CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
July 13, 2006 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:30P.M.
Members present: Managers Dave Adams, Bill Congdon, Harvey Parvi, Darrell Scott, and Rob Scott.
Members absent: None
Also present: John Jamnick of RLK-Kuusisto, J. Pohlman of NTS, Clerk/Treasurer Jo Ann Pohlman, reporters from the Cook News-Herald, and the Timberjay and 7 members of the community.
Opening Comments: Chairman Rob Scott welcomed David Adams to the Board.
A motion was made by B. Congdon, supported by D. Scott, to approve the minutes of the Regular Meeting of June 7, and the Special Meeting of June 27, 2006. All voted in favor and the motion carried.
The correspondence was presented to the Board. A motion was made by D. Scott, supported by B. Congdon, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Clerk/Treasurer J. Pohlman presented the Financial Statements for May 2006 as reviewed by the Glorvigen Accounting Firm pointing out that Accounts 113-Special Assessments Receivable, 114-Litigation Settlement, and 115-AR/RVS Summary are being reviewed and may change. The May 2006 Tax Apportionment, which includes special assessment revenue, was received in the amount of $15,529.11. The July financial statements will reflect that revenue. It was pointed out that there would be set-up expenses from Lutefisk Technologies for installation of the printer replacing the defective one. Invoices on Hand were presented for payment as follows: Administrative: Lutefisk Technologies – $283.88; V.T.S.I. – $3,207.37; Quill – $103.96; University of Minnesota – $715.06; RVS Software – $80.00; and Fryberger, et al – $500.00. Plant Operations: Lake Country Power – $34.97 & $351.93; eai Engineering American – $204.48; Hawkins – $296.53; NTS – $3,929.75; and Nelson-Collie Electric – $406.78. Project: RLK – $810.00. A motion was made by D. Scott, supported by B. Congdon to approve the Treasurer’s Report as presented and the payment of bills. All voted in favor and the motion carried.
- I.S.T.S. Grant: The I.S.T.S. Grant project was assigned to Dave Adams.
- Emergency Response Plan: R. Scott has completed review of the Plan and requested information from RLK on the transmittal procedure.
- Fellowship Hall Accessibility Transition Plan: D. Scott had nothing new to report.
- Accounting Procedures: B. Congdon suggested that the Board refer to the Crane Lake Visitor and Tourism Bureau Lodging Tax format as a model for bill payment collection. He will have the information by the next meeting.
Eastern Service Area
- Advisory Committee Report: H. Parvi reported that the Committee had met; he requested Board approval to send a survey letter with a stamped self-addressed envelope to Eastern Service Area property owners to gather information on existing ISTS’s. A motion was made by H. Parvi, supported by B. Congdon, to send the survey letter to the ESA property owners. All voted in favor and the motion carried. Nancy Parvi will become a member of the Advisory Committee to serve as Secretary. H. Parvi requested Board approval to invite Dave Gustafson of the U of M Extension Service, at the suggestion of Laurie Brown, to attend the July 20th Committee meeting, which will include a boat tour of the ESA. A motion was made by B. Congdon, supported by D. Adams to approve the attendance of two representatives (Laurie Brown & Dave Gustafson) from the U of M Extension Service at the July 20th Advisory Committee meeting. All voted in favor and the motion carried. It will be decided at the August Board meeting if Laurie Brown should attend the September Committee meeting.
CLWSD Meeting Minutes – July 13, 2006
RLK/NTS – Treatment Plant Update and Corrective Actions
· The Power panel & automatic transfer switch are installed, operating on manual mode.
· Control panel/PLC is to be shipped on 7/14/06; installation is scheduled for the week of 7/24/06.
· Work is completed on the motorized valves, sludge pumps/blower motors, and recirculation pumps.
· Power conditioning equipment installation is scheduled for the week of 7/24/06 and the air supply piping work is completed.
· Delivery of the additional heaters is scheduled for the week of 7/17/06; installation is scheduled for the week of 7/24/06.
· Delivery of the bypass valve is scheduled for the week of 7/17/06; installation including the wiring is scheduled for the week of 7/24/06.
· UPS installation is scheduled for the week of 7/24/06.
· The plant should be back in automatic operation by the end of July. Tests will be completed and overviewed by RLK.
RLK-Project Status Report
- Punch Lists: Some items remain including establishment of turf growth. A letter was received from Mike Seigley regarding settlement of his driveway; and a reminder of his survey pin issue. These issues will need to be addressed by Wagner before final payment.
- Wagner Close-Out: Information for the final close-out has been sent to Roger Clapp of Rural Development. No response has been received to date. Final payment and close-out will be tabled. A meeting will be planned for late August to review the project completion. John Jamnick, Rob Scott, Dave Adams and Jo Ann Pohlman will attend. Roger Clapp will be invited to attend.
- Capital Asset Plan – Capital assets and reasonable life cycles have been identified. Information should go to the accounting firm for capital asset replacement procedure.
- Engineer Services Amendment #5: No action was taken.
- Service Connection Procedure: J. Jamnick developed a draft application for sewer connection permit form for Board consideration. A motion was made by D. Adams, supported by H. Parvi to approve expenses for J. Jamnick, Mary Frances Skala, Scott Harder and two Board members to meet to establish a sewer connection permit for new connections and modifications to existing connections to be presented to the Board for approval within 60 days. All voted in favor and the motion carried.
- A motion was made by B. Congdon, supported by D. Adams to approve a temporary procedure for new connections/modifications as follows: The Board would communication with the applicant; the Board will then communicate with RLK for their approval; RLK will do the inspecting with the cost to the applicant not to exceed $500. All voted in favor and the motion carried.
- EDU Equivalency Value: J. Jamnick is reviewing the values assigned for commercial and residential users as currently outlined in Ordinance 3, Section 3. It is possible that some properties have changed by adding cabins, etc. and the ordinance needs to be updated to address these types of users.
- R. Scott stated that there are grant monies available for systems that provide treatment for phosphorous reduction. The systems constructed after July 1, 2006 are the number one priority to qualify for a full grant. Those constructed prior to that date qualify for partial reimbursement. Information for grant qualification must be to the MPCA by July 31, 2006. A motion was made by B. Congdon, supported by D. Scott to approve a grant request letter to the MPCA to be drafted by John Janmick and Rob Scott. All voted in favor and the motion carried.
NTS Status Report
- J. Pohlman reported that the plant was running well and all quality standards are being met. The discharge monitoring is well within specifications.
- Elevated IPS Pump Readings: RLK Engineering has been contacted to make the determination which IPS locations were affected. Field inspections are required. NTS will review with RLK Engineering.
- MPCA Required Operations & