CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
February 5, 2014 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:30P.M.
Members present: Managers Mark Anderson, Bruce Beste, Darrell Scott & Rob Scott
Members absent: Bill Congdon
Also present: Randy Jenniges of S.E.H., Sewer Maintenance Worker Jim Pohlman, Clerk/Treasurer Jo Ann Pohlman, and 1 member of the community.
Opening Comments: Chairman Rob Scott stated that Sara Heger of the University of Minnesota would join the meeting at around 8PM to discuss the option of a Management System for the District.
Minutes: A motion was made by M. Anderson, supported by D. Scott, to approve the minutes of the Board of Managers’ Regular Meeting of January 13, 2014 and the Public Meeting of January 13, 2014. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by D. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer/Accountant Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. January 2014 payroll expenses: Administrative – $536.50 and Operations – $2,030.65. $1,439.05 Levy money and $410.49 Special Assessment money was received from St. Louis County. The Special Assessment money was moved to the S.A. Savings Account. The 4th Quarter Quick Books entries were reviewed with Jennifer of Glorvigen. The 2012 Audit was emailed to the Board by Jennifer of Glorvigen. The December 2013 Financial Statements were presented to the Board. A motion was made by B. Beste, supported by D. Scott, to approve the Treasurer’s report as presented and the payment of bills as follows: Administrative: Costin Group – $1,045.60; and Quill – $201.72. Operations: Lake Country Power – $1,263.33, $101.53, $61.70, $79.42 & $116.00; A-1 Services – $53.44; Gopher State One Call – $101.45; Pace Analytical – $296.00; and Terry’s Operational Services – $1,679.00. All voted in favor and the motion carried. Bob Bartell’s invoice in the amount of $3,550.00 for inspections of ISTS’s on Bear Island is on hold until reports are received. S.E.H. is working with Mr. Bartell to provide the District with complete reports. The District may need to transfer funds back to the Operating Fund from the Capital Reserve Savings to pay March bills.
- Fund Transfers: There were no transfers approved.
- Ordinance Review: A final draft was received from Fryberger for review prior to final approval. A motion was made by R. Scott, supported by D. Scott, to approve the draft amendment to Ordinance 3 minus the I&I Fee and changing the fee for a contractor working with the District from $250 to $150. All voted in favor and the motion carried. Final changes will be sent to Fryberger, Buchanan and a final copy will be placed on the District website.
- Hoff Account: The Board discussed accumulating charges on the Hoff account since November 2013. The understanding from the foreclosure attorney is that the house is still in the Hoff’s ownership until the foreclosure proceedings are completed. A motion was made by B. Beste, supported by R. Scott, to write a letter to the Hoff family explaining the District’s understandings. All voted in favor and the motion carried.
- Ulen Payment: There will be no changes at this time.
- RLK Arbitration: The issue has been resolved with the agreement that $100,000 will be paid to the District. No payment has been received to date.
- VNP Comprehensive Plan: The meeting was held on 1/22/14 with the next meeting being scheduled for 2/19/14. Kabetogama continues to work on various plans and requirements from the MPCA. Ash River will need to have a land exchange with the DNR in order to make the project work. R. Scott provided an update on the expansion efforts at Crane Lake and stated that the expansion will be driven by funding availability. Koochiching is focusing on bonding bill funding and the need to phase options, easements and assessments. Com. Nelson discussed challenges ahead regarding the State bonding bill and the increased requests for the monies. There is now a representative from the DNR to the JPB board.
CLWSD Meeting Minutes – February 5, 2014
- Sara Heger of the U of M joined the meeting via telephone at 8PM.
- Randy Jenniges will forward a copy of Bob Bartell’s report on Bear Island to Sara upon completion. He expects it to be complete by the March meeting.
- Both Randy & Sara agreed that from the input at the Public Meeting in January a District wide ISTS evaluation is needed prior to putting out an RFP.
- Sara discussed how much the District should take on initially. A phase process should be considered.
- Randy will check on availability of funds from the State.
- A motion was made by M. Anderson, supported by D. Scott, to approve the facilitation and education portions of the U of M’s Scope of Work, addressing the technical portion at a later date. All voted in favor and the motion carried.
- Rob Scott stated that the District does have Preliminary Engineering Reports from the past that could be helpful.
- The spending of grant money needs to be clarified.
- Rob Scott discussed the different funding sources and matches that need to be made by the District. The State Bonding funds would need to be equally matched. The Legacy funds require a 25% match. The District will need to determine how best to utilize the funds with a possible small loan for matching; which would only be considered if a direct return could be realized.
- Randy and the Board agreed that the focus should remain with the Handberg Road Expansion and the Bear Island Expansion.
Treatment Plant and Operations Report
- Jim Pohlman read Terry Jackson’s report stating that all effluent standards were met during January. Flow rates continue to be low and chemical feed is adjusted accordingly on a daily basis.
- After reviewing the biosolids disposal records of last year, Terry is concerned about an increased volume of sludge. The coagulant aid will help with settling and the end result will be a more dense sludge reducing the volume pumped.
- History and information on the recirculation pump proposals was sent to Randy of S.E.H. for a recommendation by the March meeting.
- Jim Pohlman assembled the new parts in the effluent 24-hour composite sampler at the plant; which appears to be working well.
PUBLIC COMMENTS (5 Minute Limit): John Pace provided input throughout the meeting.
The meeting was adjourned at 9:45PM
Jo Ann Pohlman, Clerk
NEXT MEETING: BOARD OF MANAGERS’ MEETING – MAR. 5, 2014, 7:30PM, CRANE LAKE FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.