CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, January 8, 2020 –1:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
Bonnie Caughey took the Oath of Office prior to the
Members present: Bruce Beste, Bonnie Caughey, and Rob Scott.
Members absent: Mark
Anderson and Darrell Scott.
Clerk/Treasurer Jo Ann Pohlman.
The meeting was called to order by Chairman Rob
Scott at 1:10PM.
Election of Officers: A motion was made by B. Beste, supported by
R. Scott, that the officers remain the same with Rob Scott as Chairman and Mark
Anderson as Vice-Chairman. All voted in
favor and the motion carried.
Chairman Scott welcomed Bonnie Caughey to the Board. Bonnie said she was happy to be on the Board
and will work to contribute to the community.
Minutes: A motion
was made by B. Beste, supported by B. Caughey, to approve the minutes of the 11/6/19 Board
of Managers’ Meeting. All voted in favor
and the motion carried. There was no
The correspondence list was reviewed by the Board. A motion was made by R. Scott, supported by B.
Caughey, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The October & November 2019 Financial Statcements
were presented to the Board. November 2019
payroll: Admin – $1,996.85, Operating –
$2,379.20, and Payroll Taxes -$1,023.50.
December 2019 payroll: Admin –
$1,538.96, Operating – $2,409.00, and Payroll Taxes – $953.56. Progress is being made on the 2018 Audit with
Walker, Giroux, & Hahne. PERA
requirements are being reviewed. October Tax Apportionments were received – Admin-$12,590.00
plus $506.00 advance payment for Dec., and S.A.R.-$10,704.00. $59,41.00 was transferred from S.A.R. Savings
to S.A.R. Checking for the 1/2/20 Rural Development Loan payment. Transfers
made in December: $58,940.00 transferred
from Operating Fund Checking back to Debt Service Savings; $10,703.57 transferred
from S.A.R Checking to S.A.R. Savings; $29,935.00 transferred from Operating
Fund Checking back to Capital Reserve Savings; $54,950.00 Service Connections transferred
from Checking to Debt Service Savings.
Transfers early January: $6,000
from Operating Fund to Debt Service Savings and $3,000 from Operating Fund to
Capital Reserve Savings as monthly transfers for May, June & July 2019. A motion
was made by B. Beste, supported by R. Scott, to approve the Treasurer’s Report
as presented and the payment of November bills as follows: Admin:
Costin Group – $1,250.00; CL Chapel – $250.00; Fryberger, Buchanan –
$1,161.85; Glorvigen, Tierney, Lind – $4,836.00 and MN Rural Water Assoc. –
$320.00. Legacy Fund: Deena Congdon – $11,250.00 and Udovich
Electric – $361.47. Operations: Lake Country
Power – $915.94, $269.74, $58.27, $45.10, $46.00, & $51.00; Pace Analytical
– $354.00; Pelican Bay – $306.42; Rutchasky Enterprises – $385.00; Robert J.
Scott, Jr. – $1,637.84 and S.E.H. – $443.59.
All voted in favor and the motion carried. A motion was made by B. Beste, supported by
B. Caughey, to approve payment of December bills as follows: Costin Group – $1,250.00; Fryberger, Buchanan
– $1,363.68; and Range Office Supply – $17.18.
Operating Fund: Lake Country
Power – $1,229.18, $253.54, $232.70, $68.76 & $193.00; Aqua-Pure – $590.42;
Gopher State One Call – $2.70; Grand Rapids Utility – $1,700.55; DVS Renewal –
$23.25 & $19.25; Pace Analytical – $354.00; Rutchasky Enterprises –
$330.00; Robert J. Scott, Jr. – $1,248.56; and USIC – $30.00. All voted in favor and the motion carried. R. Scott reminded the Board that Cowden’s
would be responsible for expenses related to the land purchase and easements.
Balances: An accounting of the Legacy
III Funds was provided to the Board.
Water Partnership Loan Program: The
Board is pursuing the loan as an option for the Legacy III matches and payment
of the current $60,500 loan, and understands that the interest rate would be zero. A motion was made by B. Beste, supported by
B. Caughey, to adopt Resolution #2020-01
approving R. Scott to submit the proposal
and represent the District in all matters that do not specifically
require Board action with the understanding that submittal of the proposal does
not obligate the District to accept the loan, if offered. All voted in favor and the motion carried.
Signature Process: A motion was made by
R. Scott, supported by B. Beste, approving the removal of Nick Roth from and
the addition of Bonnie Caughey to the District’s following bank accounts: Checking – #4440536 and Savings – #630000674,
#630000057, & #2400680. R. Scott and
B. Beste voted in favor, B. Caughey abstained, and the motion carried.
CLWSD Meeting Minutes – January 8, 2020
- DNR Co-op Agreement
& Professional Service Contracts:
The 2020 DNR Agreement has been signed and Service Contracts are
being updated and signed.
