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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Crane Lake Chapel Fellowship Hall
Wednesday, August 3, 2022 – 1:00 P.M.
Members present: Bonnie Caughey, Deena Congdon, and Rob Scott
Members absent: Mark Anderson and Darrell Scott
Also present: ESA Representative John Connacker and Clerk/Treasurer Jo Ann Pohlman
The meeting was called to order by Rob Scott at 1:15PM.
Minutes: A motion was made by D. Congdon, supported by B. Caughey, to approve the minutes of the 7/6/22 Regular Meeting. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by R. Scott, supported by B. Caughey, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s Report: Clerk/Treasurer J. Pohlman presented the June 2022 Financial Statements, which were Previous Year Comparisons and were reviewed with Jennifer of Glorvigen, to the Board. July 2022 payroll: Admin – $2,277.00, Operating – $9,363.00. Payroll Taxes: PERA – $1,241.05, Federal Deposit – $2,117.30, & MN Tax – $826.00. The District received the May 2022 Tax Apportionments: Levy, Disparity, Taconite – $28,307.52; Special Assessment – $11,665.18; and Delinquent Certification – $191.53. Jennifer comments: Assets are declining and total District income was negative in both years. A motion was made by B. Caughey, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills as follows: Admin Fund – $1,667.00; Legacy III Fund – $2,816.93; Legacy IV Fund – $31,135.00; and Operating Fund – $13,942.39. All voted in favor and the motion carried.
- Funding Balances: A Report of current Legacy grant funding balances was presented to the Board.
Administration
- Ordinance & Procedure Review: The District will review their Ordinances and Procedures over the next few months.
- Snowplow Contract Renewal: A motion was made by R. Scott, supported by D. Congdon, to renew the contract with St. Louis County to plow the WWTP road for the winter of 22/23. All voted in favor and the motion carried.
- Funding: The District will not be receiving Congressionally Directed Spending money. The District is in the process of signing documents for the ARPA funding ($200,000) to help fund the WWTP upgrade.
Joint Powers Board
- VNP Comprehensive Plan: The July meeting was cancelled.
- State and Federal Grant Funding: Nothing new.
S.E.H. Engineering Update
Plant Upgrade: The WWTP Flow Equalization System Project Pre-Construction Meeting was held on July 29 at 11AM. The Contractor, Rachel Contracting, requested the following Change Order: Extension of the contract timeline due to delayed equipment lead times. A motion was made by R. Scott, supported by D. Congdon, to approve and sign Change Order No. 1 extending the Substantial Completion date from 10/31/22 to 8/1/23 and the Ready for Final Payment date from 11/18/22 to 8/31/23. All voted in favor and the motion carried.
O & M. (Decentralized)
- Management Program Update: Deena reported that two ISTS’s needed attention in July. One has been remedied and the other is in process. The Cowden property may need additional work, which Ron will look into. A report of current ISTS activity was presented to the Board.
- Rate Study: B. Caughey continues to work on the project.
O & M Update (Centralized)
- Operations Report: Rob Scott Jr. provided the following report: We met all the MPCA effluent limits for the month of June. We had a preconstruction meeting with SEH and Rachel Contracting on July 29 to go over and review the upcoming construction project. Rachel expects to mob on site late September to begin the excavation for the new tanks. However, due to supply chain issues, they will not be able to have everything hooked up and operational until June or July of next year, at the latest. If the remaining items arrives earlier than expected, and the weather cooperates, final work might happen in May.
CLWSD Meeting Minutes – August 3, 2022
O & M Update (Centralized) (Cont.)
- D. Tufte RV Site/Twp. RV Site: M. Anderson and S.E.H. will be contacted to update the Board on District involvement at the two sites. A motion was made by R. Scott, supported by D. Congdon, that S.E.H. provide oversite to Benchmark Engineering for the Tufte RV Site; and approve S.E.H. to provide services needed to install and connect sewer service at the Twp. RV Site. All voted in favor and the motion carried.
Public Comment: There was none.
The meeting was adjourned at 1:55PM
Jo Ann Pohlman, Clerk
NEXT MEETING: Board of Manager’s Meeting – September 7, 2022, 1:00PM, Fellowship Hall
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.
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