CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Crane Lake Visitor Center

Wednesday, August 5, 2026 – 1:00 PM

The meeting was called to order at 1:11PM

Members present: Bonnie Caughey, Deena Congdon, and Rob Scott. Also present: Maintenance Worker Jeff Truebenbach and Clerk/Treasurer Jo Ann Pohlman.

Members absent:  Mark Anderson and Darrell Scott.

Minutes: A motion was made by B. Caughey, supported by D. Congdon, to approve the minutes of the 7/1/26 Regular Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by B. Caughey, supported by R. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman presented the June 2026 Financial Statements, which were Previous Year Comparisons and were reviewed with Jennifer of Glorvigen, to the Board. July 2026 payroll:  Admin – $2,558.15 & Operating – $13,103.50.  Payroll Taxes:  PERA – $2,059.32, Fed Dep. – $3,142.20, MN Dep. – $561.00 & MN Paid Leave – $220.23. May Tax Apportionment was received:  Levy-$39,866.60, Taconite Relief – $692.48, Other – $39.12, and Special Assessment – $8,169.25.  A motion was made by D. Congdon, supported by B. Caughey, to accept the Treasurer’s Report as presented and to approve the bills as follows:  Admin Fund – $12,948.45, Legacy VI Funds – $121.25, and Operating Fund – $24,622.16 + Harlowe Invoice for $201.33. All voted in favor and the motion carried.

Grant & Loan Balances:  The Board reviewed the balances.

Administration

• Ordinance 3 review:  The Board continues the Ordinance 3 review for updating.
• WWTP Annual Road Maintenance Billing:  The Board discussed.  A motion was made by R. Scott, supported by B. Caughey, that the rate of $80 per month for the Waste Water Treatment Plant annual road maintenance billed to the property owners using the road would remain the same for the present.  Adjustments would be made, if necessary.  All voted in favor and the motion carried.
• Notary Renewal:  A motion was made by D. Congdon, supported by B. Caughey, to renew the Clerk’s notary commission.  All voted in favor and the motion carried.

Joint Powers Board

• State and Federal Grant Funding:  R. Scott updated the Board on the JPB activities. The District continues with the IRRRB application process for WWTP improvements – the funds for $200,000 have been approved, but the IRRRB application process needs to be completed before work can begin.

S.E.H. Engineering Update 

• Plant Improvement Project:  The project is on hold until the IRRR funding process is completed.  S.E.H. presented the District with a proposal for the WWTP evaluation.  The agreement for the proposal is under review.

O & M. Update (Decentralized)

• Jeff Truebenbach Report: Things have also been working good. Building is nearly complete. Waiting on a couple pieces. The poopy plant park is looking pretty good. The ISTS that was incorrectly placed on the Stein property is being remedied.  Upon completion a letter will be sent to Mary Stein.  Washout issues at the Aune property are being resolved.
• Management Program Update:  A report was provided to the Board.
• Yearly O&M Review (District):  There was no report
• Yearly O&M Review (SLC-Orton): Jim Orton has received the SLC list of ISTS’s for review.
• Maintenance Facility:  Work is nearly complete.
• Partridge ISTS:  Installation of a heat tape and heat block is in process. There was no report.

CLWSD Meeting Minutes – August 5, 2026

O & M Update (Centralized)

• Jeff Truebenbach Report: running 30-35000 per day everything has been running smoothly. Only issue is the generator transfer switch. Hopefully we have a price for that today.
• Operations Report:  We met all the MPCA effluent limits for the month of June.  The plant is operating well. The influent volume recorded over the 4^th of July weekend was the usual surge in volume.  There were a lot of people in town.  But the plant was able to handle the volume. The site around the plant is getting nicely graded due to the placement of new crushed rock on all the drive lanes. We lost power for a few hours on Sunday July 12^th. Jeff mobilized the generator to the lift station, after a little tire repair, they got the pumps going there. The generator at the plant lit off nicely and the plant was back in action. Jeff is doing some maintenance on the mobile generator.
• Maintenance Vehicle:  There was no discussion.
• Pumper Truck:  There was no discussion.

• Summer Operations:  Completed.
• St. Louis County Snowplow Application:  A motion was made by D. Congdon, supported by R. Scott, to complete the SLC snowplow application for the 2026/27 season.  The fee is $920.40.  All voted in favor and the motion carried.  Jeff Truebenbach will continue his plowing responsibilities around the plant and where ever needed.

Public Comments: There were none.

The meeting was adjourned at 1:55PM

Jo Ann Pohlman, Clerk/Treasurer

NEXT MEETING:   Board of Manager’s Meeting – September 2, 2026 – 1:00PM, Visitor Center

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.