CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
January 7, 2015 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:30P.M.
Members present: Managers Bruce Beste, Darrell Scott & Rob Scott.
Members absent: Managers Bill Congdon & Mark Anderson
Also present: Randy Jenniges of S.E.H., Jim Orton of Orton Construction, Ron Rutchasky of Rutchasky Enterprises, Clerk/Treasurer Jo Ann Pohlman, and a reporter from the Cook News-Herald.
Oath of Office: Bruce Beste took the oath of office prior to the meeting.
Opening Comments: The agenda items would be addressed in order to accommodate those present that had long distances to travel home. ESA Representative John Connaker would attend the meeting via telephone as would Sara Heger of the U of M.
Election of Officers: A motion was made by D. Scott, supported by B. Beste, to re-appoint Rob Scott as Chairman. D. Scott and B. Beste voted in favor, R. Scott abstained and the motion carried. A motion was made by R. Scott, supported by D. Scott, to re-appoint Bruce Beste as Vice-Chairman. R. Scott and D. Scott voted in favor; B. Beste abstained and the motion carried.
ESA Expansion & ISTS Management Project
- ISTS Management Projects Update (U of M): Sara Heger attended the meeting via telephone. Jim Orton’s Contract for CAR assessment work was discussed with Sara and Jim Orton. Sara suggested that the costs for the Handberg Road and Bear Island assessments be separated from the pumping and hauling costs. Randy Jenniges requested that the contracts be further separated into two contracts for CAR assessment work – one for Bear Island and one for Handberg Road for funding purposes. Rutchasky Enterprises will provide to separate sub-contracts for the pumping and hauling in each area. The contracts will be reviewed at the February meeting. The Board agreed that undeveloped parcels that are considered developable would be included in the CAR.
- Insurance Claim: Invoices continue to be submitted to the Adjustor as stated above.
- Corrective Action Plan: The building construction at the DNR Public Landing on Bayside Drive for freeze prevention is nearly complete and pumping of water into the system to prevent freezing will begin next week. The heat tape installation at the Stahnke property is nearly complete. Water is being introduced into the system on a regular basis at the following properties: C. Congdon, Dawson, R. Scott, Bodkin, and Pohlman.
ESA Expansion & ISTS Management Projects
- Engineering Update (S.E.H.): Randy Jenniges reviewed funding sources with the Board and possible options once the force main is installed to the DNR public landing on Handberg Road. Two resolutions in reference to funding were presented by Randy for adoption by the Board. A motion was made by R. Scott, supported by D. Scott, to adopt Resolution No. 2015-01 authorizing the CLWSD to submit a small Community Wastewater Treatment Program Technical Assistance Grant Application to the Minnesota Public Facilities Authority (PFA). All voted in favor and the motion carried. A motion was made by R. Scott, supported by B. Beste, to adopt Resolution No. 2015-02 authorizing the CLWSD to submit information to the Minnesota Public Facilities Authority and to enter into a Grant Agreement for the Handberg Road State Bonding Project. All voted in favor and the motion carried. It is believed public hearings will not be required; however, the Board will check with the District attorney. Randy will forward a copy of the proposed project schedule via email. The approximate schedule will be: February 4th – Plans will be completed and bidding will be requested. February 12th & 19th – Bids will be advertised. February 27th will be the bid date. March 4th will be a possible award date. The contract for Legacy Funds should be completed within 30 days.
Minutes: A motion was made by B. Beste, supported by D. Scott, to approve the minutes of the Board of Managers’ Regular Meeting of December 3, 2014. All voted in favor and the motion carried.
CLWSD Meeting Minutes – January 7, 2015
Correspondence: The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by R. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer/Accountant Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. December 2014 payroll expenses: Administrative – $615.13 and Operations – $1,244.40. $47,095.00 was submitted for approval on the 2014 Freezing Insurance Claim for December. $144,899.44 has been submitted and reimbursed to date. An additional $8,000 to $9,000 will be submitted. $59,461.00 was transferred from S.A.R. Savings to the checking account for the R.D. loan payment on January 2nd. The 2013 Audit was sent to Randy Jenniges, RD, the MPCA, the District Insurance Co. and the Board via email. The November 2014 Financial Statements were presented to the Board. A motion was made by B. Beste, supported by R. Scott, to approve the Treasurer’s report as presented and the payment of bills as follows: Administrative: Costin Group – $1,000.00; Glorvigen – $5,445.00; Jo Ann Pohlman – $21.38; and S.E.H – $12,000.00. Settlement Fund: Ferguson Enterprises – $71.18; Bak Construction – $4,494.16; Marty’s Plumbing – $5,000.00; Udovich Electric – $3,100.39 & $4,371.99. Insurance Claim Fund: Rutchasky Enterprises – $45,220.00; Sunrise Construction – $1,875.00; and Ferguson Waterworks – $6,769.23. Operations: Lake Country Power – $1,136.89, $112.08; $80.06 & $45.00; Citi-Lites – $25.00; DVS Renewal – $21.00; Ferguson Enterprises – $703.79; Grand Rapids Public Utilities – $535.95; Pace Analytical – $436.00; Rutchasky Enterprises – $840.00 & $280.00; and Terry’s Operational Services – $2,070.82. All voted in favor and the motion carried.
Fund Transfers: There were no transfers approved.
- Special Assessment Funds. A motion was made by R. Scott, supported by B. Beste, to request Mary Frances Skala of Fryberger, Buchanan to provide a Resolution approving the pooling of all S.A. Funds for payment of the R. D. loan, as well as future expansion loans where applicable. All voted in favor and the motion carried.
- Ordinance (ISTS Management): B. Beste and J. Connaker have begun review of rate options for the Management System. They will meet prior to the February meeting and provide discussion items to the Board.
- VNP Comprehensive Plan: The JPB meeting was held on December 15th. R. Scott, Gary Cerkvenik and a representative from the DNR will meet to discuss the work planned by the DNR at the Public Landing on Handberg Road.
- There is a need for Federal funds to assist with the ongoing VNP Clean Water projects. Representatives at the meeting from Congressman Nolan’s and Klobuchar’s offices expressed an interest in support the ongoing efforts. The JPB is in the process of meeting with each office to get the Interior Department to put in a legislative bill to get Federal funding. Without Federal funding the Kabetogama and Island View extension projects are in jeopardy. The chair provided the JPB an update on our expansion project.
O & M Update
- Operations Report: Terry Jackson was unable to attend the meeting but provided the following report. State standards were maintained during December. Beginning January 15th the District is required to submit daily monitoring reports to the MPCA on an Excel spreadsheet. Nikki Rutchasky will begin working at the plant in January. A correspondence course is being ordered as study material to give her an overall look at wastewater treatment technology in preparation for the Class “D” operator exam. The zones on the sand filter are being adjusted to provide adequate ‘rest’ for optimizing recirculation ratios when the flow picks up in the spring.
PUBLIC COMMENTS (5 Minute Limit): There were none.
The meeting was adjourned at 9:25PM
Jo Ann Pohlman, Clerk
NEXT MEETING: BOARD OF MANAGERS’ MEETING –FEBRUARY 4, 2015 – 7:30PM, FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.