Crane Lake, Minnesota Water & Sanitary District  
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Wednesday, August 5, 2020 –6:00 P.M.

Members present: M. Anderson, Bonnie Caughey, and Rob Scott. 

Members absent:   B. Beste and D. Scott.  

Also present: ESA Rep. John Connaker, District Liaison Deena Congdon, and Clerk/Treasurer Jo Ann Pohlman.

The meeting was called to order by Chairman Rob Scott at 6:12PM.

Minutes: A motion was made by M. Anderson, supported by B. Caughey, to approve the minutes of the 6/3/20 Regular Meeting (There was no July meeting).  All voted in favor and the motion carried. 

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by R. Scott, supported by M. Anderson, that the correspondence be placed on file and acted upon as required.  All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman presented the June 2020 Financial Statements to the Board. The 2nd Quarter QuickBooks entries were reviewed with Jennifer of Glorvigen.   June 2020 payroll:  Admin – $1,321.97, Operating – $5,347.44 plus Payroll Taxes – PERA – $607.25 and Federal Deposit – $1,107.04.  July 2020 payroll:  Admin – $1,537.62, Operating $7,636.00 plus Payroll Taxes – PERA – $922.88, Federal Deposit – $1,983.84, and State – $676.00.  A motion was made by M. Anderson, supported by R. Scott, to approve the Treasurer’s Report as presented and the payment of bills as follows:  July bills:  Admin:  Costing Group – $1,250.00; Fryberger, Buchanan – $1,797.12; Lutefisk Tech. – $361.65; RVS Software – $353.00; and Walker Giroux & Hahne – $7,325.00.  Legacy III Fund: Electric Pump – $2,374.93; Ferguson Waterworks – $1,248.36; and Rutchasky Enterprises – $880.00.  Operations:  Lake Country Power – $786.53, $175.75, $50.47, $45.10 $46.00, & $51.00; Anderson Outfitters – $4.39; Randy Clemmer – $350.00; Ferguson Waterworks – $93.90; L&M – $24.96; Pace Analytical – $743.00; Robert J. Scott, Jr. – $1,245.90; Rutchasky Enterprises – $1,897.50; and Udovich Electric – $2,933.24.  August bills:  Admin:  Costin Group – $1,250.00; Fryberger, Buchanan – $302.40; and Lutefisk Tech. – $199.80.  Annexation Fund:  Cook News-Herald – $136.00 and Fryberger, Buchanan – $1,339.20.  Legacy III Fund:  Minnesota Pump Works – $2,629.73; Orton Construction – $750.00; Quality Flow – $6,940.00; Rutchasky Enterprises – $17,070.00, $1,425.00 & $1,490.00; and St. Louis County – $520.00.  Operations:  Lake Country Power – $801.46, $397.47, $45.39, $45.10, $46.00 and $51.00; Randy Clemmer – $150.00; Gopher State One Call – $5.40; Northwoods True Value – $484.60; Pace Analytical – $768.00; Pelican Bay – $667.77; Robert J. Scott, Jr. – $4,443.49; and USIC – $60.00.   All voted in favor and the motion carried. 

Funding Balances:  A Change Order will be made to the Legacy III Grant funds to include plant upgrades as allowable expenses. 


  • User Rate Discussion:  The District will be taking a hard look at the rate structure this fall.  Information from other sewer districts is being compiled to assist the Board in a possible rate structure change. 
  • Bonner Variance: A variance request letter for 2020 was received from Joe Bonner; the Board tabled the request again.
  • Levy Discussion:  The levy will be voted on at the September meeting for certification to St. Louis County by September 15th.   
  • CWP Loan:  A motion was made by R. Scott, supported by M. Anderson, to adopt Resolution #2020-05 Relating to the Minnesota Pollution Control Agency Clean Water Partnership; Authorizing the Crane Lake Water and Sanitary District to Borrow Money from the Minnesota Pollution Control Agency and to Lend Money to Eligible Participants and Eligible Lenders to Fund Projects for the Control and Abatement of Water Pollution; and to approve signature of the CLWSD General Obligation Note (MPCA) for $1,110,500.00.  All voted in favor and the motion carried. 

