CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
Wednesday, September 2, 2020 – 5:45 P.M.
Members present: Mark Anderson, Bruce Beste, Bonnie Caughey,
and Rob Scott.
Also present: Mia Thibodeau of Fryberger, Buchanan; ESA
Rep. John Connaker; and Clerk/Treasurer Jo Ann Pohlman.
The meeting was called to order by Chairman Rob
Scott at 5:45PM.
Thank you to Board Manager Bonnie Caughey for all her work on the Kicker
Blvd. annexation and for putting the program together.
Minutes: A motion was made by M. Anderson, supported
by B. Caughey, to approve the minutes of the 8/5/20 Regular Meeting. All voted in favor and the motion carried.
The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by R.
Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Report: Clerk/Treasurer J. Pohlman presented
the July 2020 Financial Statements to the Board. August 2020 payroll: Admin – $1,797.79, Operating – $6,202.08 plus
Payroll Taxes – PERA – $885.85 and Federal Deposit – $2,218.86. A motion was made by B. Beste, supported by R.
Scott, to approve the Treasurer’s Report as presented and the payment of bills as
follows: Admin: Costing Group – $1,250.00; Glorvigen –
$332.50; and Lutefisk Tech. – $16.95. Annexation Fund: Cook News-Herald –
$335.00; Fryberger, Buchanan – $669.60; and Quill – $59.00. Operations:
Lake Country Power – $871.32, $226.71, $45.53, $45.10 $46.00, & $52.00;
Anderson Outfitters – $16.19; Handberg’s Marina – $139.58; Pace Analytical – $576.00;
Robert J. Scott, Jr. – $1,943.50; and Rutchasky Enterprises – $1,650.00. All
voted in favor and the motion carried.
Balances: A Report of current funding
balances was presented to the Board.
- User Rate Discussion: The District will be taking a hard look
at the rate structure this fall. Information
from other sewer districts is being compiled to assist the Board in a possible
rate structure change.
- Bonner Variance: A variance request letter for
2020 was received from Joe Bonner.
A motion was made by B. Caughey, supported by M. Anderson, that Joe
Bonner would have a final five-year variance before hooking up to the
system. There was discussion, Mark
removed support and the motion died.
A motion was made by R. Scott, supported by B. Beste, to extend Joe
Bonner’s variance for the next 3 years, 2020 – 2022 with hook-up being
required in 2023 with billing beginning January 1st of that
year; the $7,500 connection fee is required at that time, or the District’s
loan program could be used. All
voted in favor and the motion carried. A letter will be written to Mr. Bonner.
- Levy Discussion: The District needs more time to work on
the levy and has been granted an extension by the County to submit the
levy on October 8th after the October 7th meeting
- Legacy III Change Order: A motion was made by M. Anderson,
supported by B. Beste, to approve the Change Order moving $200,000 from
ISTS’s to Plant Upgrades and to include the next Legacy Grant making the
new total of the Grant $575,000 ($25,000 removed for Covid-19 reasons)
plus $143,750 match. All voted in favor and the motion carried.
Joint Powers Board
- VNP Comprehensive Plan:
The Board met at Crane Lake. Each
area is submitting input for the update of the Comprehensive Plan. Crane Lake has submitted their
input. Ash River is entering into a
- Kicker Blvd. Annex: Based on input from the Annexation
Hearing prior to this meeting, the Board will table the resolution
recommending the annexation until the JPB has time to review.
- State and Federal
Grant Funding: The District is in
line for potentially $600,000 more in grant funding.
- District Update:
There was no report sent to the Board. S.E.H. is working on permitting for
Meeting Minutes – September 2, 2020
O & M. (Decentralized)
- Management Program Update: Deena
Congdon was not present to report.
Cerkvenik’s ISTS has been installed. Doug Anderson’s project has been awarded
to Rutchasky Enterprises and will begin soon. Repairs are being done where needed. Yearly inspections are being done by
- Cowden ISTS and Land Acquisition Request: A motion was made by R. Scott, supported
by B. Caughey, to approve signature of the purchase agreement for $7,500
and Easement following title company procedure and signature of any other
documents related to the land purchase. All voted in favor and the motion
- Peat Systems vs. Mound Systems: There was no new information.
O & M Update (Centralized)
- A motion was made by
R. Scott, supported by B. Beste, to prepare an Agreement between the District
and the Cowdens to provide a user/maintenance agreement for the plant
road. All voted in favor and the
- A motion was made by
R. Scott, supported by B. Beste, that the Cowden’s pay $5,000 towards the
upgrades made to the plant road to approach their property. All voted in favor and the motion
- Operations Report: Rob
Scott Jr. provided the following report
for August: The MPCA effluent
limits were met. The influent flow
amounts to the plant are still high, but the plant is operating well and
is able to handle the demand. We
are making lots of trips to Grand Rapids to keep up with the sludge
levels. I have been in contact with
S.E.H. to discuss and review the plant modifications that we hope to start
implementing next spring. Next week
we plan on replacing the old effluent pump with a new one. This will enable us to rebuild the old
one to be used as a backup.
- M. Anderson reported
that pumping will continue at VHB and more transports will be made to
Grand Rapids. The walls inside the
tanks in the plant will be pressure washed this fall. Things are going well with no new
- A back-up plan for customer
emergencies needs to be put in place for when Ron Rutchasky is not
available. M. Anderson will look
PUBLIC COMMENTS (5 Minute Limit): There were none.
meeting was adjourned at 6:45PM
Jo Ann Pohlman, Clerk
NEXT MEETING: Board
of Manager’s Meeting – October 7, 2020 – 6:00PM, Fellowship Hall
draft of the CLWSD minutes has been posted solely for preliminary informational
purposes. Minutes are unofficial and subject
to change until they have been approved by the CLWSD Board of Managers.