CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Thursday, November 2, 2017 –2:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 2:05P.M.
Members present: Bruce Beste, Bill Congdon and Rob Scott.
Members absent: Mark Anderson and Darrell Scott.
Also present: Gary Cerkvenik of the Costin Group, Clerk/Treasurer Jo Ann Pohlman, and 2 members of the community.
Comments: Chairman Rob Scott offered condolences on behalf of the Board to the family of Tony Cornelius, who recently passed away.
Minutes: A motion was made by B. Congdon, supported by B. Beste, to approve the minutes of the 10/4/17 Board of Managers’ Meeting. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by R. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Gary Cerkvenik then spoke to the group. He is currently looking at the possibility of restructuring of the Rural Development Loan. His next effort for funding will be at the state level for legacy funds in two years. He stated that it is more difficult to get the funding due to friction among the Senate, House and Governor’s office. Bonding will be requested for Ash River on the JPB level. R. Scott mentioned that the District may need help with receiving Legacy money before expenditures rather than as a reimbursement to be able to spend the money available to the District by 6/30/18. Gary suggested that he could research low-interest, short-term loan options for the District.
Treasurer’s Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The September 2017 Financial Statements were presented to the Board. October 2017 payroll: Admin – $1,647.49; Operating – $2,523.97. The 3rd Quarter QuickBooks entries were reviewed with Jennifer of Glorvigen. Bills for payment: Administrative: Costin Group – $1,250.00; Fryberger, Buchanan – $664.87; and Quill – $188.50. IRRRB Fund: Citi-Lites – $150.00, Fryberger, Buchanan – $3,857.15; and S.E.H. – $11,200.00. Plant Operations: Lake Country Power – $551.84 $191.65, $70.59, $45.10, $46.00, & $49.00; Anderson Outfitters – $666.74; Gopher State One Call – $14.85; Citi-Lites – $129.00; Jake Ulen – $336.00; Pace Analytical – $328.00; Robert J. Scott – $372.40; and Terry’s Operational Services – $1,363.88. A motion was made by B. Congdon, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills. All voted in favor and the motion carried.
MPCA/PFA Funding: The Board reviewed the fund balances and discussed the needs of the plant and the collection system to be considered following the Handberg Road Expansion Phase II.
- CLWSD Advisory Rep. Update: John Connaker was not present to report. A letter was received from Warren Bradbury representing the Bear Island Lake Association and others on Crane Lake voicing concerns on future ordinance changes that would impose ownership and operation of ISTS’s beyond current system connections and voluntary participation in District programs currently available and in use. R. Scott communicated with Warren.
- ISTS Ordinance Update & Review: J. Connaker and B. Beste are drafting an email to be sent to Mia Thibodeau of Fryberger, Buchanan presenting alternative fees for compliant ISTS systems.
- Management Program and St. Louis County: There was nothing new to report.
- CLWSD Board Appointment: There will be one position on the CLWSD Board for consideration and appointment at the December Township meeting.
- DNR Cooperative Agreements: The DNR will be contacted regarding the update of current agreements for 2018.
- Professional Service Contracts: Contracts will be reviewed for renewal at the December meeting.
- Survey Letters Update: EDU survey letters were sent out with the September and October billings. Letters were sent to individuals that have not responded to date.
- Delinquent Certification: A motion was made by B. Congdon, supported by R. Scott, to adopt Resolution # 2017-03 Certifying Unpaid and Delinquent Sewer Charges to St. Louis County. All voted in favor and the motion carried.
CLWSD Meeting Minutes – November 2, 2017
- VNP Comprehensive Plan: R. Scott did not attend the October meeting.
- Kicker Blvd. Annex: There was no update.
- State and Federal Grant Funding: Gary Cerkvenik addressed above.
S.E.H. Engineering Update
- Handberg Road Project (Phase II): Jason Chopp’s written reported stated that construction was underway. A meeting with Brian Fitzpatrick of the MPCA was planned for Nov. 1st to review the Handberg Road Project and some of the newly installed ISTS’s, but was cancelled because of the weather. Mr. Fitzpatrick will visit in the spring. There was a construction progress meeting onsite with Bougalis & Sons on Nov 1st.
- The requested reimbursement by Dave Hancock for installation of a lateral on his property was discussed by the Board.
- Jason Chopp joined the meeting at this point via telephone. The Board discussed the possible hook-up of the Sweet and Tomasko properties to the mainline on Rocky Road. Jason advised the Board of costs. A motion was made by B. Congdon, supported by R. Scott, to approve adding Tomaskos to the Rocky Road extension, and possibly Sweets. All voted in favor and the motion carried.
O & M Update (Decentralized)
- CLWSD Initial Site Survey: Jim Orton was not present to report. An emailed report was sent by Jim stating that he was currently doing inspection paperwork for the road access properties. There is one design that will be done in the spring. Required inspections were done. There is one variance in November and two in December. O & M paperwork will be turned into the Board when completed.
- Management Program Status Report: A report was provided to the Board.
- ISTS Inspections and Maintenance: There was no report.
O & M Update (Centralized)
- Operations Report: Terry Jackson provided a report stating that the new UV tubes are performing well.
- State standards were maintained during October.
- The plant and grinders are being prepared for winter operation. The recirculation zones have been reduced from eight to four sand beds. Chemicals are adjusted according to load and volume. Water valves have been opened to prevent freezing. The grates at the plant are being covered with foam for insulation.
- A recirculation pump failed during October and was delivered to Fargo for repair and was picked up. The pump will be watched closely.
- The soil sample results are now available and the MPCA Soil Scientist‘s help is being requested to evaluate the results and recommend someone familiar with rules that can evaluate the soil profiles.
- The portable generator was used at the main lift station due to a power outage on 10/27/17 and worked well.
- Costs for a redundant recirculation pump and two zone valves to be added to the Legacy Fund list will be sent to the Board.
PUBLIC COMMENTS (5 Minute Limit): There were none.
The meeting was adjourned at 3:30PM.
Jo Ann Pohlman, Clerk
NEXT MEETING: BOARD OF MANAGERS’ MEETING – DECEMBER 6, 2017 – 2:00PM, FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.