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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, August 5, 2020 –6:00 P.M.
Members present: M. Anderson, Bonnie Caughey, and Rob
Scott.
Members absent: B.
Beste and D. Scott.
Also present: ESA Rep. John Connaker, District
Liaison Deena Congdon, and Clerk/Treasurer Jo Ann Pohlman.
The meeting was called to order by Chairman Rob
Scott at 6:12PM.
Minutes: A motion was made by M. Anderson, supported
by B. Caughey, to approve the minutes of the 6/3/20 Regular Meeting (There was
no July meeting). All voted in favor and
the motion carried.
Correspondence:
The correspondence list was reviewed by the Board. A motion was made by R. Scott, supported by M.
Anderson, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s
Report: Clerk/Treasurer J. Pohlman presented
the June 2020 Financial Statements to the Board. The 2nd Quarter
QuickBooks entries were reviewed with Jennifer of Glorvigen. June
2020 payroll: Admin – $1,321.97,
Operating – $5,347.44 plus Payroll Taxes – PERA – $607.25 and Federal Deposit –
$1,107.04. July 2020 payroll: Admin – $1,537.62, Operating $7,636.00 plus
Payroll Taxes – PERA – $922.88, Federal Deposit – $1,983.84, and State –
$676.00. A motion was made by M.
Anderson, supported by R. Scott, to approve the Treasurer’s Report as presented
and the payment of bills as follows: July
bills: Admin: Costing Group – $1,250.00; Fryberger,
Buchanan – $1,797.12; Lutefisk Tech. – $361.65; RVS Software – $353.00; and
Walker Giroux & Hahne – $7,325.00.
Legacy III Fund: Electric Pump – $2,374.93; Ferguson Waterworks –
$1,248.36; and Rutchasky Enterprises – $880.00.
Operations: Lake Country Power –
$786.53, $175.75, $50.47, $45.10 $46.00, & $51.00; Anderson Outfitters –
$4.39; Randy Clemmer – $350.00; Ferguson Waterworks – $93.90; L&M – $24.96;
Pace Analytical – $743.00; Robert J. Scott, Jr. – $1,245.90; Rutchasky Enterprises
– $1,897.50; and Udovich Electric – $2,933.24. August bills:
Admin: Costin Group – $1,250.00;
Fryberger, Buchanan – $302.40; and Lutefisk Tech. – $199.80. Annexation Fund: Cook News-Herald – $136.00 and Fryberger,
Buchanan – $1,339.20. Legacy III
Fund: Minnesota Pump Works – $2,629.73;
Orton Construction – $750.00; Quality Flow – $6,940.00; Rutchasky Enterprises –
$17,070.00, $1,425.00 & $1,490.00; and St. Louis County – $520.00. Operations:
Lake Country Power – $801.46, $397.47, $45.39, $45.10, $46.00 and $51.00;
Randy Clemmer – $150.00; Gopher State One Call – $5.40; Northwoods True Value –
$484.60; Pace Analytical – $768.00; Pelican Bay – $667.77; Robert J. Scott, Jr.
– $4,443.49; and USIC – $60.00. All voted in favor and the motion carried.
Funding
Balances: A Change Order will be made to
the Legacy III Grant funds to include plant upgrades as allowable
expenses.
Administration
- User Rate Discussion: The District will be taking a hard look
at the rate structure this fall. Information
from other sewer districts is being compiled to assist the Board in a possible
rate structure change.
- Bonner Variance: A variance request letter for
2020 was received from Joe Bonner; the Board tabled the request again.
- Levy Discussion:
The levy will be voted on at the September meeting for
certification to St. Louis County by September 15th.
- CWP Loan:
A motion was made by R. Scott, supported by M. Anderson, to adopt
Resolution #2020-05 Relating to the Minnesota Pollution Control Agency
Clean Water Partnership; Authorizing the Crane Lake Water and Sanitary
District to Borrow Money from the Minnesota Pollution Control Agency and
to Lend Money to Eligible Participants and Eligible Lenders to Fund
Projects for the Control and Abatement of Water Pollution; and to approve
signature of the CLWSD General Obligation Note (MPCA) for $1,110,500.00. All voted in favor and the motion carried.
