CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Wednesday, June 3, 2020 –6:00 P.M.

Via Zoom

Members present: M. Anderson, Bonnie Caughey, and Rob Scott. 

Members absent:   B. Beste and D. Scott.  

Also present:  ESA Representative John Connaker and Clerk/Treasurer Jo Ann Pohlman.

B. Caughey and J. Pohlman were at the Fellowship Hall should any community members choose to attend the meeting in person.

The meeting was called to order by Chairman Rob Scott at 6:07PM.

Opening Comments:  Chairman Scott explained that the meeting was being conducted remotely via Zoom. 

Minutes: A motion was made by M. Anderson, supported by R. Scott, to approve the minutes of the 5/6/20 Regular Meeting.  All voted in favor and the motion carried. 

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by M. Anderson, supported by R. Scott, that the correspondence be placed on file and acted upon as required.  All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman provided the Treasurer’s Report to the Board prior to the meeting. The April 2020 Financial Statements were provided to the Board prior to the meeting.  May 2020 payroll:  Admin – $1,537.62, Operating – $3,209.40 plus Payroll Taxes – PERA – $451.61 and Federal Deposit – $962.88.  The 2019 Audit with Tom Kelly of Walker, Giroux & Hahne is nearly completed with a copy being sent to the Board for review.  A motion was made by M. Anderson, supported by B. Caughey, to approve the Treasurer’s Report as presented and the payment of bills as follows:  Admin:  Costing Group – $1,250.00; Fryberger, Buchanan – $648.00; Glorvigen, Tierney – $630.00; and Quill – $193.01.  Legacy III Fund: Electric Pump – $8,821.85.  Operations:  Lake Country Power – $923.27, $204.68, $186.23, $68.52, $214.00, & $54.00; Aqua-Pure – $3,000.00; Ferguson Waterworks – $246.35; Gopher State One Call – $10.80; Northwoods True Value – $447.87; Pace Analytical – $384.00; J. Scott, Jr. – $1,245.90; Rutchasky Enterprises – $495.00; Udovich Electric – $548.68; and Udovich Enterprises – $2,413.15.   All voted in favor and the motion carried. 

Funding Balances:  There was no change.

2019 Audit:  A motion was made by R. Scott, supported by B. Caughey, to set the capitalization threshold at $5,000.00 as requested by the Auditor.  All voted in favor and the motion carried.

Administration

• User Rate Discussion:  The District will be taking a hard look at the rate structure.  Different options will be reviewed with the possibility of a single user rate.
• Bonner Variance: A variance request letter for 2020 was received from Joe Bonner; the Board tabled the request until the July meeting.
• Eggen Variance:  Butch Eggen signed the agreement with the District for Management Services. 
• Bylaws Revisions:  A motion was made by R. Scott, supported by M. Anderson, to approve the changes made to the Bylaws with minor administrative changes.  All voted in favor and the motion carried. 

Joint Powers Board

• VNP Comprehensive Plan: The Board is working on the update of the Comprehensive Plan. 
• Kicker Blvd. Annex:  A motion was made by R. Scott, supported by M. Anderson, to hold a Public Hearing, as required as part of the annexation process, on September 2, 2020 at 4:00PM prior to the Board of Manager’s Meeting.  All voted in favor and the motion carried.
• State and Federal Grant Funding:  There will be no bond funding this year.

S.E.H. Engineering  

• District Update:  Jason Chopp emailed an update for the Board as follows:  S.E.H. has requested a conference call on 6/12/20 with Ron Rutchasky, Jason Chopp, Rob Scott Sr. & Rob Scott Jr. for initial discussions regarding the WWTP evaluation, followed by a scheduled site visit to the plant the morning of 6/18/20.  S.E.H. would like to schedule a meeting in June or July with the District Rep. to review future service areas to be considered in the VNP Comprehensive Plan Update. 

CLWSD Meeting Minutes – June 3, 2020

O & M. (Decentralized)

• Management Program Update:  Deena Congdon provided a report to the District of work to be done this spring.  She also spoke to property owners requesting new ISTS’s. 
• Cowden ISTS and Land Acquisition Request:  The process continues with documents to be signed by the MMB for their approval prior to the sale. 
• Peat Systems vs. Mound Systems:  There was no new information.

 O & M Update (Centralized)

• Operations Report:  Rob Scott Jr. provided the following report for May:  The MPCA effluent limits were met.  It was good to see there is/was a little increase in the influent, which means there are more people in the area for the summer season.  He is meeting with SE.H. in a couple of weeks to go over some design ideas as we move forward with some design modifications to the plant.  He is tracking down some new pumps for the plant and hopes to drop off one pump next week to get rebuilt in Southern Minnesota. 

• M. Anderson reported that the District will be transporting to Grand Rapids Utility soon.  Pumping will resume at VHB.  The pumper truck has been repaired and approved for transport. 

PUBLIC COMMENTS (5 Minute Limit):  There were none.

The meeting was adjourned at 6:30PM

Jo Ann Pohlman, Clerk

NEXT MEETING:  BOARD OF MANAGERS’ MEETING – JULY 8, 2020 – 6:00PM, FELLOWSHIP HALL

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.