CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Wednesday, October 3, 2018 –6:00 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Chairman Rob Scott at 6:10P.M.

Members present:  Mark Anderson, Nick Roth, and Rob Scott.

Members absent:  Bruce Beste and Darrrell Scott

Also present: Plant Operator Terry Jackson, District Liaison Deena Congdon, Clerk/Treasurer Jo Ann Pohlman and 2 members of the community.

Opening Comments:  Chairman Scott was being interviewed prior to the meeting by WCCO and apologized for the late start to the meeting.  WCCO continued by filming the meeting.  Chairman Scott stated that upon attorney review, the Board now understands that anyone may record a meeting.

Minutes: A motion was made by M. Anderson, supported by N. Roth, to approve the minutes of the 9/5/18 Board of Managers’ Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by M. Anderson, supported by R. Scott, that the correspondence be placed on file and acted upon as required.  All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The August 2018 Financial Statements were presented to the Board. September 2018 payroll:  Admin – $1,687.30, Operating – $3,110.76, Payroll Taxes – $1,050.42.  $75,000 was transferred from Debt Service Savings to checking as the match for the $300,000 Legacy Grant.  A motion was made by N. Roth, supported by M. Anderson, to approve the Treasurer’s Report as presented and the payment of bills totaling $101,384.55.  All voted in favor and the motion carried.

Funding Balances: The grant fund balances were presented to the Board.

Levy:  The Levy amount of $30,000 was certified to the County and will be reviewed in December.  The District may raise or lower the amount at that time.

Administration

• CLWSD Advisory Rep. Update:  There was no report.
• ISTS Ordinance Update & Review:  There was no report.
• Management Plan – Phase I & Phase II.  There was no discussion.

JPB Update

• VNP Comprehensive Plan: R. Scott reported that Ash River is moving forward and is now discussing a land swap with the DNR.  Kabetogama continues with their phases of work.  Island View could be complete as soon as July 2019.
• Kicker Blvd. Annex:  The District planned to address this summer; but now will address later in the year or next spring.
• State and Federal Grant Funding:  Application for 1.45 million is in process for Bonding Funds; between $600,000 and $800,000 would be for Crane Lake’s future ISTS systems and Kicker Boulevard work.

S.E.H. Engineering Update

• Handberg Road Project (Phase II):  Jason Chopp joined the meeting via telephone at 6:25PM.  The contractor intended to complete the work this week, but the weather has now extended that time period into next week.  R. Scott reviewed the Rocky Road portion of the project with those present.  The Board made the following two motions at the September 5^th meeting:  (1) A motion was made by R. Scott, supported by M. Anderson to request that Bougalis remove the rock and restore the area by the Carlson property on Rocky Road at a cost of $7,765.         All voted in favor and the motion carried.  (2) A motion was made by M. Anderson, supported by R. Scott, to raise the grade around the manhole.  All voted in favor and the motion carried. After receiving additional comment and advice from two separate legal firms, the Board reconsidered the motions made at the September 5^th meeting.  After reviewing their options, the Board made the following decisions:  A motion was made by N. Roth, supported by M. Anderson to rescind the September 5^th motion to raise the grade around the manhole.  All voted in favor

CLWSD Meeting Minutes – October 3, 2018

S.E.H. Engineering Update (Cont.)

and the motion carried.  A motion was made by N. Roth, supported by M. Anderson, to lower the manhole to the existing grade on Rocky Road at the quoted cost of $8,735.  All voted in favor and the motion carried. The September 5^th motion regarding the rock removal and restoration near Ruth Carlson’s property at a cost of $7,765 will stand.

• MPCA Legacy Funds:  The grant agreement has been signed.
• System Mapping:  S.E.H. continues with the mapping work and will be able to present information to the Board at the November meeting.  Jason will be able to send a draft via email, if needed.

O & M Update (Decentralized)

• Management Program Status Report:  Deena provided a report to the Board earlier in the month with an update on this date.  An email received from Tim Lovich of the USFS regarding the CLWSD sewer installations prompted Chairman Scott to recommend a meeting be scheduled with all government agencies involved with the installations to clarify all issues prior to the 2019 construction season.

O & M Update (Centralized)

• Operations Report:  Terry Jackson was present to report. All regulatory standards were met in September.  As part of the winterizing process, the team has begun cutting back on chemical feed in anticipation of less dense solids and organic matter in the plant influent.
• MPCA Permit and Bio-Solids Options:  The site application was denied by the MPCA due to the soils not having enough separation to ground water.  S.E.H. has been asked to assist.  Kathy Crowson of S.E.H. is putting together a proposal to look at USGS and soil survey maps between Buyck and Highway 169 to locate suitable land to apply biosolids.  S.E.H. will be asked to provide a cost proposal for that work.  The District’s pumper truck is all set up with Grand Rapids Utility to transport biosolids next week.  A new man door is needed at the plant.  An account will be created with Rainy Lake Oil to purchase fuel for the truck.
• Plant Manpower and Operators:  Rob J. Scott is preparing to take the test, possibly at the end of the month.

PUBLIC COMMENTS (5 Minute Limit):  Feno Rainaldi said she was happy with the Board’s decisions for Rocky Road.  An additional comment was made that two vehicles could pass on the road prior to construction and now it is a one-way road.  She hoped the road would be repaired properly so it will not wash out again.  Her comments will be passed on to the engineer and the contractor.  Bonnie Caughey commented on the open meeting laws.  She spoke of an individual that was unhappy with the costs of her new system. Bonnie stated her concerns about the costs to the new customers of the Management System.  The Board assured her that costs to maintain the new ISTS’s and the centralized system are paid by the District and asked that she have the person concerned with costs contact the Board.

The meeting was adjourned at 7:15PM

Jo Ann Pohlman, Clerk

NEXT MEETING:  BOARD OF MANAGERS’ MEETING – NOVEMBER 7, 2018 – 2:00PM, FELLOWSHIP HALL

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.