CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
April 20, 2005 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Michael White at 7:30 P.M.
Members present: Managers Darrell Scott, Rob Scott, and Michael White.
Members absent: Bud Bystrom and Deena Congdon.
Also present: Jim Pucel of RLK-Kuusisto, Mike Appelwick and Jim Pohlman of NTS, Clerk Jo Ann Pohlman, and a reporter from the Voyageur Sentinel. There were no members of the community present.
A motion was made by D. Scott, supported by R. Scott, to approve the minutes of the Regular Meeting of April 6, 2005. Motion carried.
The correspondence was presented to the Board. A motion was made by R. Scott, supported by D. Scott, that the correspondence be placed on file and acted upon as required. Motion carried.
M. White presented the invoices on hand for payment approval. A motion was made by M. White, supported by R. Scott, to approve the following invoices for payment: Administrative: Frontier – $57.67 and M.J. White – $85.80. Plant Operations: Frontier – $43.12 and 93.12; NTS – $2,520.00 and $4,617.75. Motion carried.
RLK-Kuusisto Project Status Report
- Corrective Actions/Collection System: Letters were sent to Wagner regarding the pump station and guide rail failures. Wagner is investigating. It is possible the stators and guide rail failures could be related to frozen lines. All winterized pump stations were tested. The test runs indicated blockage in the North line, which was determined to be a frozen main line at air release structure #6. An insulation process is being researched for the air release structures.
- Alan McKie’s pump station and service line are completed.
- The Stuart McKie service line insulation is completed.
- Recording of Plat: RLK’s land surveyor will have the plat to Cope & Peterson next week.
- MPCA Project Priority List: RLK’s ESA plan is near completion. The revised Capacity Allocation Plan is needed for comparison. The MPCA deadline is May 6th.
- Warranty Definition: The Collection System warranty expires on July 1, 2005. There is a 5-year warranty on the pumps and basins. The supplier is responsible for pump failure repair only; not removal, shipment, or replacement. The supplier is totally responsible for basin failure. M. White requested that RLK and NTS review the current expenditures for corrective work to determine the scope of District fiscal responsibility.
- Hilltop Road: Hilltop Road has been restored, class 5 gravel has been applied, and it is ready for blacktopping.
- Voyagaire Road: Wagner is working on acquiring stone for Voyagaire with completion in the near future.
- Wells: Wagner is currently coordinating with the well drillers for work to be done at all three wells.
NTS Project Status Report
- Mike Appelwick reported time was spent with RLK discussing the frozen lines resulting in the testing of the winterized stations. The testing went well and NTS will send a letter to property owners with winterized stations indicating that their pump stations were tested and are operable.
- All plant reports are good. NTS plans to rest the two zones currently in use and move to two others with additional zones being added as needed.
- Monitoring Equipment Status: A dissolved oxygen monitoring system to monitor and store dissolved oxygen effluent data as required by the MPCA has been ordered, as well as a filter for volumetric flow measurement at the main lift station. The laptop may not be needed. Crane Lake Sign: The CLVTB wants to move the sign at the Voyageur Statue to the corner of the Crane Lake and Handberg Roads by the lift station. NTS and RLK have acquired enough information to create a map with sign placement suggestions to be sent to the County for their placement decision, as the sign would be in the right-of-way.
- The Board recommended that all pump stations be inspected. RLK requested that the pump stations on the north end of the line be verified as working.
Continuous Operation Plan
- The KECO pump trailer tank system has been ordered with a six-week delivery time. Arrangements are being made for interim emergency backup.
- Capacity Allocation Plan: The Plan presented by RLK last week has been reviewed and revised. A motion was made by R. Scott, supported by D. Scott, to approve the Capacity Allocation Plan as revised. Motion carried. A copy of the Plan will be sent to the MPCA along with the revised ESA Plan for the Project Priority List.
- Management District: M. White met with Gary Cerkvenik of the Costin Group to discuss the concept of a Management District. Mr. Cerkvenik will meet with the MPCA to determine what steps would need to be taken to form such a district.
Budget Summary/Forecast & Special Meeting
- A Special Meeting has been scheduled for April 27, 2005 at 7:30PM at the Fellowship Hall with Scott Harder to discuss available funds and how those funds will be best utilized.
- M. White requested that RLK have the Forecast to the Board prior to that meeting.
M. White spoke to Minnesota Rural Water regarding schooling for the Board of Managers. Possible dates for the session are being considered.
PUBLIC COMMENT – None
There being no other business the meeting was adjourned at 8:35PM
J. Pohlman, Clerk
NEXT MEETING: SPECIAL MEETING, APRIL 27, 2005, AT THE CRANE LAKE CHAPEL FELLOWSHIP HALL AT 7:30 P.M.