Crane Lake, Minnesota Water & Sanitary District  
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Wednesday, May 1, 2019 –6:00 P.M.


The meeting was called to order by Chairman Rob Scott at 6:05PM.

Members present:  Mark Anderson, Bruce Beste, Nick Roth, and Rob Scott. 

Members absent:   Darrell Scott.

Also present: District Liaison Deena Congdon, and Clerk/Treasurer Jo Ann Pohlman.

Opening Comments:  R. Scott offered condolences to the family of Marge Rutchasky who passed away recently.

Minutes: A motion was made by M. Anderson, supported by N. Roth, to approve the minutes of the 4/3/19 Board of Managers’ Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by B. Beste, supported by M. Anderson, that the correspondence be placed on file and acted upon as required.  All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The March 2019 Financial Statements, which were Previous Year Comparisons, were presented to the Board.  April 2019 payroll:  Admin – $1,725.73; Operating – $2,600.70, Payroll Taxes – $676.38.  $4,000.00 was transferred from Operating Fund Checking to Debt Service Savings (Jan. & Feb. 2019). $2,000.00 was transferred from Operating Fund Checking to Capital Reserve Savings (Jan. & Feb. 2019).  The District 1st Quarter QuickBooks entries were reviewed with Jennifer of Glorvigen.    A motion was made by N. Roth, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills as follows:  Admin:  Costin Group – $1,250.00; Lutefisk Tech. – $1,091.30; Fryberger, Buchanan – $550.80; and Quill – $54.06. Operating:  Lake Country Power – $1,034.88, $215.06, $315.16, $73.76, $233.00, & $58.00; Citi-Lites – $31.00; Ferguson Waterworks – $1,122.86; MPCA – $505.00; Pace Analytical – $506.00; Robert J. Scott – $353.56; Udovich Electric – $300.00; and Terry’s Operational Services – $1,405.91.  All voted in favor and the motion carried.

Funding Balances:  $171,836.62 in Legacy II Grant Funds remains. An invoice from S.E.H. for GIS Mapping of the District has been sent to the funding agency to determine if it is eligible for reimbursement.  A motion was made by R. Scott, supported by M. Anderson, to approve execution of Change Order #2 reallocating dollars within the categories of the Legacy II Funding Budget to accommodate the GIS mapping expenditure.  All voted in favor and the motion carried.


  • Management Plan II & III:  R. Scott reviewed Phase I of the Management Plan – Voluntary; and Phase II – Voluntary plus addition of customers with existing systems.  R. Scott talked to Mark St. Lawrence of St. Louis County and County Commissioner Paul McDonald at the recent JPB meeting recognizing the challenges of the District working under the different agencies in the area; ie, MPCA, County, State.  They discussed Phase III, which would be mandatory. St. Louis County is being asked if or if not mandatory inclusion in the CLWSD is possible and what responsibilities would go with the District and what responsibilities would remain with the County.
  • Glorvigen Letter:  The District received a letter from the Glorvigen accounting firm stating that they can no longer do the yearly audit for the District at this time due to changes within the firm.  The District will consider options for an auditor. 
  • Variance Letter:  Joe Bonner submitted a letter to the Board requesting that his variance from connecting to the District collection system be continued for another year.  The Board will request that Jim Orton look at Joe’s system prior to making a decision.  Board action was tabled.
  • Township Special Assessment Letter:  A letter was received from the Crane Lake Township requesting that the CLWSD forgive the Special Assessments attached to the property purchased by the Township for the proposed Visitor Center.  A motion was made by N. Roth that the Special Assessments remain with the Township.  The motion died due to lack of support.  A motion was made by B. Beste that the Special Assessments remain with the Township, unless the Township could provide a compelling reason to forgive the Special Assessments.  There was discussion and the motion was withdrawn.  The CLWSD will continue the dialogue with the Township Supervisors regarding the development of a workable solution.

CLWSD Meeting Minutes – May 1, 2019

Joint Powers Board

  • VNP Comprehensive Plan:  There was nothing new to report.
  • Kicker Blvd. Annex:  S.E.H. has started survey related tasks as part of the annexation process.
  • State and Federal Grant Funding:  Grant applications are in the works and awaiting final legislative action. There is a possibility of $600,000 for the District and $850,000 for Ash River.

S.E.H. Engineering  

  • District Update:  Once GPS coordinates for the location of the managed ISTS systems are received, the map will be finalized and provided to the District.  The GPS Coordinates for the ISTS properties have been sent to the engineer by Deena. 

O & M. Decentralized

  • Management Program Update:  Deena Congdon reported the following:  Forest Service lands:  Koshiol and Jarvinen have been in contact with the state electrical inspector. They will let me know when the inspection is completed so we can forward a copy to the Forest Service. Bergman is also on the list for an electrical inspection. New installs on Forest Service lands: The wording the forest service requested is on the permits.  Cunningham is approved and construction can start.  Kline/Moore and Filippi paperwork has been submitted to the Forest Service by Jim Orton. I will follow up weekly with the Forest Service.  Bruce Weissner-JoAnn has sent him an application and he can complete the paperwork and send it back.  Jim Orton will be able to start visiting properties in a couple of weeks, weather permitting.  Repair work needs to be done at the Richter property.
  • Application Form and Agreement Form:  The forms need to be updated to clarify the need for a licensed electrical installer to ensure the customer’s electrical panel is compatible with the new system and that related expenses are with the customer.  Customer’s are also responsible for the connection of the new system to their house.
  • Bid Packages:  A motion was made by M. Anderson, supported by N. Roth, to approve R. Scott and J. Pohlman to award the bid for ISTS construction based on the lowest reasonable bidder.  M. Anderson, N. Roth, and B. Beste voted in favor; R. Scott abstained, and the motion carried.

O & M Centralized

  • Operations Report:  Terry Jackson provided the following report:  All effluent limitations were maintained during April.  Solids handling at Voyagaire was discussed.  There is no baffle in the tank, separating solids from supernatant. 
  • Plant Manpower and Operators:  The position of Plant Operator has been published in the Cook News-Herald.  One applicant has responded. 
  • Winterization – Status and Temperatures:  N. Roth reported that the temperatures are logged daily at the plant and have increased to the 38 – 40 degree range. He will assist Tom Sertich in locating infusers to install before next fall; two spare infusers will also be purchased. 
  • Winter to Summer Transition Work:  Tarp removal will begin in a week or so.  N. Roth will do an inventory and make a list for tarp placement next fall.  The heat tapes will be turned off in a week or so also.  N. Roth will also inventory the equipment that the District has stored.
  • Other Operation Issues:  A valve will be replaced at the plant.  The truck will be inspected next week.  Removal of solids from the Voyagaire Houseboat grinder station and a baffle installation was discussed.

PUBLIC COMMENTS (5 Minute Limit):  Deena Congdon suggested that the Township could defer payment of the Special Assessments until the Township is able to realize an income from the RV park. 

The meeting was adjourned at 7:40PM

Jo Ann Pohlman, Clerk


This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.

Crane Lake Water & Sanitary District
P.O. Box 306 · Crane Lake, Minnesota 55725
© 2001 CLWSD