CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Crane Lake Chapel Fellowship Hall

Wednesday, September 7, 2022 – 1:00 P.M.

Members present: Bonnie Caughey, Darrell Scott, and Rob Scott. Deena Congdon attended via telephone facetime.

Members absent:  Mark Anderson.

Also present: Clerk/Treasurer Jo Ann Pohlman

The meeting was called to order by Rob Scott at 1:00PM.

Minutes: A motion was made by B. Caughey, supported by R. Scott, to approve the minutes of the 8/3/22 Regular Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by B. Caughey, supported by D. Congdon, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman presented the July 2022 Financial Statements to the Board.  August 2022 payroll: Admin – $1,877.00, Operating – $8,844.50.  Payroll Taxes: PERA – $1,617.70, Federal Deposit – $2,806.88. A motion was made by R. Scott, supported by B. Caughey, to approve the Treasurer’s Report as presented and the payment of bills as follows:  Admin Fund – $3,492.95; Legacy IV Fund – $57,800.00; and Operating Fund – $19,1153.56.  All voted in favor and the motion carried.

• Funding Balances:  A Report of current Legacy grant funding balances was presented to the Board.
• IRRR Grant.  A motion was made by B. Caughey, supported by D. Scott, to adopt Resolution No. 2022-01 Authorizing the Crane Lake Water & Sanitary District to apply for and accept funds from the IRRR in the amount of $200,000 for the Waste Water Treatment Plant update.  All voted in favor and the motion carried.

Administration

• Ordinance & Procedure Review:  The District will review their Ordinances and Procedures over the next few months.
• Levy:  A motion was made by R. Scott, supported by Bonnie Caughey, to set the 2022 levy, payable in 2023 at $70,000.00.  The Board felt a need to increase the levy because of increasing expenses and because the levy had been increased minimally during the past COVID years.
• Berling Variance:  The District received a variance application for the Berling property that did not include any changes to the CLWSD collection system.  A motion was made by R. Scott, supported by D. Congdon, to respond to St. Louis County that the proposal may be issued as proposed.  All voted in favor and the motion carried.

Joint Powers Board

• VNP Comprehensive Plan:  R. Scott did not attend the August meeting. 
• State and Federal Grant Funding:  There was nothing new to report.

S.E.H. Engineering Update  

• District Updates: 

Plant Upgrade: Jason Chopp, S.E.H. provided the following report:  The General Contactor (Rachel Contracting) has been sending shop drawing submittals to SEH for review and comment.  The construction scheduled provided by Rachel Contracting indicates that they will be mobilizing to the project site to start construction the end of September or first week of October.  They are planning on doing as much earthwork and piping as possible this fall and then resume construction next summer. The first construction progress meeting is tentatively scheduled for Friday, October 6^th.

O & M. (Decentralized)

• Management Program Update:  A report of current ISTS activity was presented to the Board.  St. Louis County required yearly inspections are being performed by Orton Construction.  A variance request was received from Emily and Michael Schwanke for an additional ISTS at their property to accommodate four yurts.  More discussion is needed.  The subject was tabled until the October meeting.  A request for an ISTS installation outside of the District near Namakan Lake was made by Deena Congdon.  A motion was made by R. Scott, supported by D. Scott, to approve the installation outside of the District boundaries.  R. Scott, D. Scott, and B. Caughey voted in favor; D. Congdon abstained and the motion carried. 
• Rate Study:  B. Caughey continues to work on the project.

CLWSD Meeting Minutes – September 7, 2022

O & M Update (Centralized)

• Operations Report:  Rob Scott Jr. provided the following report:  We met all the MPCA effluent limits for the month of July.  The influent flow volume to the plant is noticeably less than it was this time last year. The plant is operating well. Rachel Contracting is planning to mobilize on site the end of this month to begin work on the construction project for the plant. Keep in mind they will not complete their work this year due to supply issues, but they should have everything in place and in operation by next summer. 

• D. Tufte RV Site/Twp. RV Site:  There was nothing new to report.
• Job Descriptions:  A job description for the maintenance workers was provided by Rob Scott, Jr. with additions made by M. Anderson.  The maintenance workers will be asked for their input.

Public Comment:  There was none.

The meeting was adjourned at 1:35PM

Jo Ann Pohlman, Clerk

NEXT MEETING:   Board of Manager’s Meeting – October 5, 2022, 1:00PM, Fellowship Hall

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.