CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Crane Lake Visitor Center

Wednesday, May 6, 2026 – 1:00 PM

The meeting was called to order at 1:05PM

Members present: Mark Anderson, Deena Congdon and Rob Scott. Also present: Maintenance Worker Jeff Truebenbach and Clerk/Treasurer Jo Ann Pohlman.

Members absent:  Bonnie Caughey and Darrell Scott.

Minutes: A motion was made by M. Anderson, supported by R. Scott, to approve the minutes of the 4/1/26 Regular Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by M. Anderson, supported by R. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman presented the March 2026 Financial Statements, which were Previous Year Comparisons and were reviewed with Jennifer of Glorvigen, to the Board.  April 2026 payroll:  Admin – $2,299.00 & Operating – $5,996.00.  Payroll Taxes:  PERA – $1,378.05, Fed Dep. – $2,096.56, MN Dep. – $343.00 & MN Paid Leave – $189.06. Jennifer’s comments: Things look good for the first quarter over the first quarter of 2025.  No major concerns.  Happy that money is set aside for the CWP Loan payment in Debt Savings.   A motion was made by M. Anderson, supported by R. Scott, to accept the Treasurer’s Report as presented and to approve the bills as follows:  Admin Fund – $1,319.00 and Operating Fund – $8,756.18. All voted in favor and the motion carried.  The Board discussed the charges related to the Aune property frozen sewer line.  Jeff will verify what transpired with Ron Rutchasky and the Aunes.

Grant & Loan Balances:  The Board reviewed the balances.

Administration

• Ordinance 3 review:  The Board continues the Ordinance 3 review for updating.
• Use Permit Application Approval:  The Board discussed options to speed the process of providing use permit application approvals to SLC between CLWSD Board meetings, to avoid delay of resident’s projects. Advice from legal council will be requested. A motion was made by R. Scott, supported by M. Anderson, to approve the following process:  A use permit application for CLWSD Board approval is received by the Clerk; the Clerk emails the application to Board members, Rob Scott, Jr. and Jeff Truebenbach; all send their opinions back to the Clerk; the Clerk sends approval or disapproval to SLC.  All voted in favor and the motion carried.  A motion was made by D. Congdon, supported by R. Scott, to advise SLC that the Tim McGuire land use permit application received by the CLWSD may be issued as proposed.  All voted in favor and the motion carried.

Joint Powers Board

• State and Federal Grant Funding:  The Costin Group continues its efforts to include Legacy grant funds for the area and grant funds for the CLWSD plant improvement project in the bonding bill at the Legislature.
•  FYI – The JPB meeting will be held at the Crane Lake Visitor Center on September 30^th at 10AM.

S.E.H. Engineering Update 

• Plant Improvement Project: There was no report

O & M. Update (Decentralized)

• Jeff Truebenbach Report: Ron will be taking the truck on the barge to pump soon.  Finishing up the maintenance building is also on his schedule.  Aune’s seems to be working fine (Needs more use to be sure) – See discussion under the Treasurer’s Report above.
• Management Program Update:  A report was provided to the Board.
• Yearly O&M Review:  Bonnie is working on the spreadsheet for Jeff to work with this summer – nearly complete.

CLWSD Meeting Minutes –May 6, 2026

O & M Update (Centralized)

• Jeff Truebenbach Report: The plant is currently processing 23,000-26,000 gallons per day.  Blankets and infusers are off. Influent temps. 40-56.
• Operations Report:  Rob Scott, Jr. provided the following report:  We met all the MPCA effluent limits for the month of March.  The plant is operating well. The influent volume is running at normal spring levels. The plant water temperature has been in the 40’s regularly now.  All the insulated blankets covering the grinder pumps are picked up and the water infuser systems will be getting turned off this week. We need to look at having Jeff Truenbach obtain the appropriate license to allow the district to load, deliver and unload the sludge(bio-solids) that we need to haul from the plant and to handle the influent from the ISTS systems in the area. I have already mentioned this to Rob Sr, Joann and Jeff regarding this topic. Also, Jeff will have more to discuss on the day-to-day operations at the meeting.
• Maintenance Facility:  Work will continue when the weather improves. A motion was made by R. Scott, supported by D. Congdon, to prepare the second canister for winter weather.  All voted in favor and the motion carried.
• Maintenance Vehicle:  There was no discussion.

• Pumper Truck:  The Board discussed Jeff Truebenbach’s training to become the licensed septic maintainer.  A motion was made by D. Congdon, supported by R. Scott, to approve fees for Jeff to become the licensed septic maintainer.  All voted in favor and the motion carried.
• Portable Pump Out Trailer:  The District pump out trailer needs to be replaced.  A motion was made by D. Congdon, supported by M. Anderson, to purchase a portable pump out trailer not to exceed $50,000.00.  All voted in favor and the motion carried.
• Generator:  The generator is being tested monthly.
• Summerization:  See above.
• Congdon Connection Request:  A motion was made by R. Scott, supported by M. Anderson, to provide a letter to SLC approving wastewater connection to their property near the WWTP.  R. Scott and M. Anderson voted in favor, D. Congdon abstained, and the motion carried.
• Maps:  Jason Chopp, S.E.H. will be contacted regarding electronic/digital maps for the District, as well as a wall map.

Public Comments: There were none.

The meeting was adjourned at 2:30PM

Jo Ann Pohlman, Clerk/Treasurer

NEXT MEETING:   Board of Manager’s Meeting – June 3, 2026 – 1:00PM, Visitor Center

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.