CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ SPECIAL MEETING

September 15, 2015 – 9:00 A.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

The meeting was called to order by Chairman Rob Scott at 9:12A.M.

Members present:  Managers Bruce Beste, Bill Congdon & Rob Scott

Members absent: Mark Anderson and Darrell Scott

Also present: Steve Overom of Maki & Overom, Clerk/Treasurer Jo Ann Pohlman and one member of the community.

Chairman Rob Scott explained the order of business.  Mia Thibodeau of Fryberger Law Firm would attend the meeting via telephone.  The group would review the Draft Management Agreement Form first, and then Randy Jenniges of S.E.H. would be called to discuss Change Order #3 of the Handberg Road Extension.

BUSINESS:

Review Draft Management Agreement Form:  Those present, along with Mia Thibodeau on speaker phone, reviewed the ISTS Management Program Discussion Outline line by line.  General Program Parameters, Application, Terms of the Agreement, Process and Assignment of Risk were discussed and changes were made.

The Application for ISTS Managed Systems was reviewed.

The ISTS Management Program Procedures were discussed with additions and changes being made.

Steve Overom and Mia Thibodeau will make changes to the documents to be presented to the Board prior to the October Board of Managers’ Meeting.

Handberg Road Project Change Order #3:  Randy Jenniges of S.E.H. joined the meeting via telephone.  He explained that he had contacted the contractor on Thursday who was unable to get all the necessary numbers together from the suppliers to complete the change order.

The group discussed the costs to add the Mark Anderson and Tufte properties to the system and a possible RV dump site at Anderson Outfitters.  Discussion of the Handberg’s Marine service, Shirley Sanborn service and the houseboat service was included.  Randy projected a November 1 completion date for the Handberg Road Extension Project.

A motion was made by B. Beste, supported by B. Congdon, to approve the signature of the Handberg Road Extension Change Order #3 after the numbers are provided by S.E.H. and Randy Jenniges agrees that the numbers are reasonable.  All voted in favor and the motion carried.

Easements then would be made for the affected properties.

The group requested that Randy provide expense information of the addition of the Mark Anderson, Paul Tufte, RV dump station and the Butch Eggen property to the collection system.

Randy thought the contractor would return to work on the Handberg Road Extension by next week.  Restoration and cleanup was discussed.

The meeting was adjourned at 11:45AM

Jo Ann Pohlman, Clerk

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.