:00PM
Jo Ann Pohlman, Clerk
NEXT MEETING: Board of Manager’s Meeting – February 3, 2021 –1:00PM, Fellowship Hall
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.