CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Crane Lake Chapel Fellowship Hall
Wednesday, February 1, 2023– 1:00 P.M.
Members present: Bonnie Caughey, Deena Congdon, and Rob Scott. Also present: Clerk/Treasurer Jo Ann Pohlman.
Members absent: Mark Anderson and Darrell Scott.
The meeting was called to order by Chairman Rob Scott at 1:15PM.
Election of Officers: A motion was made by D. Congdon, supported by B. Caughey, to re-elect Rob Scott as Chair. D. Congdon & B. Caughey voted in favor, R. Scott abstained and the motion carried. A motion was made by D. Congdon, supported by R. Scott, to re-elect Bonnie Caughey as Vice-Chair. D. Congdon & R. Scott voted in favor, B. Caughey abstained and the motion carried.
Minutes: A motion was made by B. Caughey, supported by R. Scott, to approve the minutes of the 1/4/23 Regular & Reorganization Meeting. All voted in favor and the motion carried.
Correspondence: There was no correspondence between 1/4/23 and 2/1/23.
Treasurer’s Report: Clerk/Treasurer J. Pohlman presented the December 2022 Financial Statements to the Board, which were Previous Year Comparisons and were reviewed with Jennifer of Glorvigen. January 2023 payroll: Admin – $2,542.00 & Operating – $5,112.50. Payroll Taxes: PERA – $1,027.61, Federal Deposit – $1,674.02, MN – $759.00. A motion was made by D. Congdon, supported by B. Caughey, to approve the Treasurer’s Report as presented and the payment of bills as follows: Admin Fund – $1,378.67; Legacy III Fund – $2,321.02; and Operating Fund – $14,280.36. All voted in favor and the motion carried.
Funding Balances: A report of current Legacy Grant fund balances, matching fund balances, and the MPCA-CWP Loan fund balance were presented to the Board.
Administration
- Ordinance & Procedure Review: The District will review their Ordinances and Procedures over the next few months. B. Caughey will begin work on this project.
- MPCA-CWP Loan Time Extension: A motion was made by R. Scott, supported by B. Caughey, to adopt Resolution #2023-01 – Amendment #1 to the MPCA-CWP Loan extending the project implementation end date to 3/18/24 with the first semi-annual repayment due on 12/15/24. All voted in favor and the motion carried.
- The Board made the following changes to the District’s ‘Copy and Information Request Policy’: Charge of 25 cents per sheet (includes labor) for copy requests and $50 per hour for other labor requests, or as is legally permitted.
Joint Powers Board
- JPB Update: R. Scott did not attend the January meeting. R. Scott communicated with Jason Chopp of S.E.H. about the Township’s Visitor Center/Campground project. Bidding will happen soon with the project being divided into three separate line items: Visitor Center Building, Campground, and Sewer Hook-up.
S.E.H. Engineering Update
- District Updates: There was no report this month.
O & M. (Decentralized)
- Management Program Update: A report of current ISTS activity was presented to the Board. Steve Bergerson had a concern about his planned ISTS placement. B. Caughey will communicate with Mr. Bergerson.
- Rate Study: B. Caughey continues to work on the project.
CLWSD Meeting Minutes – February 1, 2023
O & M Update (Centralized)
- Operations Report: Rob Scott Jr. provided the following report: We met all the MPCA effluent limits for the month of December. The plant is operating well and the inflow flow volume is low but you can see a little increase on the weekends with the snowmobiling traffic on the weekends. The influent water temp at the plant was 41 degrees last weekend so I hope it doesn’t drop too much more.
- D. Tufte RV Site & Twp. RV Site: See above JPB Update.
- Job Descriptions: D. Congdon provided further information for the Board’s consideration. B. Caughey and D. Congdon will work on the draft job descriptions.
- Winterization: The water temperature reads are in the 40’s. Lance is recording the readings and reporting to Rob Scott, Jr.
Public Comment: There was none.
The meeting was adjourned at 2:15PM
Jo Ann Pohlman, Clerk
NEXT MEETING: Board of Manager’s Meeting – March 1, 2023, 1:00PM, Fellowship Hall
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.
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