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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
May 6, 2015 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:35P.M.
Members present: Managers Mark Anderson, Bruce Beste, Bill Congdon, Darrell Scott, and Rob Scott.
Members absent: None
Also present: S.E.H. Engineer Randy Jenniges, Sewer Operator Terry Jackson and Anne, Ron Rutchasky of Rutchasky Enterprises, a reporter from the Cook News-Herald, Clerk/Treasurer Jo Ann Pohlman, and three members of the community.
OPENING COMMENTS: Chairman Rob Scott welcomed all in attendance and stated that discussion would continue on the Eastern Area Expansion and the transition from winter to summer of the operating system. There was very little freezing during the winter; the Board is hopeful that the corner has been turned on the freezing issues with the preventive measures that were taken.
BUSINESS:
Minutes: A motion was made by B. Congdon, supported by M. Anderson, to approve the minutes of the Public Meeting and the Board of Managers’ Regular Meeting of April 1, 2015. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by D. Scott, supported by B. Beste, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer/Accountant Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. April 2015 payroll expenses, including payroll taxes: Administrative – $1,023.00 and Operations – $3,758.58. $5,113.97 was added to S.A.R. Savings –Bodeen S.A. payoff with property transfer. The 1st Quarter 2015 Quick Book entries were reviewed with Jennifer of Glorvigen. The March 2015 Financial Statements were presented to the Board. A motion was made by M. Anderson, supported by R. Scott, to approve the Treasurer’s report as presented and the payment of bills as follows: Administrative: Costin Group – $1,000.00; S.E.H – $13,500.00; & U of M – $1,000.00. Operations: Lake Country Power – $1,094.41, $139.08, $156.88, $78.38, & $45.00; Anderson Barging – $150.00; Department of Employment – $17.00; Gopher State One-Call – $1.45; L&M – $64.02; Pace Analytical – $296.00; Rutchasky Enterprises – $2,973.00; Udovich Electric – $311.50 & $400.50; and Terry’s Operational Services – $1,654.00. All voted in favor and the motion carried.
Fund Transfers: There were no transfers approved.
Administration
- Ordinance (ISTS Management): B. Beste and J. Connaker continue to work on a rate structure for the management system. There was discussion of expanding the current Ordinance 3 policy of offering a $7,500.00 fee to hook-up to the sewer system to the Eastern Service Area residents as expansion is continued. A motion was made by B. Congdon, supported by B. Beste, to offer District wide, installing a new system for $7,500.00 plus a monthly fee of up to $100.00. All voted in favor and the motion carried.
JPB Update
- VNP Comprehensive Plan: There was no April meeting. The next scheduled meeting is May 20th.
- State and Federal Grant Funding: The JPB continues to work for both State and Federal level funds for all areas.
- R. Scott plans to bring public comments on the need for expansion and the concern about expansion expense to the JPB.
- The request for information on all Minnesota Lobbyists, including Costin Group, by the Star Tribune will be discussed at the JPB meeting. A request for information has been made to the District, as well as the JPB.
ESA Expansion & ISTS Management Project
- Engineering Update (S.E.H.): A motion was made by B. Congdon, supported by R. Scott, to adopt Resolution # 2015-05 Resolution Accepting Bid authorizing the Chairman and the Clerk to enter into a contract with Utility Systems of America for the improvement 2015 Handberg Road Extension. All voted in favor and the motion carried. The bid award will occur when funding is completely in order. Construction could begin the end of May or the first part of June. S.E.H. will send a letter to property owners advising of the construction. A pre-construction meeting will be scheduled. A motion was made by R. Scott, supported by B. Beste, approving the S.E.H. Agreement for Professional Services between the District and S.E.H. authorizing and describing the scope,
CLWSD Meeting Minutes – May 6, 2015
ESA Expansion & ISTS Management Project (Cont.)
schedule, and payment conditions for Consultant’s work on the Handberg Road Extension. All voted in favor and the motion carried.
- Funding: The Bonding Fund contract is being reviewed by the District attorneys prior to completion. Information has been submitted for the Technical Assistance grant.
- ISTS Management Projects Update (U of M): Sara Heger was not present for a report. Jim Orton is in the process of collecting data on the Handberg Road properties for the CAR. There was discussion of the Rutchasky Enterprises’ Estimates for Pump Truck work for the CAR. Sunrise Construction will provide the pumping work as a sub-contractor under Rutchasky Enterprises as he has the proper licensing.
Sewer Freezing
- Insurance Claim Status: There is one more bill to submit to the adjuster for the insurance claim.
- New Insurance Claim: The Board determined that there was not a need for a new claim for this year’s freezing.
- Corrective Action Plan: Water infusion was discontinued near the end of April. Repairs – Repairs will be made at the Beckmann and DeFries properties where some freezing did occur. The District will look into the warranty for the tank that froze at the Brenton property.
O & M Update
- Operations Report: Terry Jackson reported that all standards and effluent limits were maintained during April. All 8 zones at the plant are open for summer operation. Chemical dosage and ratio of recirculation on the sand filters will be adjusted. Terry will request quotes on disposing of current sludge inventory.
- Terry suggested that Nikki Rutchasky attend waste water conferences as part of her education.
- The Board discussed manager options for the District. A job description will be created by the Board.
PUBLIC COMMENTS (5 Minute Limit): Feno Rainaldi requested further explanation of the Star Tribune’s inquiry about lobbyists. Feno stated that she is disturbed by the direction the Board is taking and felt the Board should complete the CAR for the Handberg Road prior to beginning construction as suggested by the Board’s hired professional, Sara Heger of the U of M. Feno did not feel that it makes any sense to construct the force main to the DNR landing to replace the current functioning toilet facility at such a great expense. She felt plans for construction should be stopped right now as funds would still be available one year from now. Joanne Nachtsheim was not home when Mr. Orton visited their property. She was assured that Mr. Orton was collecting information only at this time and a decision had not been made at their property.
The meeting was adjourned at 9:20PM
Jo Ann Pohlman, Clerk
NEXT MEETING: PUBLIC MEETING – JUNE 4 – 6:30PM, FELLOWSHIP HALL
BOARD OF MANAGERS’ MEETING – JUNE 4 – 7:30PM, FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.
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