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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, May 1, 2019 –6:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob
Scott at 6:05PM.
Members present: Mark Anderson, Bruce Beste, Nick Roth, and Rob
Scott.
Members absent: Darrell
Scott.
Also present: District Liaison Deena Congdon, and Clerk/Treasurer
Jo Ann Pohlman.
Opening Comments:
R. Scott offered condolences to the family of Marge Rutchasky who passed
away recently.
Minutes: A motion
was made by M. Anderson, supported by N. Roth, to approve the minutes of the 4/3/19 Board
of Managers’ Meeting. All voted in favor
and the motion carried.
Correspondence:
The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by M.
Anderson, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s
Report: Clerk/Treasurer J. Pohlman
reviewed the Treasurer’s Report. The March 2019 Financial Statements, which
were Previous Year Comparisons, were presented to the Board. April 2019 payroll: Admin – $1,725.73; Operating – $2,600.70, Payroll
Taxes – $676.38. $4,000.00 was
transferred from Operating Fund Checking to Debt Service Savings (Jan. &
Feb. 2019). $2,000.00 was transferred from Operating Fund Checking to Capital
Reserve Savings (Jan. & Feb. 2019).
The District 1st Quarter QuickBooks entries were reviewed
with Jennifer of Glorvigen. A motion was made by N. Roth, supported by R.
Scott, to approve the Treasurer’s Report as presented and the payment of bills as
follows: Admin: Costin Group – $1,250.00; Lutefisk Tech. – $1,091.30;
Fryberger, Buchanan – $550.80; and Quill – $54.06. Operating: Lake Country Power – $1,034.88, $215.06, $315.16,
$73.76, $233.00, & $58.00; Citi-Lites – $31.00; Ferguson Waterworks –
$1,122.86; MPCA – $505.00; Pace Analytical – $506.00; Robert J. Scott – $353.56;
Udovich Electric – $300.00; and Terry’s Operational Services – $1,405.91. All voted in favor and the motion carried.
Funding
Balances: $171,836.62 in Legacy II Grant
Funds remains. An invoice from S.E.H. for GIS Mapping of the District has been
sent to the funding agency to determine if it is eligible for
reimbursement. A motion was made by R.
Scott, supported by M. Anderson, to approve execution of Change Order #2
reallocating dollars within the categories of the Legacy II Funding Budget to accommodate
the GIS mapping expenditure. All voted
in favor and the motion carried.
Administration
- Management Plan II
& III: R. Scott reviewed Phase I
of the Management Plan – Voluntary; and Phase II – Voluntary plus addition
of customers with existing systems.
R. Scott talked to Mark St. Lawrence of St. Louis County and County
Commissioner Paul McDonald at the recent JPB meeting recognizing the
challenges of the District working under the different agencies in the
area; ie, MPCA, County, State. They
discussed Phase III, which would be mandatory. St. Louis County is being
asked if or if not mandatory inclusion in the CLWSD is possible and what
responsibilities would go with the District and what responsibilities
would remain with the County.
- Glorvigen Letter: The District received a letter from the
Glorvigen accounting firm stating that they can no longer do the yearly
audit for the District at this time due to changes within the firm. The District will consider options for
an auditor.
- Variance Letter: Joe Bonner submitted a letter to the
Board requesting that his variance from connecting to the District
collection system be continued for another year. The Board will request that Jim Orton
look at Joe’s system prior to making a decision. Board action was tabled.
- Township Special
Assessment Letter: A letter was
received from the Crane Lake Township requesting that the CLWSD forgive
the Special Assessments attached to the property purchased by the Township
for the proposed Visitor Center. A
motion was made by N. Roth that the Special Assessments remain with the
Township. The motion died due to lack
of support. A motion was made by B.
Beste that the Special Assessments remain with the Township, unless the Township
could provide a compelling reason to forgive the Special Assessments. There was discussion and the motion was
withdrawn. The CLWSD will continue
the dialogue with the Township Supervisors regarding the development of a
workable solution.
CLWSD Meeting Minutes – May 1, 2019
Joint Powers Board
- VNP Comprehensive
Plan: There was nothing new to
report.
- Kicker Blvd.
Annex: S.E.H. has started survey
related tasks as part of the annexation process.
- State and Federal
Grant Funding: Grant applications
are in the works and awaiting final legislative action. There is a possibility
of $600,000 for the District and $850,000 for Ash River.
S.E.H. Engineering
- District Update:
Once GPS coordinates for the location of the managed ISTS systems
are received, the map will be finalized and provided to the District. The GPS Coordinates for the ISTS
properties have been sent to the engineer by Deena.
O & M. Decentralized
- Management Program Update: Deena Congdon reported the
following: Forest Service lands: Koshiol and Jarvinen have been in
contact with the state electrical inspector. They will let me know when
the inspection is completed so we can forward a copy to the Forest
Service. Bergman is also on the list for an electrical inspection. New
installs on Forest Service lands: The wording the forest service requested
is on the permits. Cunningham is
approved and construction can start.
Kline/Moore and Filippi paperwork has been submitted to the Forest
Service by Jim Orton. I will follow up weekly with the Forest Service.
Bruce Weissner-JoAnn has sent him an application and he can complete the
paperwork and send it back. Jim Orton will be able to start visiting
properties in a couple of weeks, weather permitting. Repair work needs to be done at the
Richter property.
- Application Form and Agreement Form: The forms need to be updated to clarify
the need for a licensed electrical installer to ensure the customer’s electrical
panel is compatible with the new system and that related expenses are with
the customer. Customer’s are also
responsible for the connection of the new system to their house.
- Bid Packages:
A motion was made by M. Anderson, supported by N. Roth, to approve
R. Scott and J. Pohlman to award the bid for ISTS construction based on
the lowest reasonable bidder. M.
Anderson, N. Roth, and B. Beste voted in favor; R. Scott abstained, and
the motion carried.
O
& M Centralized
- Operations Report: Terry
Jackson provided the following report:
All effluent limitations were maintained during April. Solids handling at Voyagaire was
discussed. There is no baffle in
the tank, separating solids from supernatant.
- Plant Manpower and Operators:
The position of Plant Operator has been published in the Cook News-Herald. One applicant has responded.
- Winterization – Status and Temperatures: N. Roth reported that the temperatures
are logged daily at the plant and have increased to the 38 – 40 degree
range. He will assist Tom Sertich in locating infusers to install before
next fall; two spare infusers will also be purchased.
- Winter to Summer Transition Work:
Tarp removal will begin in a week or so. N. Roth will do an inventory and make a
list for tarp placement next fall.
The heat tapes will be turned off in a week or so also. N. Roth will also inventory the
equipment that the District has stored.
- Other Operation Issues: A
valve will be replaced at the plant.
The truck will be inspected next week. Removal of solids from the Voyagaire
Houseboat grinder station and a baffle installation was discussed.
PUBLIC COMMENTS (5 Minute Limit): Deena Congdon suggested that the Township
could defer payment of the Special Assessments until the Township is able to
realize an income from the RV park.
The
meeting was adjourned at 7:40PM
Jo Ann Pohlman, Clerk
NEXT
MEETING: BOARD OF MANAGERS’ MEETING – JUNE
5, 2019 – 6:00PM, FELLOWSHIP HALL
This draft of the CLWSD
minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change
until they have been approved by the CLWSD Board of Managers.
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