Joint Powers Board
- VNP Comprehensive Plan:
The Board met at Ash River. The Board continues to work on the update of
the Comprehensive Plan.
- Kicker Blvd. Annex: Letter notices advising of the 9/2/20 4PM
hearing for the proposed annexation of Kicker Blvd. will be sent to all property owners
within the CLWSD and property owners in the proposed annexation area this
week. A second letter advising of
same will be mailed about one week later along with a list of anticipated
questions and answers regarding the annexation. Information for meeting participation
via Zoom will be included. The
hearing will be posted and published as required.
- State and Federal
Grant Funding: There was nothing
new to report.
CLWSD
Meeting Minutes – August 5, 2020
S.E.H. Engineering
- District Update:
Jason Chopp emailed an update for the Board as follows: Jason met with Rob Scott in July to
review future service areas in the sewer district for the VNP
Comprehensive Plan Update. WWTP
Evaluation: 1. Currently working on the draft
memorandum of the plant evaluation and anticipate sending to Rob Jr. the
week of August 10. The schedule is
to finalize the evaluation memorandum with recommendations and anticipated
construction cost in late Sept.
2. Have correspondence with
the MPCA regarding adding flow equalization and potential rehabilitation
of the sand filters. The MPCA will
require an NPDES permit modification for either of these activities. The review and approval process of any
design documents would take several months since a permit modification
would be required. The MPCA
informed us that if any rehabilitation work is performed on the sand
filters, a water balance test must be conducted to verify the filter liner
is not leaking. If leaks are identified,
the entire liner would need replacing.
O & M. (Decentralized)
- Management Program Update: Deena
Congdon was present to provide a report on work being performed in the
Decentralized area. An ISTS will
soon be installed at the Cerkvenik property; repairs will be made at the
McVeety property; the deHaas tank is being abandoned, the wash out at the
Bergman property will be repaired and new drain tile will be installed. Kline/Moore is looking for a plumber to
connect the sewer. Richter has had
no problems this year and is continuing to monitor his system. There have been no other concerns
reported.
- Cowden ISTS and Land Acquisition Request: The process continues with documents to
be signed by the MMB for their approval prior to the sale.
- Peat Systems vs. Mound Systems: There was no new information.
O & M Update (Centralized)
- Operations Report: Rob
Scott Jr. provided the following report
for July: The MPCA effluent limits
were met, except phosphorus where we were slightly over the limit. The planned upgrades to the plant will
solve this issue. The upgrades will
probably take place next spring due to the MPCA permitting process. The plant is still seeing a high volume
of influent because of a high volume of business in the District. Over the 4th of July weekend,
we saw the highest volume the plant has ever seen since its
inception. A new road was put in
for the property to the north of the plant, which also created an access to
the north side of the sand filter for future upgrades. We’ve been busy pumping and hauling
sludge to Grand Rapids to keep up with the high influent volume. Rob picked up our rebuilt pump for the
effluent and purchased a new effluent pump for backup. Plant operations are busy, but good.
- M. Anderson reported
that pumping will continue at VHB and more transports will be made to
Grand Rapids. The walls inside the
tanks in the plant will be pressure washed. There was discussion of a container for
pump storage.
PUBLIC COMMENTS (5 Minute Limit): There were none.
The
meeting was adjourned at 7:20PM
Jo Ann Pohlman, Clerk
NEXT MEETING: Annexation
Hearing – September 2, 2020 – 4PM – Fellowship Hall
Board of Manager’s
Meeting – September 2, 2020 – Immediately Following
This
draft of the CLWSD minutes has been posted solely for preliminary informational
purposes. Minutes are unofficial and subject
to change until they have been approved by the CLWSD Board of Managers.
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