CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
September 7, 2016 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:35P.M.
Members present: Managers Mark Anderson, Bruce Beste, and Rob Scott
Members absent: Bill Congdon and Darrell Scott
Also present: Engineer Randy Jenniges of S.E.H., Jim & Kim Orton of Orton Construction, Nichole Rutchasky of Rutchasky Enterprises, Clerk/Treasurer Jo Ann Pohlman, and 4 members of the community.
OPENING COMMENTS: Chairman Rob Scott informed those present that Sewer Operator Terry Jackson’s mother was ill and that thoughts and prayers were with Terry and Anne Jackson.
Minutes: A motion was made by M. Anderson, supported by B. Beste, to approve the minutes of the 8/3/16 Board of Managers’ Meeting and the 8/3/16 Public Meeting. All voted in favor and the motion carried.
The correspondence list was reviewed by the Board. A motion was made by B. Beste, supported by M. Anderson, that the correspondence be placed on file and acted upon as required. R. Scott explained the Board’s correspondence procedure – All correspondence is on file, and all correspondence is reviewed for any required Board action. All voted in favor and the motion carried.
Treasurer/Accountant Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. The July 2016 Financial Statements were presented to the Board. August 2016 payroll: Admin – $1,383.64; Operating – $3,672.91. Bills for payment are: Administrative: Costin Group – $1,021.60; Glorvigen – $280.00; and Lutefisk – $16.95. ESA IRRRB Fund: Fryberger, Buchanan – $479.23; and Orton Construction – $8,550.00. ESA Legacy Fund: Fryberger, Buchanan – $649.90; Maki & Overom – $511.50; and Rutchasky Enterprises – $22,206.00. Plant Operations: Lake Country Power – $602.35, $148.52; $61.32; $45.10; $46.00; & $50.00; Anderson Canoe Outfitters – $68.15; Citi-Lites – $217.00; Randy Clemmer – $100.00; Gopher State One Call – $13.50; Grand Rapids Public Utilities – $327.15; Pace Analytical – $485.00; St. Louis County – $607.00; Sunrise Construction – $150.00; Viita’s – $1,080.00; and Terry’s Operational Services – $1,343.20. Additional Legacy Fund invoices presented at the meeting: Orton Construction – $2,340.00. A motion was made by B. Beste, supported by R. Scott, to approve the Treasurer’s report as presented and the payment of bills. All voted in favor and the motion carried. A motion was made by R. Scott, supported by B. Beste, to include payment of invoices related to the Management Program as well as O & M discretionary invoices with a cap of $20,000 as needed and to be included on the list of Bills to be Paid for approval at the next Board of Managers’ Meeting. All voted in favor and the motion carried.
Fund Transfers: No transfers were approved.
- Ordinance (ISTS Management): A clean copy of the revised Ordinance for signature was provided by Fryberger, Buchanan.
- Advisory Representative Update: John Connaker stated that Bud Schneider of East Bay requested that a Board member attend one of their meetings to fill them in on District activity related to East Bay.
- Levy: A motion was made by M. Anderson, supported by R. Scott, to set the 2017 levy at $40,000.00; a reduction of $15,000 from the previous year. All voted in favor and the motion carried. The Board noted that the levy has been decreased by half since the 2013 levy of $80,000.00.
- VNP Comprehensive Plan: R. Scott reported that the last JPB meeting was in August at Ash River. There was only a presentation given by S.E.H. on the proposed sewer district at Ash River. The presentation was well received and plenty of questions by the attendees. The next JPB meeting is scheduled for September 21st at Cook.
- Kicker Boulevard Annex: Mark St. Lawrence of St. Louis County is taking the lead on this endeavor. East Bay was annexed in 1988-1989; this process took about 3 years through the MPCA. The process is now done through the legislature, which could add another year before completion.
- State and Federal Grant Funding: Funding was approved a couple of years ago of which Crane Lake will receive $60,000.
CLWSD Meeting Minutes – September 7, 2016
ESA Expansion & ISTS Management Project
- Engineering Update (S.E.H.): Randy Jenniges reviewed the S.E.H. report and presented items for Board attention: A motion was made by B. Beste, supported by M. Anderson, to sign the MMB Certification form related to easements and rights-of-way as State bond-financed property. All voted in favor and the motion carried. A motion was made by B. Beste, supported by R. Scott, to approve Application for Payment No. 1 ($34,460.00) and Change Order No. 1 (-$7,190.00) related to work performed by Rutchasky Enterprises for force main extension on Handberg Road to be presented to the PFA for reimbursement. All voted in favor and the motion carried. The Change Order and Invoice were previously approved and the Invoice has been paid; the action is to approve document format acceptable for PFA reimbursement. A motion was made by R. Scott, supported by M. Anderson, to approve signature and final payment of USA’s Pay Request No. 6 of $38,441.00 contingent upon final project walk through. All voted in favor and the motion carried.
- Quality Flow Invoice: An invoice for repairs to the gasket seal at the Handberg Road Lift Station in the amount of $1,715.00 was received by the District. Randy will find out if USA or the District will pay the invoice. The amount will be reimbursable.
- Funding: Randy clarified that the $60,000 the District will receive is from the Clean Water Legacy Funds and is to be used on centralized systems.
- Handberg Road CAR: Brian Fitzpatrick of the MPCA presented a list of questions related to the CAR. Randy is providing the answers. Jim Orton submitted a life cycle chart with an estimated cost by septic type for non-compliant systems. It was suggested that the District make an outreach to people offering the option to connect to the system.
O & M Update
- Operations Report: Terry Jackson’s emailed report stated that there is an improvement at the plant with the introduction of additional water to the collection system. The samples collected in August appear to be within the effluent limitations of the MPCA.
- Lance had to babysit the butterfly valve at the plant during the heavy rainfall last week. Adjusting the on-off floats in the effluent wet well should resolve this problem.
- M. Anderson reported that Kolstad-Olson returned to the plant to frack the well again and that he would know more about it on Thursday. The District is experiencing a shortage of water in the well.
- VHB has gone through two pumps at their houseboat grinder station. The District will consider a larger tank at that location.
- The District is considering a generator for the lift station for power outages. There is the possibility that the expense would be covered by grant money. M. Anderson will get quotes for generators.
PUBLIC COMMENTS (5 Minute Limit): Joanne Nachtsheim provided the comment that the USA crew was very helpful in eliminating ditch problems near their property during the construction process. She also mentioned that it was not clear on the CAR report of their property compliance.
The meeting was adjourned at 8:50PM
Jo Ann Pohlman, Clerk
NEXT MEETING: BOARD OF MANAGERS’ MEETING – OCTOBER 5, 2016 – 7:30PM, FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.