CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS SPECIAL MEETING
February 19, 2002 – 12:00PM
CRANE LAKE CHAPEL
Study Session: 9:00AM – 12:00PM
Ruth Hubbard, the Executive Director of Minnesota Rural Water Association, reviewed the advantages of the Board’s acceptance of an Interim Financing Loan from her association.
Ruth Hubbard assured the Board that the money was in the bank; waiting for the necessary Rural Development documents to be executed. The amount of the loan would be $390,000 and the interest fee would be 3.4% with a possible change in interest fee when the associations borrowing term changes in January of 2003.
There was much discussion on the advantages and disadvantages of obtaining the interim financing through MRWA or other sources. The suggestion was made to get a short-term loan from a local bank to pay bills until MRWA money became available. The municipal leasing program at Wells Fargo was also discussed.
The Easement Agreement was discussed. There will be two Exhibits included in the easement packet. “Exhibit A” will be a description of each property prepared by the attorney. “Exhibit B” will be a description of the pipe placement on each property prepared by the engineers. A phone call was placed to Alicia Cope of Cope & Peterson regarding the necessity of “Exhibit A”. The reason being to assure the Board that that property is indeed that particular individuals property and that it is permissible to do the work presented in “Exhibit B”.
It was noted that there would be people on vacant lots coming forward with requests for sewer service.
The placement of the access road and piping to accommodate future development and properties outside of the current service area was discussed.
The meeting was called to order by Chairman David Dill at 12:00PM.
Members present: Managers Jim Sanborn, Darrell Scott, Mike White, and David Dill. Members absent: Deena Congdon.
Also present: John Jamnick and Jim Pucel of RLK-Kuusisto Ltd., Ruth Hubbard of Minnesota Rural Water Association and one member of the community.
Resolution & Compliance Forms – MPFA
- Motion by J. Sanborn, supported by M. White to approve and submit the signed documents. Motioned passed unanimously.
Approval of Draft Easement and Letter to WSA Customers
- Motion by M. White, supported by D. Scott to accept the proposed packet; which includes the draft easement, a map, and letter; regarding the process and authorizing the engineer to represent the Board in getting the easement signed and using Clerk J. Pohlman and Attorney A. Cope as resource people. Motion passed unanimously.
M. White raised the following question: Who does the physical and electrical work of connection from the pump station (grinder) to the property owner’s structure. The answer was presented as the following motion: Motion by M. White, supported by J. Sanborn that the District will provide the property owner with the hardware for physical and electrical connection; the property owner will be responsible for the installation of the piping and electrical from their structure to the system. Motion passed unanimously.
Clerk J. Pohlman can no longer be considered a contract employee. The following motion was presented: Motion by D. Scott, supported by J. Sanborn for M. White and D. Dill to work out an arrangement with the Snowmobile Club for J. Pohlman to become an employee of the Snowmobile Club with the District reimbursing the Snowmobile Club for her expenses. Motion passed unanimously.
M. White received a request from Roger Clapp of Rural Development for a comparison between the 2001 Budget and the 2001 Expenses, which we do not have.
PUBLIC COMMENTS – None
There being no further business the meeting was adjourned at 12:30PM