CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, December 6, 2017 –2:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 2:00P.M.
Members present: Mark Anderson, Bruce Beste, Bill Congdon, Darrell Scott and Rob Scott.
Members absent: None
Also present: Jason Chopp of S.E.H., Clerk/Treasurer Jo Ann Pohlman, and 3 members of the community.
Comments: Chairman Rob Scott offered condolences on behalf of the Board to the family of Campbell Handberg, who recently passed away.
Minutes: A motion was made by B. Congdon, supported by M. Anderson, to approve the minutes of the 11/2/17 Board of Managers’ Meeting. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by B. Congdon, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The October 2017 Financial Statements were presented to the Board. November 2017 payroll: Admin – $1,804.65; Operating – $2,160.61. Sept., Oct., and Nov. transfers were made from the Operating Fund to Special Assessment Revenue Savings. October & Nov. advance Tax Apportionments totaling $35,110.23 were received: Admin-$18,445.32, $14,276.22-Special Assessment, and $2,388.69-Delinquent bills and interest. Bills for payment: Administrative: Costin Group – $1,250.00; CL Chapel – $350.00; Glorvigen – $238.00; LMCIT – $70.00; MN Rural Water Assoc. – $275.00; and St. Louis County – $2.00. IRRRB Fund: Citi-Lites – $184.00, Fryberger, Buchanan – $1,548.96; and S.E.H. – $7,109.46. Legacy Funds: Handberg’s Marine – $143.95. Plant Operations: Lake Country Power – $720.05, $232.07, $71.68, $45.10, $46.00, & $50.00; Citi-Lites – $33.00; Electric Pump – $2,119.61; Gopher State One Call – $4.05; LMCIT – $2,257.00; Northwoods True Value – $88.31; Pace Analytical – $392.00; Robert J. Scott – $148.96; Udovich – $190.00; and Terry’s Operational Services – $1,648.66. A motion was made by B. Beste, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills. All voted in favor and the motion carried.
2018 Rates Review: The Board reviewed the Revenue & Expense Projections. A motion was made by R. Scott, supported by B. Congdon, that the rates remain the same as 2016 & 2017 – Base-$65.00; Use-$14.95/1000gals.; New Hook-ups-$80.00. All voted in favor and the motion carried.
MPCA/PFA Funding: The Board reviewed the fund balances and discussed the needs of the plant and the collection system to be considered following the Handberg Road Expansion Phase II. Needs include a storage/garage building, pump truck, ISTS materials, and spare plant and collection system equipment. A motion was made by R. Scott, supported by D. Scott, approving S.E.H. to begin the maintenance building design to include Board input and signature of the S.E.H. proposal for the services for a lump sum of $36,800.00. All voted in favor and the motion carried.
- CLWSD Advisory Rep. Update: There was no report.
- ISTS Ordinance Update & Review: B. Beste reported that Mia Thibodeau of Fryberger, Buchanan felt that any needed ordinance changes could be applied to the existing models.
- Management Program and St. Louis County: There was nothing new to report.
- Levy Revisit. The Board has the option in December to increase or decrease the levy set in September. The Board agreed that no changes were needed. The levy will remain at $30,000 for 2018.
- DNR Cooperative Agreements: The DNR Special Use Permit for the Bayside Drive Public Water Access was renewed for 2018. Use of the Handberg Road Public Water Access new bathroom facilities should begin in August. The billing plan is being formulated.
- Delinquent De-Certification: A motion was made by B. Congdon, supported by R. Scott, to rescind the motion made at the November meeting to adopt Resolution # 2017-03 Certifying Unpaid and Delinquent Sewer Charges to St. Louis County as the delinquent charges have been paid. All voted in favor and the motion carried.
CLWSD Meeting Minutes – December 6, 2017
- Board Designates: A motion was made by R. Scott, supported by B. Congdon, to approve the following for 2018:
Fryberger, Buchanan Law Firm remains as primary council for the District with Cope & Peterson and Maki & Overom as needed.
Glorvigen, Theis remains as the accounting firm for the District.
Any bank may be used with American Bank being designated as the financial institution for the District.
Carl Brown Consulting remains as a financial consulting firm on an as needed basis for the District.
Costin Group remains as consulting firm for the District.
SEH remains as engineering firm for the District.
Terry Jackson of Terry’s Operational Service remains as Plant Operator.
Jim Orton of Orton Construction as ISTS inspector.
Lance Ulen, Nichole Rutchasky, and Jake Ulen remain as Maintenance Workers.
Rutchasky Enterprises remains on contract with the District.
Traci Bak remains to provide Administrative Work.
CNH remains as the official newspaper for the District.
Rental payment to the Crane Lake Chapel remains at $50 per meeting.
Meeting Date & Time & Location: First Wed of each month, 6:00PM (2PM during winter months), Fellowship Hall.
Posting Places: Church, Post Office, Fire Hall and area resorts when open with 1 posting annually. Meeting changes will be posted as they occur.
Minutes Distribution: On website and mailed by written request.
Copy and Information Request Policy: Charge of 25 cents per copy (includes labor) for copy requests and $25 per hour for other labor requests.
Salaries: All employees will receive a 3% increase.
Mileage: Follow state guideline which fluctuates and is currently 0.560 cents per mile.
All voted in favor and the motion carried.
- VNP Comprehensive Plan: There was no update.
- Kicker Blvd. Annex: There was no update.
- State and Federal Grant Funding: There was no update.
S.E.H. Engineering Update
- Handberg Road Project (Phase II): Jason Chopp reported that there would be a Change Order to the Bougalis contract for Shirley Sanborn’s new heating system. Damage to her existing system occurred during blasting/drilling. The Bougalis Pay Application #1 in the amount of $318,871.78 was presented to the Board for approval. A motion was made by B. Congdon, supported by M. Anderson, to approve signature and payment of the George Bougalis & Sons Pay Application #1. All voted in favor and the motion carried. Bougalis and Sons has indicated that they plan to complete the remaining installations in December and return in the spring to complete restoration work. The requested reimbursement by Dave Hancock for installation of a lateral on his property is still being discussed. Other letters received by the Board were discussed and will be addressed.
- Legacy Spending Forecast: Was addressed above under Administration.
O & M Update (Decentralized)
- CLWSD Initial Site Survey: There was no report
- Management Program Status Report: A report was provided to the Board.
- ISTS Inspections and Maintenance: There was no report.
- The Board discussed possible new customers beyond Anderson Outfitters. The Board discussed property restorations needed on East Bay properties and the need to review all properties with new ISTS’s in the spring.
CLWSD Meeting Minutes – December 6, 2017
O & M Update (Centralized)
- Operations Report: Terry Jackson provided a report stating that the test results for November are not in yet; although, it is believed that all effluent limitations were met.
- Winterization: The plant is winterized. Four recirculation zones have been shut off for the winter. Alternating zones will be based on laboratory results. The UV tubes are functioning well.
- Flyght Pump: A new Flyght dry mount recirculation pump has been ordered. This will provide necessary redundancy. Two redundant electric zone valves will also be ordered.
- Plant Manpower and Operators: Terry will talk to Rob J. Scott about applying to take the Class C WWTP Operator Exam in March.
PUBLIC COMMENTS (5 Minute Limit): Joanne Nachtscheim stated that they were happy with the communication provided by S.E.H. and the contractors during their grinder installation.
The meeting was adjourned at 3:45PM.
Jo Ann Pohlman, Clerk
NEXT MEETING: BOARD OF MANAGERS’ MEETING – JANUARY 3, 2018 – 2:00PM, FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.