CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

March 4, 2015 – 7:30 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Chairman Rob Scott at 7:35P.M.

Members present:  Managers Bruce Beste, Darrell Scott, and Rob Scott.

Members absent:  Managers Mark Anderson & Bill Congdon

Also present: S.E.H. Engineer Randy Jenniges, Ron Rutchasky of Rutchasky Enterprises, Clerk/Treasurer Jo Ann Pohlman, and three members of the community.

BUSINESS:

Minutes:  A motion was made by B. Beste, supported by D. Scott, to approve the minutes of the Board of Managers’ Regular Meeting of February 4, 2015.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by D. Scott, supported by R. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer/Accountant Report:  Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. February 2015 payroll expenses: Administrative – $514.40 and Operations – $1,970.00. The January 2015 Financial Statements were presented to the Board.  A motion was made by B. Beste, supported by D. Scott, to approve the Treasurer’s report as presented and the payment of bills as follows:  Administrative:  John Connaker – $42.74; Cook News-Herald – $33.60; Costin Group – $2,000; Fryberger, Buchanan – $151.20; Glorvigen – $350.00; Jo Ann Pohlman – $11.00; LMCIT – $4.20; Quill – $191.27; MRW Assoc. – $250.00; and S.E.H – $20,250.00. Operations: Lake Country Power – $1,359.91, $137.51, $84.55, $49.98, & $45.00; Citi-Lites – $25.00; LMCIT – $100.80; Pace Analytical – $156.00; Udovich Electrical – $422.75; and Terry’s Operational Services – $1,643.20.  All voted in favor and the motion carried.

Fund Transfers:  There were no transfers approved.

Administration

• Ordinance (ISTS Management): There was nothing new to report.

JPB Update

• VNP Comprehensive Plan: R. Scott was not at the February meeting.  The next meeting is March 18^th.
• State and Federal Grant Funding:  The focus is on Federal dollars for cost overruns.  The Board is working on a package for more State Bonding Money and is in initial meetings with representatives from  Rep. Nolan and Sen. Klobuchar’s offices for funding under the WARDA bill.

ESA Expansion & ISTS Management Project

• Engineering Update (S.E.H.):  Randy Jenniges was present to report.  Bids for the Handberg Road Extension will be opened tomorrow at 11AM at the Virginia S.E.H. office.  There has been some interest but not a lot because of our location.  The Bid Tabulation will be done on Friday and information will be provided to the Board.  The project cannot be awarded until the MPCA funding contract is approved.  There is a 90 day time period in which the project may be awarded. An easement will be needed for the DNR property for the grinder station.  The application is in process and must be signed by a Board member.  A motion was made by B. Beste, supported by D. Scott, to approve signature of the DNR application called the License to Cross Public Lands and Water.  All voted in favor and the motion carried.  Funding – the District is waiting for the draft contract for the Legacy Funds.  Mike Larson of S.E.H. is working on the State Bonding Funds through the Public Facilities Authority (PFA).  B. Beste and J. Connaker will look into a possible $60,000 loan for the District.  The Technical Assistance (TA) Fund application is in process for the CAR.  S.E.H. is working with St. Louis County staff as an ISTS specialist is needed for that process.  It is possible a Special Meeting will need to be called to sign grant contracts.  A letter was sent to property owners along Handberg Road advising that meetings could be arranged with Randy; one meeting has occurred to date.

• ISTS Management Projects Update (U of M):  A motion was made by R. Scott, supported by B. Beste, to change the Board of Managers’ Meeting of June 3^rd and the previously scheduled June 3^rd  Public Meeting to June 4^th to accommodate a U of M representative’s attendance at the Public Meeting. All voted in favor and the motion carried. The Public Meeting is to update the public on the Bear Island Expansion and will begin at 6:30PM.

CLWSD Meeting Minutes – March 4, 2015

Sewer Freezing

• Insurance Claim:  There is one more bill to submit to the adjuster for the insurance claim.
• Corrective Action Plan: Ron Rutchasky advised that customers with new pumps should be contacted on procedure for alarm silencing and avoidance of closing down the grinder pump operation entirely – the light must remain on.  Customers infusing extra water into the system should be advised of the same.  Freezing issues at the Carrie Congdon and Driggs properties have been remedied.  A motion was made by D. Scott, supported by B. Beste, to approve R. Scott and J. Pohlman’s review, on an individual basis, issues arising from high electrical charges due to excess pumping. All voted in favor and the motion carried.

O & M Update

• Operations Report:  Terry Jackson was unable to attend the meeting but provided the following report. State standards were maintained during February. A chemical flocculant was identified in the secondary clarifier.  The chemical dosage has been decreased to correct the problem.  The sand filters were switched to the alternating four zones to give the filters a rest prior to accommodating higher summer flow rates.  Nikki Rutchasky has all the study materials needed to begin preparation for future MPCA certification.

PUBLIC COMMENTS (5 Minute Limit):  There were none.

The meeting was adjourned at 8:45PM

Jo Ann Pohlman, Clerk

NEXT MEETING: PUBLIC MEETING – APRIL 1, 2015 – 6:30PM, FELLOWSHIP HALL

BOARD OF MANAGERS’ MEETING–APRIL 1, 2015 – 7:30PM, FELLOWSHIP HALL

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.