CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS’ REGULAR MEETING

Crane Lake Visitor Center

Wednesday, September 2, 2026 – 1:00 PM

The meeting was called to order at 1:05PM

Members present: Mark Anderson, Bonnie Caughey, Deena Congdon, and Rob Scott. Also present: Clerk/Treasurer Jo Ann Pohlman.

Members absent:  Manager Darrell Scott & Maintenance Worker Jeff Truebenbach.

Minutes: A motion was made by D. Congdon, supported by R. Scott, to approve the minutes of the 8/5/26 Regular Meeting.  All voted in favor and the motion carried.

Correspondence:  The correspondence list was reviewed by the Board.  A motion was made by M. Anderson, supported by B. Caughey, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.

Treasurer’s Report:  Clerk/Treasurer J. Pohlman presented the July 2026 Financial Statements to the Board. August 2026 payroll:  Admin – $2,923.00 & Operating – $12,004.00.  Payroll Taxes:  PERA – $2,200.33, Fed Dep. – $3,403.22, & MN Dep. – $612.00.  A motion was made by B. Caughey, supported by M. Anderson, to accept the Treasurer’s Report as presented and to approve the bills as follows:  Admin Fund – $3,511.49, Legacy VI Funds – $12,659.29, and Operating Fund – $37,844.79. All voted in favor and the motion carried.

Grant & Loan Balances:  The Board reviewed the balances.   The $200,000.00 IRRRB Grant for Waste Water Treatment Plant updates will be signed tomorrow, when the work may begin.

Administration

• Ordinance 3 Review:  The Board continues the Ordinance 3 review for updating. Work is on hold for the summer.
• ISTS Payment Procedure and Release:  A motion was made by R. Scott, supported by M. Anderson, that all ISTS project funds – Application Fee, Connection Fee and any fees above the $40,000 threshold – shall be held until project conclusion.  All voted in favor and the motion carried.   The Board also agreed that a release form should be signed by the customer and operation/winterization instructions should be given to the customer upon project completion.
• Levy:  The Board reviewed and discussed the information provided to determine the 2027 levy.  A motion was made by D. Congdon, supported by R. Scott, to set the proposed 2026, payable 2027, levy at $95,000.00.  All voted in favor and the motion carried.  The levy will be reviewed in December, where it may be increased or decreased.

Joint Powers Board

• State and Federal Grant Funding:  R. Scott updated the Board on the JPB activities. The September JPB meeting will be held on September 30, 2026 at 10a.m. at the Crane Lake Visitor Center.

S.E.H. Engineering Update 

• Plant Improvement Project:  The project has been on hold while the IRRR funding process was being completed.  The project can now begin.

O & M. Update (Decentralized)

• Jeff Truebenbach Report: Mary Stein is happy with the neighbors septic. She was going to send an email saying that. She was asking for some compensation for trees taken down on her property and whatever… I told her I’d cut up her pile of trees from her septic. She agreed to that.
• Management Program Update:  A report was provided to the Board.
• Yearly O&M Review (District):  There was no report
• Yearly O&M Review (SLC-Orton): Jim Orton is in the process of completing the SLC list of ISTS reviews.
• Maintenance Facility:  Work is nearly complete.
• Partridge ISTS:  Installation of a heat tape and heat block is in process. There was no report.
• Weston ISTS:  M. Anderson reported that the project is on hold.
• Tufte Repair:  M. Anderson had no knowledge and would follow up with J. Truebenbach.

CLWSD Meeting Minutes – September 2, 2026

O & M Update (Centralized)

• Jeff Truebenbach Report: Still running at 25-30000 gallons per day everything is running pretty smooth. Some maintenance is being performed on the sand filter. Maintenance area is set to be insulated probably Wednesday or Thursday rock has all been spread. I still have a pile to fix any spots in the spring.
• Operations Report:  Rob Scott, Jr. provided the following:  We met all the MPCA effluent limits for the month of July.  The plant is operating well. The influent volume recorded for the month of August was noticeably higher in volume than the previous years.  But the plant was able to handle the higher volume.
• Maintenance Vehicle:  There was no discussion.
• Pumper Truck:  There was no discussion.

• Summer/Winter Operations:  There was no discussion.
• J. Truebenbach suggested that the generator should be located near the lift station in the summer months to speed up the connection process when needed.  The Board agreed.
• D. Condon advised the Board that Voyagaire is considering a mini-home park on their property near their parking lot and requested approximate costs to connect to the mainline.

Public Comments: There were none.

The meeting was adjourned at 2:00PM

Jo Ann Pohlman, Clerk/Treasurer

NEXT MEETING:   Board of Manager’s Meeting – October 7, 2026 – 1:00PM, Visitor Center

This draft of the CLWSD minutes has been posted solely for preliminary informational purposes.  Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.