CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

October 2, 2013 – 7:30 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Chairman Rob Scott at 7:30P.M.

Members present:  Managers Mark Anderson, Bruce Beste & Rob Scott

Members absent:  Managers Bill Congdon & Darrell Scott

Also present: Greg Kimman of S.E.H., Inc., Sewer Operator Terry Jackson and Anne, Sewer Maintenance Worker Jim Pohlman, Clerk/Treasurer Jo Ann Pohlman, a reporter from the Cook News-Herald, and 8 members of the community.

Opening Comments:  Chairman Rob Scott stated that he had attended the JPB meeting earlier in the day with members of Bear Island present.

BUSINESS:

Minutes:  A motion was made by B. Beste, supported by M. Anderson, to approve the minutes of the Board of Managers’ Regular Meeting of September 4, 2013.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by M. Anderson, supported by B. Beste, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer/Accountant Report:  Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report.  September 2013 payroll expenses were as follows: Administrative – $670.50 and Operations – $2,547.15.  The August 2013 Financial Statements were presented to the Board.  A motion was made by M. Anderson, supported by B. Beste, to approve the Treasurer’s report as presented and the payment of bills as follows:  Administrative:  Costin Group – $1,070.62 & $1,064.97; Fryberger, Buchanan – $282.84; Glorvigen – $270.00; and S.E.H. – $618.75.  Operations:  Lake Country Power – $435.05, $101.53, $44.89, $44.89 & $45.00; A-1 Services – $6,201.00; Citi-Lites – $50.00; Randy Clemmer – $50.00; Cook Hospital C&NC Unit – $248.00; Cook Area Health Services, Inc. – $173.66; Gopher State One Call – $1.45; Handberg’s Marina – $3.52; Pace Analytical – $204.00; Range Electric – $288.00; and Terry’s Operational Services – $1,263.05.  All voted in favor and the motion carried.

• Fund Transfers:  There were no transfers approved.
• Budget Forecast:  Updated revenue & expense spreadsheets were presented to the Board for review prior to the next two meetings with rate increases to be considered.

Administration

• Ordinance Review:  B. Beste reviewed questions and advised that the draft Ordinance would be sent to Fryberger, Buchanan to provide a final copy for approval at the November meeting.
• ESA & WSA Advisory Representatives:  R. Scott reviewed the reasons for having a representative to the Board from each area as well as a representative from the Township Board.  A motion was made by B. Beste, supported by R. Scott, that the District has an advisory representative from the WSA, ESA, and the Township Board.  All voted in favor and the motion carried. There should be a primary and an alternate from each entity.
• McDonald Property EDU:  Information was received that there is an additional sewered building on the property.  A motion was made by R. Scott, supported by M. Anderson, to send a letter to Mr. McDonald explaining that the District believes he now owes for 1.5 EDU’s with the request that he respond with what he believes to be true.  All voted in favor and the motion carried.

Legal Issues

• RLK Arbitration:  The District has been advised that RLK has ceased doing business.  Interest has been expressed by RLK’s attorneys to continue resolution of the issue.

JPB Update

• VNP Comprehensive Plan: The meeting was held this afternoon with the next meeting scheduled for November 4^th. The JPB will continue in its efforts to acquire funding through the 2014 State Bonding Bill for 8.5 million dollars.  R Scott requested support for the CSAH24 extension and costs for compliance inspections on Bear Island.  The JPB is considering.
• Engineering Services Grant Request:  Work continues on the funding for the Preliminary Engineer Report.

CLWSD Meeting Minutes – October 2, 2013

JPB Update (Cont.)

• State and Federal Grant Applications:  Applications have been sent.
• St. Louis County Actions:  No report.

S.E.H. Update

• Greg Kimman of S.E.H. presented a report to the Board, as well as the MPCA’s map of the VNP watershed.
• Voyageur Lakes Development:  There was nothing new to report.
• CSAH 24 Expansion Phase II:  S.E.H. suggested extending service to two properties and possible future development by running the service line on top of the bedrock with heat tape as opposed to drilling as a cost saving measure.  Anticipated project cost would be $95,460.00.
• Handberg Road Expansion:  Three options were presented:  Option A ($945,000) extends sewer service along Handberg Road to Handerg’s Marina and does not include service connections along the route.  Option B ($1,400,000) includes Option A and serving 13 adjacent properties along the route.  Option C ($2,800,000) includes Option A and serving all 21 properties along Handberg Road including Rocky Road and the north shore area.  The Board requested cost saving alternatives to routes, rock blasting, etc.
• Bear Island Expansion:  B&T Sales conducted an investigation of the ISTS systems on Bear Island and submitted a summarization of the findings of that evaluation.  The Board requested that a detailed report be submitted by B&T Sales.  ISTS Management is being considered for Bear Island.  The Board requested a suggestion from S.E.H. of a specialist in this field to explain the concept to the Board for consideration.
• Butch Eggen Property:  With grant funds available, this property is being considered for sewer service at an anticipated project cost of $41,100.
• S.E.H. presented their recommendation based on the above and presented a tentative timeline.

Treatment Plant and Operations Report

• Terry Jackson reported that all effluent standards were met in September.  The winterization of the plant has been started.
• The annual inspection with USDA-RD went well.
• The District is currently recirculating on the sand filters with one used air-cooled pump.  Communication with Electric Pump for a long-term resolution to this protracted problem is ongoing.  Repair of the pumps will be done when the cause of the problem is identified.
• Two Barnes OGP2022L grinder pumps have been ordered and will be delivered soon.
• An E-One grinder station has been ordered for the Brenton property and will be here soon.
• Jim Pohlman will be inspecting each grinder and making notes if they need attention or service.
• A grease trap has been ordered by Voyagaire to remedy the kitchen grease issue.  A resolution for the houseboat grinder is still being reviewed.

PUBLIC COMMENTS (5 Minute Limit):  The Chair adjourned the meeting during public comments due to inappropriate decorum.

The meeting was adjourned at 8:55PM

Jo Ann Pohlman, Clerk

NEXT MEETING:  NOVEMBER 6, 2013, 7:30PM, CRANE LAKE FELLOWSHIP HALL

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.