CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Wednesday, October 2, 2019 –6:00 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Vice-Chairman Nick Roth at 6:03PM.

Members present:  Mark Anderson, Bruce Beste, and Nick Roth.

Members absent:   Darrell Scott and Rob Scott.

Also present:  Jason Chopp of S.E.H., District Liaison Deena Congdon, Clerk/Treasurer Jo Ann Pohlman and 1 member of the community.

Minutes: A motion was made by B. Beste, supported by M. Anderson, to approve the minutes of the 9/4/19 Board of Managers’ Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by B. Beste, supported by N. Roth, that the correspondence be placed on file and acted upon as required.  All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The August 2019 Financial Statements were presented to the Board.  September 2019 payroll:  Admin – $1,683.55; Operating – $4,171.00; and Payroll Taxes -$1,519.00.  A motion was made by M. Anderson, supported by N. Roth, to approve the Treasurer’s Report as presented and the payment of bills as follows:  Admin:  Costin Group – $1,250.00.  Legacy Fund:  Rutchasky Enterprises – $29,945.00 & $28,795.00.  Operations:  Lake Country Power – $877.63, $393.80, $46.39, $45.10, $46.00, & $51.00; Automatic Systems – $724.66; Randy Clemmer – $150.00; Pace Analytical – $546.00; Robert J. Scott, Jr. – $1,325.70; Rutchasky Enterprises – $1,650.00; and Udovich Electric – $856.28.  All voted in favor and the motion carried.

Funding Balances:  An accounting of the Legacy II Funds was provided to the Board.

Administration

• Management Plan:  There was no report. 

Joint Powers Board

• VNP Comprehensive Plan:  Jason Chopp attended the meeting and reported that S.E.H. was approved to update the Comprehensive Plan and will work on the update throughout the winter with completion next summer.  Ash River is in the process of forming their Board with the County selecting their Managers soon.
• Kicker Blvd. Annex:  The project is temporarily on hold.
• State and Federal Grant Funding:  The contract for the Crane Lake MPCA Legacy Funding is in process.  The funding is for continuation of new ISTS installations and related expenses.  There was nothing new to report.

S.E.H. Engineering  

• District Update:  Jason Chopp was present to report on the following:  Sweet property grinder status – the grinder station basin has been replaced. The basin and labor are under warranty.  The seeding will be done next week when the weather improves.
• Land Purchase and Easement:  The Cowdens are in the process of a land purchase near the District’s waste water treatment plant and have requested road access and purchase of 3 acres of the District’s land. Jason is working with Mia Thibodeau of Fryberger, Buchanan on the documents.  Mia will work with Rural Development as they are the loan holder on the property.  A motion was made by B. Beste, supported by M. Anderson, authorizing the Chairman to sign documents related to the property purchase and easements.  All voted in favor and the motion carried. 

O & M. Decentralized

• Management Program Update:  Deena Congdon informed the Board that the work has been completed at the Filippi and Gove properties.  Work is in progress at the Hagen property.  There are two more properties on the lake that may be done this fall and two or three properties with road access.
• System Reviews:  New systems that have been in operation for a year or more will be reviewed by the District.

CLWSD Meeting Minutes – October 2, 2019

O & M Centralized

• Operations Report Rob Scott Jr. provided the following report:  We had a busy summer with lots of influent coming into the plant and we didn’t have too many issues. The one issue that showed up was the slight increase in total coliform count in the effluent. The UV light bulbs were replaced August 24^th and from what I have seen on the two Pace Lab reports for September those total coliform counts have decreased significantly. So now that this issue is resolved, we met all the effluent limitations for last month. Lance is getting things ready for winter operations and getting the sludge levels reduced. Ron and I will be getting together next month to look at some spring projects before the next summer season starts.  I hope something has been decided on how to reimburse/compensate the Sweet’s with the tank issue this summer.

• Other Operations Issues:  M. Anderson reported that there will probably be three more bio-solids transports to Grand Rapids this year.  There will be maintenance work done on the truck and winterization.  A spring cleaning of the plant is planned using the Fire Department’s high-pressure system. 
• Winterization:  The tarps will be placed on grinders near the end of October.  Heat tapes will be turned on and infusers will be programed by December.  Nick provided inventory information to the Board. 
• Voyagaire Houseboat Pumping: There was no report.

• Maintenance Facility Options:  There was no report. 
• Maintenance Personnel:  M. Anderson will look into finding a replacement for Nick Roth who is leaving the area at the end of October.

PUBLIC COMMENTS (5 Minute Limit):  There were none.

The meeting was adjourned at 6:30PM

Jo Ann Pohlman, Clerk

NEXT MEETING:  BOARD OF MANAGERS’ MEETING – NOVEMBER 6, 2019 – 1:00PM, FELLOWSHIP HALL

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.