CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Crane Lake Visitor Center
Wednesday, July 1, 2026 – 1:00 PM

The meeting was called to order at 1:15PM

Members present: Deena Congdon, Darrell Scott, and Rob Scott. Also present: Maintenance Worker Jeff Truebenbach and Clerk/Treasurer Jo Ann Pohlman.
Members absent: Mark Anderson and Bonnie Caughey.

Opening Comment: Happy Canada Day!

Minutes: A motion was made by D. Scott, supported by R. Scott, to approve the minutes of the 6/3/26 Regular Meeting. All voted in favor and the motion carried.

Correspondence: The correspondence list was reviewed by the Board. A motion was made by D. Scott, supported by D. Congdon, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer’s Report: Clerk/Treasurer J. Pohlman presented the May 2026 Financial Statements to the Board. June 2026 payroll: Admin – $2,845.00 & Operating – $11,908.00. Payroll Taxes: PERA – $1,428.71, Fed Dep. – $2,344.98, MN Dep. – $421.00. Paid deposit of $9,300.00 to Wastecorp Pump for the vacuum-trailer. A motion was made by D. Scott, supported by R. Scott, to accept the Treasurer’s Report as presented and to approve the bills as follows: Admin Fund – $1,360.00, Legacy IV &VI Funds – $61,467.74, AARP Fund – $7,660.13, and Operating Fund – $16,325.37. All voted in favor and the motion carried.

Grant & Loan Balances: The Board reviewed the balances.

Administration
• Ordinance 3 review: The Board continues the Ordinance 3 review for updating. t.
• Short-Term Rental Permit Applications: A motion was made by D. Congdon, supported by R. Scott, to advise St. Louis County that the two applications (Brenton & Hancock) would not negatively affect the District’s infrastructure and could be issued as proposed. All voted in favor and the motion carried.

Joint Powers Board
• State and Federal Grant Funding: R. Scott updated the Board on the JPB activities. Members of the Clean Water Board will be in the area in August to review the overall project. They most likely will not come to Crane Lake. In preparation for receipt of IRRR funding for plant improvements, a motion was made by D. Congdon, supported by R. Scott, to adopt Resolution #2026-1 authorizing the Crane Lake Water & Sanitary District to apply for and accept funds from the IRRR. All voted in favor and the motion carried.

S.E.H. Engineering Update
• Plant Improvement Project: The project is on hold until the IRRR funding process is completed.

O & M. Update (Decentralized)
• Jeff Truebenbach Report: All pumping on the barge is done. Two places on land will get done next week. Ron and I have to go look at the property where the tank is in the wrong place. Container project is almost complete. Most of the rock has been spread out. May need 2-3 more loads to get everything spiffied up. Doors will be done next week. That’s all folks.
• Management Program Update: A report was provided to the Board.
• Yearly O&M Review (District): The District’s yearly ISTS pumping, on the lake, will be completed today with 2 remaining on the mainland.
• Yearly O&M Review (SLC-Orton): Jim Orton has received the SLC list of ISTS’s for review.
• Maintenance Facility: See above.
• Stein ISTS: Jim Orton has been consulted. Jeff and Ron Rutchasky will visit the property to determine what must be done.
• Tufte ISTS Repair: Jim Orton has been consulted. Jeff and Ron Rutchasky will visit the site to determine what must be done.
• Partridge ISTS: Installation of a heat tape and heat block is in process.

CLWSD Meeting Minutes –July 1, 2026

O & M Update (Centralized)
• Jeff Truebenbach Report: Plant is running good. 23,000 gallons per day which will go up over the weekend.
• Operations Report: We met all the MPCA effluent limits for the month of May. The plant is operating well. The influent volume is increasing due to the typical busy summer season. The first phase of the plant upgrades was completed in June. The final phase will be scheduled once the last of the parts arrive later in July. We are also purchasing more grinder pumps and chemical to increase our inventory. I have been in discussion with Jason Chopp with SEH regarding upgrading our sand filter system, possibly next year. The current sand filter system is still working but it is approaching the end of its designed use. I did have a Teams meeting with SEH regarding the upgrade/replacement of our current sand filter system last week. We also discussed some other upgrades at the treatment facility that will help ensure good treatment of the influent coming in as we can expect higher flows due to potential growth in the area and that we meet all our wastewater treatment needs for the foreseeable future. More to follow on this subject over the next few months. The second container box got wired and insulated. The east wall is now in between the container boxes, and the grade work is also done between the two container boxes.
• Maintenance Vehicle: There was no discussion.
• Pumper Truck: There may be an issue with the tires.
• Summer Operations: Completed.

Public Comments: There were none.

The meeting was adjourned at 2:00PM

Jo Ann Pohlman, Clerk/Treasurer

NEXT MEETING: Board of Manager’s Meeting – August 5, 2026 – 1:00PM, Visitor Center

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.