- Board Designates &
Administrative: A motion was made
by B. Caughey, supported by R. Scott to approve the following for 2020 and
authorizing R. Scott and J. Pohlman to adjust contracts as required:
Fryberger, Buchanan Law Firm remains
as primary council for the District with Cope & Peterson and Maki &Overom as needed.
Glorvigen, Tierney, Lind remains as
the accounting firm for the District.
Walker, Giroux, Hahne provides auditing
for the District.
Any bank may be used with American
Bank being designated as the financial institution for the District.
Carl Brown Consulting remains as a
financial consulting firm on an as needed basis for the District.
Costin Group remains as consulting
firm for the District.
SEH remains as engineering firm for
Robert Scott, Jr. remains as Plant
Rutchasky Enterprises remains on
contract with the District.
Jim Orton of Orton Construction
remains as ISTS inspector.
Deena Congdon remains as Liaison for
Lance Ulen, & Jeff Truebenbach
remain as Maintenance Workers.
Bradley Schofield remains as pumper
Traci Bak & Jo Ann Pohlman
remain to provide Administrative Work.
CNH remains as the official
newspaper for the District.
Rental payment to the Crane Lake
Chapel will be $800 for the year.
Meeting Date, Time & Location:
(Date) First Wed. of each month (Time) 6:00PM – May through Oct. & 1:00PM – Nov. through April. (Location)
Posting Places: Church, Post Office and area resorts when
open with 1 posting annually. Meeting changes will be posted as they occur.
Minutes Distribution: On website and mailed by written request.
Copy and Information Request
Policy: Charge of 25 cents per copy
(includes labor) for copy requests and
$25 per hour for other labor requests.
– Lance Ulen – $24.00/hr. + PERA, Jeff Truebenbach – $20.00/hr., New-Hires –
$17.75/hr., Brad Schofield – $35/hr., Jo Ann Pohlman – $26.50/hr. + PERA, and
Traci Bak – $75.75/mo.
state guideline which fluctuates and is currently 0.575 cents per mile.
voted in favor and the motion carried.
- PERA: The District is looking into PERA
requirements for employees of the District.
- Board Quorum via
Phone: The Board is making a Bylaws
change to assist with meeting process should a quorum not be in attendance
at the meeting site. A motion was
made R. Scott, supported by B. Caughey, to adopt Resolution #2020-03
updating the Bylaws of the Board to permit Board Members to attend Board
meetings via interactive television/phones following required guidelines. All voted in favor and the motion
Joint Powers Board
- VNP Comprehensive
Plan: R. Scott did not attend the last meeting. There was no new report
- Kicker Blvd.
Annex: The project has been temporarily
on hold. The Board is reactivating
the project with B. Caughey taking the lead. One goal is to coordinate a meeting of
the JPB in Crane Lake with a public meeting.
- State and Federal
Grant Funding: There was no new report.
- District Update:
There was no new report.
CLWSD Meeting Minutes – January 8, 2020
O & M. Decentralized
- Management Program Update: There
are no updates.
- Cowden ISTS and Land Acquisition Request: The Cowdens are in the process of a land
purchase near the District’s waste water treatment plant and have
requested road access and purchase of 3 acres of the District’s land. Mia
Thibodeau of Fryberger, Buchanan is working on the easement and land
purchase process. A motion was made by B. Beste, supported by R. Scott, to
adopt Resolution #2020-02 resolving that the portion of property being
sold is no longer needed by the District, the granting of an easement
across a portion of the property will not interfere with the purposes of
the District, and the form of Vacant Land Purchase Agreement and Right-of-Way
Easement are approved in substantially the forms attached to the
resolution as Exhibits 2 & 3, with edits and changes as may be
approved by counsel to the Board, without changing the purchase
price. The Chair and Clerk are
authorized to execute the Vacant Land Purchase Agreement and Right-of-Way
Easement Agreement upon final approval by counsel to the Board. All voted in favor and the motion
& M Centralized
- Operations Report: Rob
Scott Jr. provided the following report: It looks like we met ALL the MPCA limits
last month. Santa delivered us a
new chemical pump. It is installed
and is working splendidly. Plant
operations seem to be running smoothly. Mark Anderson provided the
following report: Things are going
good at the plant. Water temperature
is warmer than last year. It is
sitting at 46 degrees. Water
infusers have been installed at both Brandon Anderson’s and the Ingebretsen’s.
The lift station had a broken electrical wire on the Lake Country Power
side; which has been repaired. M.
Anderson plowed the plant area with the skid-loader to open up the door
PUBLIC COMMENTS (5 Minute Limit): There were none.
meeting was adjourned at 2:45PM
Jo Ann Pohlman, Clerk
MEETING: BOARD OF MANAGERS’ MEETING – FEBRUARY
5, 2020 – 1:00PM, FELLOWSHIP HALL
This draft of the CLWSD
minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change
until they have been approved by the CLWSD Board of Managers.