CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
May 3, 2017 – 6:00 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 6:00P.M.
Members present: Mark Anderson, Bruce Beste, Bill Congdon, Darrell Scott, and Rob Scott
Members absent: None
Also present: S.E.H. Representative Jason Chopp; Jim and Kim Orton of Orton Construction; Ron Rutchasky of Rutchasky Enterprises; Clerk/Treasurer Jo Ann Pohlman; and 1 member of the community.
Minutes: A motion was made by B. Congdon, supported by M. Anderson, to approve the minutes of the 4/5/17 Board of Managers’ Meeting and the 4/5/17 Public Hearing. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by D. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The March 2017 Financial Statements were presented to the Board. April 2017 payroll: Admin – $1,441.45; Operating – $1,813.91. The 1st quarter QuickBooks entries were reviewed with Jennifer of Glorvigen. Bills for payment: Administrative: Costin Group – $1,250.00; Lutefisk – $287.45; and Quill – $60.10. IRRRB Fund: S.E.H. – $1,710.00. Legacy Fund: Rutchasky Enterprises – $15,254.13 & $6,300.00; S.E.H. – $2,005.00; and Sunrise Construction – $175.00. Plant Operations: Lake Country Power – $1,040.61, $161.67, $245.26, $76.82, $211.00, & $59.00; Aqua-Pure – $3,187.50. Citi-Lites – $31.00; Gopher State One Call – $1.35; MPCA – $505.00; Pace Analytical – $329.00; Rutchasky Enterprises – $720.00 & $180.00; Udovich Electric – $190.00; and Terry’s Operational Services – $1,355.88. A motion was made by B. Congdon, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills. All voted in favor and the motion carried.
MPCA/PFA Funding: The Board received word that the Legacy Fund sunset date of June 30, 2018 cannot be extended without a legislative change. District Consultant Gary Cerkvenik recommended that the subject be addressed prior to next year’s legislative session.
- CLWSD Advisory Rep. Update: John Connaker was not present to report.
- ISTS Contractor List: A motion was made by M. Anderson, supported by B. Beste, to extend the contract list to include contractors to the Cook area. All voted in favor and the motion carried.
- Variance Requests: The Board agreed that going forward variances would be granted for one year only and would be reviewed annually at the May meeting. The Board reviewed variance requests confirming the Bonner request for 1 year; the Carlson request would remain as July 2017 and the Sanborn request for the houseboat landing would not require a variance as there is no water or sewer facilities provided for the houseboat customers.
- Diane Finch Grinder Station Modification Inquiry: Modification would involve the $350 application fee, expenses to make the connection and restore landscaping, and a monthly EDU increase from 1 to 1.48. Diane will be notified.
- VNP Comprehensive Plan: R. Scott reported that there had not been a meeting in April. There is a probability that a two million dollar grant would be awarded, most of which would go toward the Island View project.
- Kicker Blvd. Annex: The annexation process continues and is being led by Fryberger, Buchanan.
- State and Federal Grand Funding: The District has received email links to complete the 2017 MPCA Wastewater Infrastructure Needs Survey (WINS). Information will be forwarded to the District engineer’s to complete the required survey.
S.E.H. Engineering Update
- Handberg Road Project (Phase II): Jason Chopp reviewed his report with the Board. Project scope and costs for the project were revised. The Board discussed the preliminary opinion of probable cost, and made adjustments. A motion was made by R. Scott, supported by B. Beste, to approve the scope of project, including discussed cost adjustments to be provided by the Engineer, to move forward into the design and bidding phase for seven connections. M. Anderson, B. Beste, D. Scott and R. Scott voted in favor; B. Congdon voted against and the motion carried.
CLWSD Meeting Minutes – May 3, 2017
S.E.H. Engineering Update (Cont.)
- Handberg Road Project (Phase II) Continued: A motion was made by R. Scott, supported by B. Beste, to move forward with the design contract based on changes made by the Board. M. Anderson, B. Beste, D. Scott and R. Scott voted in favor; B. Congdon voted against and the motion carried.
- MPCA Grant Money for Kicker Blvd.: S.E.H. assisted Mike Kennedy of the MPCA to complete the Project Work Plan for the $60,000 Grant Application.
- Future Project Areas and Project Costs: S.E.H. developed a budget for future service areas to be provided to Gary Cerkvenik for funding requests.
- PFA Bonding: Before reimbursements can be made for Phase II, the District must approve plans and specs, provide as-bid costs, update the budget with as-bid costs, and provide documentation of complete project funding.
O & M Update (Decentralized)
- CLWSD Initial Site Survey: S.E.H. has developed service area mapping for all areas in the unserved property mapping index. Maps were uploaded to an ftp site for Jim Orton’s use for septic assessments to begin by the end of May, weather permitting.
- Management Program Status Report: The report was reviewed by the Board. Contractor meetings have been set with customers to begin ISTS construction. Feasibility studies will begin soon, weather permitting. New application requests have been received.
- ISTS Operations and Maintenance Program: A spreadsheet for the O&M process has been created. The program is in place to go forward.
O & M Update (Centralized)
- Operations Report: Terry Jackson’s report stated that it appears that all standards for the plant discharge were met in April.
- Butterfly Valve Actuator: The repair of the actuator was evaluated by VESSCO, Inc. Recommended purchase of a new actuator for $3,534 is in process and installation will be done as soon as possible.
- Manpower: Lance attended the annual MPCA wastewater operator training and took the Class C wastewater operator test. Lance will be able to retest in three months.
- Winter to Summer Transition: The summer operation process has begun including operation of all eight sand filter zones and chemical feed adjustments.
PUBLIC COMMENTS (5 Minute Limit): There were none.
The meeting was adjourned at 7:30PM
Jo Ann Pohlman, Clerk
NEXT MEETING: BOARD OF MANAGERS’ MEETING – JUNE 7, 2017 – 6:00PM, FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.