CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, October 2, 2019 –6:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Vice-Chairman Nick
Roth at 6:03PM.
Members present: Mark Anderson, Bruce Beste, and Nick Roth.
Members absent: Darrell
Scott and Rob Scott.
Jason Chopp of S.E.H., District Liaison Deena Congdon, Clerk/Treasurer
Jo Ann Pohlman and 1 member of the community.
Minutes: A motion
was made by B. Beste, supported by M. Anderson, to approve the minutes of the 9/4/19 Board
of Managers’ Meeting. All voted in favor
and the motion carried.
The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by N.
Roth, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The August 2019 Financial Statements were
presented to the Board. September 2019
payroll: Admin – $1,683.55; Operating –
$4,171.00; and Payroll Taxes -$1,519.00.
A motion was made by M. Anderson, supported by N. Roth, to approve the
Treasurer’s Report as presented and the payment of bills as follows: Admin:
Costin Group – $1,250.00. Legacy
Fund: Rutchasky Enterprises – $29,945.00
& $28,795.00. Operations: Lake Country Power – $877.63, $393.80, $46.39,
$45.10, $46.00, & $51.00; Automatic Systems – $724.66; Randy Clemmer –
$150.00; Pace Analytical – $546.00; Robert J. Scott, Jr. – $1,325.70; Rutchasky
Enterprises – $1,650.00; and Udovich Electric – $856.28. All voted in favor and the motion carried.
Balances: An accounting of the Legacy II
Funds was provided to the Board.
- Management Plan: There was no report.
Joint Powers Board
- VNP Comprehensive
Plan: Jason Chopp attended the
meeting and reported that S.E.H. was approved to update the Comprehensive
Plan and will work on the update throughout the winter with completion
next summer. Ash River is in the
process of forming their Board with the County selecting their Managers
- Kicker Blvd.
Annex: The project is temporarily
- State and Federal
Grant Funding: The contract for the
Crane Lake MPCA Legacy Funding is in process. The funding is for continuation of new
ISTS installations and related expenses.
There was nothing new to report.
- District Update:
Jason Chopp was present to report on the following: Sweet property grinder status – the grinder
station basin has been replaced. The basin and labor are under warranty. The seeding will be done next week when
the weather improves.
- Land Purchase and Easement: The Cowdens are in the process of a land
purchase near the District’s waste water treatment plant and have
requested road access and purchase of 3 acres of the District’s land.
Jason is working with Mia Thibodeau of Fryberger, Buchanan on the documents. Mia will work with Rural Development as
they are the loan holder on the property.
A motion was made by B. Beste, supported by M. Anderson, authorizing
the Chairman to sign documents related to the property purchase and
easements. All voted in favor and
the motion carried.
O & M. Decentralized
- Management Program Update: Deena Congdon informed the Board that
the work has been completed at the Filippi and Gove properties. Work is in progress at the Hagen
property. There are two more
properties on the lake that may be done this fall and two or three properties
with road access.
- System Reviews: New systems that have been in operation
for a year or more will be reviewed by the District.
CLWSD Meeting Minutes – October 2, 2019
& M Centralized
- Operations Report Rob
Scott Jr. provided the following report:
We had a busy summer with
lots of influent coming into the plant and we didn’t have too many issues.
The one issue that showed up was the slight increase in total coliform
count in the effluent. The UV light bulbs were replaced August 24th
and from what I have seen on the two Pace Lab reports for September those
total coliform counts have decreased significantly. So now that this issue
is resolved, we met all the effluent limitations for last month. Lance is
getting things ready for winter operations and getting the sludge levels
reduced. Ron and I will be getting together next month to look at some
spring projects before the next summer season starts. I hope something has been decided on how
to reimburse/compensate the Sweet’s with the tank issue this summer.
- Other Operations Issues: M.
Anderson reported that there will probably be three more bio-solids
transports to Grand Rapids this year.
There will be maintenance work done on the truck and
winterization. A spring cleaning of
the plant is planned using the Fire Department’s high-pressure system.
- Winterization: The tarps
will be placed on grinders near the end of October. Heat tapes will be turned on and
infusers will be programed by December.
Nick provided inventory information to the Board.
- Voyagaire Houseboat Pumping: There was no report.
- Maintenance Facility
Options: There was no report.
Personnel: M. Anderson will look
into finding a replacement for Nick Roth who is leaving the area at the
end of October.
PUBLIC COMMENTS (5 Minute Limit): There were none.
meeting was adjourned at 6:30PM
Jo Ann Pohlman, Clerk
MEETING: BOARD OF MANAGERS’ MEETING –
NOVEMBER 6, 2019 – 1:00PM, FELLOWSHIP HALL
This draft of the CLWSD
minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change
until they have been approved by the CLWSD Board of Managers.