CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Wednesday, January 3, 2018 –2:00 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Chairman Rob Scott at 2:05P.M.

Members present:  Mark Anderson, Bruce Beste, and Rob Scott.

Members absent:   Bill Congdon & Darrell Scott

Also present: Jason Chopp of S.E.H., Ron Rutchasky of Rutchasky Enterprises, Clerk/Treasurer Jo Ann Pohlman, and 1 member of the community.

Bruce Beste took the Oath of Office prior to the meeting.

Election of Officers:  A motion was made by M. Anderson, supported by R. Scott, that the officers remain the same with Rob Scott as Chairman and Bruce Beste as Vice-Chairman.  All voted in favor and the motion carried.

Minutes: A motion was made by B. Beste, supported by M. Anderson, to approve the minutes of the 12/6/17 Board of Managers’ Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by R. Scott, supported by B. Beste, that the correspondence be placed on file and acted upon as required.  All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The November 2017 Financial Statements were presented to the Board. December 2017 payroll:  Admin – $1,895.45 Operating – $2,305.59. The $60,414.00 Loan for the Bond Fund match has been used and the District will begin paying the loan off.  $59,461.00 was transferred from S.A. Savings to the Checking Account for the Rural Development loan payment.  Bills for payment:  Administrative:  Costin Group – $1,250.00; Quill – $53.23. IRRRB Fund: Fryberger, Buchanan – $1,717.32; and S.E.H. – $27,349.16.  Legacy Funds:  Fryberger, Buchanan – $378.42.  Plant Operations:  Lake Country Power – $1,126.72, $171.69, $231.73, $72.30, & $192.00; Aqua-Pure – $3,000.00; DVS Renewal – $20.00; Grand Rapids Public Utilities – $640.35; Pace Analytical – $354.00; Robert J. Scott – $472.46; Udovich – $905.62; and Terry’s Operational Services – $1,356.08.  A motion was made by M. Anderson, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills.  All voted in favor and the motion carried.

MPCA/PFA Funding:  The Board reviewed the remaining grant fund balances.

Administration

• CLWSD Advisory Rep. Update:  B. Beste reported that an email had been received from Warren Bradbury with concerns about residents on Bear Island and individuals with ISTS’s being charged fees unless or until the individual owners contract with the District for services.  Mr. Bradbury was assured that the District has no plans to do so at this time.
• ISTS Ordinance Update & Review:  The Board discussed providing holding tanks to property owners within the District that do not have wells or water access, as there has been requests for this type of service. Buy-in, rates, and variance requirements would need to be established.  Discussion will continue.

JPB Update

• VNP Comprehensive Plan: R. Scott reported that there was a meeting in December. Island View is half way through their process, Kabetogama’s project is ready for spring startup and Crane Lake’s Handberg Road Phase II project is near completion. Ash River is now looking at their options.

• Kicker Blvd. Annex:  The District will begin working on this in the spring.
• State and Federal Grant Funding:  Jason Chopp and Mike Larson of S.E.H. will be confirming the amount of the District’s future Legacy Grant.

S.E.H. Engineering Update

• Handberg Road Project (Phase II):  Jason Chopp provided a construction status update:  Berling, Hancock (2), Bowers, Sokoloski and S. Sanborn are all operational with restoration to be done in the spring.  Hagberg and Sweet service lines and grinders are in place with customer electric to be completed.  Tomasko and Carlson will be completed in the spring. Bougalis & Sons has pulled off site for the winter. Change Order #1 was presented to the Board for approval.  A motion was made by R. Scott, supported by M. Anderson, to approve Change Order #1 in the amount of $29,628.96.  All voted in favor and the motion carried.

CLWSD Meeting Minutes – January 3, 2018

S.E.H. Engineering Update (Cont.)

Pay Application #2 was presented to the Board.  A motion was made by R. Scott, supported by B. Beste, to approve signature and payment of Bougalis & Sons’ Pay Application #2 in the amount of $149,575.18.  All voted in favor and the motion carried.

• Building Site Update:  Jason updated the Board on the maintenance building project.  The site preparation work is complete and M. Anderson will supply electrical information to S.E.H.  S.E.H. will supply plans and specs to the Board for approval next month.
• Legacy Spending Forecast:  A track loader was added to the list of items needed by the District.

O & M Update (Decentralized)

• CLWSD Initial Site Survey:  There was no report
• Management Program Status Report:  A report was provided to the Board.  It was pointed out that the District needed to communicate with the USFS and the County to facilitate the permit for construction process. B. Beste and B. Congdon will address the issue.  Information on the Weiland property line will be sent to Jason Chopp – the property line between the Weiland and Soule properties needs to be clarified prior to ISTS construction.
• ISTS Inspections and Maintenance:  There is work to be done at the Richter property in the Narrows – Ron Rutchasky is aware of it and will address in the spring.
• B. Beste will respond to Dick Harvey’s letter listing his concerns prior to Mr. Harvey signing his ISTS agreement.

O & M Update (Centralized)

• Operations Report:  Terry Jackson provided a report stating that all state standards were met during December.  Chemical dosage is being adjusted according to flow and process control.
• MPCA Permit and Bio-Solids Options:  Work continues in this area.
• Plant Manpower and Operators:  Terry is checking to see if Rob J. Scott can take his Class C Wastewater License test in March.  If accepted, Terry requests that he attend the Annual MPCA Wastewater Operator’s Seminar in Brooklyn Center in March.  The exam is given at the end of that training.
• Water Infusion – Monitor Flows and Temps.  Water infusion has been increased because of the consistently cold weather.

PUBLIC COMMENTS (5 Minute Limit): There were no comments.

The meeting was adjourned at 3:25PM.

Jo Ann Pohlman, Clerk

NEXT MEETING:  BOARD OF MANAGERS’ MEETING – FEBRUARY 7, 2018 – 2:00PM, FELLOWSHIP HALL

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.