CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

June 7, 2017 – 6:00 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Chairman Rob Scott at 6:15P.M.

Members present:  Bill Congdon and Rob Scott.  Bruce Beste arrived at 6:20PM.

Members absent:  Mark Anderson and Darrell Scott.

Also present:  Mia Thibodeau of Fryberger, Buchanan; S.E.H. Representative Jason Chopp; Jim and Kim Orton of Orton Construction; CLWSD Advisory Rep. John Connaker; Clerk/Treasurer Jo Ann Pohlman; and 4 members of the community.

Comments:  Chairman Rob Scott explained that the Board would begin with a review of the Treasurer’s Report allowing time for B. Beste to arrive to make a quorum of the Board for required action.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The April 2017 Financial Statements were presented to the Board. May 2017 payroll:  Admin – $1,396.05; Operating – $2,841.21.   Bills for payment:  Administrative:  Costin Group – $1,250.00; and Jo Ann Pohlman – $53.63.  IRRRB Fund:  S.E.H. – $228.00. Legacy Fund:  Handberg’s Marina -$122.58; Rutchasky Enterprises – $810.00 & $20,000.00; S.E.H. – $3,433.75; Udovich Electric -344.50 & $993.72; and Vessco – $3,794.63.  Plant Operations:  Lake Country Power – $719.69, $142.96, $219.16, $78.40, $217.00, & $51.00; Citi-Lites – $62.00; Gopher State One Call – $2.70; Northwoods True Value – $10.50; Pace Analytical – $506.00; Sunrise Construction – $175.00; and Terry’s Operational Services – $1,648.66. A motion was made by B. Congdon, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills.  All voted in favor and the motion carried.

Minutes: A motion was made by B. Beste, supported by B. Congdon, to approve the minutes of the 5/3/17 Board of Managers’ Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by B. Congdon, supported by R. Scott, that the correspondence be placed on file and acted upon as required.  All voted in favor and the motion carried.  R. Scott stated that Brent Bystrom had requested information, which will be sent following the meeting to include any changes/updates to the requested information.

MPCA/PFA Funding:  There was no update.

Administration

• CLWSD Advisory Rep. Update:  John Connaker said there was no update.

• Centralized Connection Review: The Board will be sending letters to property owners not hooked up to the system within the Centralized area of the District explaining their options for District participation.

JPB Update

• VNP Comprehensive Plan: R. Scott reported that there was a meeting last week at the Cook USFS office.  $2,000,000 State Bonding grant money was awarded and will be used for the Island View project.  $2,000,000 Legacy grant money was awarded and will be used in Ash River with any remaining funds being used for the Kabetogama project, Crane Lake projects and Island View – if more funding is needed there.
• Kicker Blvd. Annex:  Mike Kennedy of the MPCA, R. Scott and J. Pohlman have been finalizing the funding process for the $60,000 grant for the Kicker Blvd. Annexation process.

S.E.H. Engineering Update

• Handberg Road Project (Phase II):  Jason Chopp reviewed the history of the Handberg Road Project Phase II and what is required to receive the funding reimbursements. The Board had previously considered splitting the project apart and doing each connection individually rather than as a single project.  Mia Thibodeau of Fryberger, Buchanan advised the Board that plans and specification approval and adherence to bidding laws are requirements to receive grant funding.  A motion was made by B. Congdon to rescind the previously approved motion that was approved at the May 3, 2017 board meeting, approving the scope of project, and to move forward into the design and bidding phase for seven connections.  The motion died due to lack of support. 
  CLWSD Meeting Minutes – June 7, 2017

S.E.H. Engineering Update (Cont.)

• Handberg Road Project (Phase II) Continued:  Property owners included in Phase II of the Handberg Road extension requested a timeline and other information for their connections to the system.  Jason responded that S.E.H. would be communicating with individuals now that they had the go ahead on the project.  He planned to speak to those present following the meeting.

O & M Update (Decentralized)

• CLWSD Initial Site Survey:  Orton Construction has completed septic assessments in Areas 1, 2, and 3. Letters will be sent to property owners in those areas that were found to have non-conforming and non-compliant systems advising them of their options.
• Management Program Status Report:  The report was reviewed by the Board.  Four feasibility studies have been completed; and construction has begun at four properties.  Two new application requests have been received.
• ISTS Operations and Maintenance Program:  A spreadsheet for the O&M process has been created. The program is in place to go forward.  Jim Orton will perform the O & M services and provide reports to St. Louis County and the Board.

O & M Update (Centralized)

• Operations Report:  Terry Jackson’s report stated that the plant effluent was within standards during May.  Summer application preparations have begun.
• Butterfly Valve Actuator:  The new actuator was installed in the plant and is working well.
• Grant Funds:  Terry has requested that Jason check with the MPCA for funding approval for the replacement of two refrigerated flow-composite samplers and installation of a shower/eyewash at the plant.
• Manpower:  R. Scott’s son, Rob Scott is interested in operating the plant on a long-term basis.
• Repairs:  A fence at the Finch property was damaged by District personnel this past winter and will be repaired by Trent Bak.

PUBLIC COMMENTS (5 Minute Limit): There were none.

The meeting was adjourned at 7:20PM

Jo Ann Pohlman, Clerk

NEXT MEETING:  BOARD OF MANAGERS’ MEETING – JULY 12, 2017 – 6:00PM, FELLOWSHIP HALL

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.