CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Crane Lake Chapel Fellowship Hall

Wednesday, October 6, 2021 – 1:00 P.M.

Members present:  Mark Anderson, Darrell Scott, and Rob Scott

Members absent:  Bonnie Caughey & Deena Congdon

Also present: Clerk/Treasurer Jo Ann Pohlman

The meeting was called to order by Chairman Rob Scott at 1:13PM.

Minutes: A motion was made by M. Anderson, supported by R. Scott, to approve the minutes of the 8/4/21 Regular Meeting (No September meeting).  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by M. Anderson, supported by D. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman presented the July-August 2021 Financial Statements to the Board.  August 2021 payroll:  Admin – $2,202.50, Operating – $8,847.50. September 2021 payroll: Admin – $1,580.00, Operating – $8,275.00.  Payroll Taxes for both months – PERA – $2,542.43 and Federal Deposit – $4,903.50.    A motion was made by R. Scott, supported by D. Scott, to approve the Treasurer’s Report as presented and the payment of bills as follows: (Sept) Admin Fund – $1,706.12; Legacy III Fund – $3,449.54; and Operating Fund – $7,196.81.  (Oct) Admin Fund – $5,089.00; Annexation Fund – $1,630.80; Legacy III Fund – $31,069.32; and Operating Fund – $14,550.89.   All voted in favor and the motion carried. 

Funding Balances:  A Report of current grant funding balances was presented to the Board.       

Administration

• Levy:  A motion was made by R. Scott, supported by M. Anderson, to set the 2021 proposed, 2022 payable levy at $50,000 – an increase of $10,000 from the previous year.  All voted in favor and the motion carried.  The levy will be sent to St. Louis County. The levy amount will be reviewed in December where it can be increased or decreased.

Joint Powers Board

• VNP Comprehensive Plan: R. Scott did not attend the September meeting that was held at Sha-Sha Resort on Rainy Lake.  Progress continues in all areas.
• Grant Funding:  $700,000 has been received by the JPB; Crane Lake will be receiving a portion of that funding to continue ISTS installations.

S.E.H. Engineering  

• District Update:  Jason Chopp’s September report stated that the NPDES Permit was renewed and received in early July of this year.  John Thomas of the MPCA visited the plant in June for a site inspection.   
• Wastewater Treatment Plant Flow Equalization Project:  The project is currently under design with specifications and drawings in development.  S.E.H. has been in discussion with Rob Scott Jr. regarding design considerations and general elements of the project and site considerations.  S.E.H. is corresponding with one of the main suppliers of precast concrete tanks and wastewater treatment equipment related to the flow equalization pumps, effluent screens, and access hatches.  Jason provided a revised schedule for design, bidding, and construction of the flow equalization system. 

O & M. (Decentralized)

• Management Program Update:  A report was presented to the Board.
• Management Program Expansion:  A motion was made by R. Scott, supported by M. Anderson, to expand the Management Program outside of the District boundaries with St. Louis County’s approval.  All voted in favor and the motion carried.
• Management Program Modification:  A motion was made by R. Scott, supported by M. Anderson, to modify the Management Program to provide pumping outside and inside the District and for properties not participating in the Management Program.  All voted in favor and the motion carried.

CLWSD Meeting Minutes – October 6, 2021

O & M Update (Centralized)

• Operations Report:  Rob Scott Jr. provided the following reports:  September:  We met all the effluent limits for last month.  Influent flows are showing a decline in volume.  The plant is operating well.  We had to replace a sludge pump and will have the old one rebuilt to be used as a spare.  Lance is continuing to train Jeff Truebenbach for plant operations.  October:  We met all the MPCA effluent limits for last month.  Influent flows have dropped significantly to their off-season inflow amounts, which is obvious with the decrease in tourist traffic.  Overall, the plant operated fairly well this last summer, especially considering we have never seen such record high inflows in the history of the plant.  It will be nice to get the plant upgrades done next year to ensure proper treatment of the influent for the foreseeable future. 

PUBLIC COMMENTS (5 Minute Limit):  There were none.

The meeting was adjourned at 2:10PM

Jo Ann Pohlman, Clerk

 NEXT MEETING:   Board of Manager’s Meeting – November 3, 2021 1:00PM, Fellowship Hall

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.