Joint Powers Board

  • VNP Comprehensive Plan: The Board met at Ash River. The Board continues to work on the update of the Comprehensive Plan.
  • Kicker Blvd. Annex:  Letter notices advising of the 9/2/20 4PM hearing for the proposed annexation of Kicker Blvd.  will be sent to all property owners within the CLWSD and property owners in the proposed annexation area this week.  A second letter advising of same will be mailed about one week later along with a list of anticipated questions and answers regarding the annexation.  Information for meeting participation via Zoom will be included.  The hearing will be posted and published as required. 
  • State and Federal Grant Funding:  There was nothing new to report.

CLWSD Meeting Minutes – August 5, 2020

S.E.H. Engineering  

  • District Update:  Jason Chopp emailed an update for the Board as follows:  Jason met with Rob Scott in July to review future service areas in the sewer district for the VNP Comprehensive Plan Update.  WWTP Evaluation:  1.  Currently working on the draft memorandum of the plant evaluation and anticipate sending to Rob Jr. the week of August 10.  The schedule is to finalize the evaluation memorandum with recommendations and anticipated construction cost in late Sept.  2.  Have correspondence with the MPCA regarding adding flow equalization and potential rehabilitation of the sand filters.  The MPCA will require an NPDES permit modification for either of these activities.  The review and approval process of any design documents would take several months since a permit modification would be required.  The MPCA informed us that if any rehabilitation work is performed on the sand filters, a water balance test must be conducted to verify the filter liner is not leaking.  If leaks are identified, the entire liner would need replacing. 

O & M. (Decentralized)

  • Management Program Update:  Deena Congdon was present to provide a report on work being performed in the Decentralized area.  An ISTS will soon be installed at the Cerkvenik property; repairs will be made at the McVeety property; the deHaas tank is being abandoned, the wash out at the Bergman property will be repaired and new drain tile will be installed.  Kline/Moore is looking for a plumber to connect the sewer.  Richter has had no problems this year and is continuing to monitor his system.  There have been no other concerns reported. 
  • Cowden ISTS and Land Acquisition Request:  The process continues with documents to be signed by the MMB for their approval prior to the sale. 
  • Peat Systems vs. Mound Systems:  There was no new information.

 O & M Update (Centralized)

  • Operations Report:  Rob Scott Jr. provided the following report for July:  The MPCA effluent limits were met, except phosphorus where we were slightly over the limit.  The planned upgrades to the plant will solve this issue.  The upgrades will probably take place next spring due to the MPCA permitting process.  The plant is still seeing a high volume of influent because of a high volume of business in the District.  Over the 4th of July weekend, we saw the highest volume the plant has ever seen since its inception.  A new road was put in for the property to the north of the plant, which also created an access to the north side of the sand filter for future upgrades.  We’ve been busy pumping and hauling sludge to Grand Rapids to keep up with the high influent volume.  Rob picked up our rebuilt pump for the effluent and purchased a new effluent pump for backup.  Plant operations are busy, but good.
  • M. Anderson reported that pumping will continue at VHB and more transports will be made to Grand Rapids.  The walls inside the tanks in the plant will be pressure washed.  There was discussion of a container for pump storage.

PUBLIC COMMENTS (5 Minute Limit):  There were none.

The meeting was adjourned at 7:20PM

Jo Ann Pohlman, Clerk

NEXT MEETING:          Annexation Hearing – September 2, 2020 – 4PM – Fellowship Hall

Board of Manager’s Meeting – September 2, 2020 – Immediately Following

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.

Crane Lake Water & Sanitary District
P.O. Box 306 · Crane Lake, Minnesota 55725
© 2001 CLWSD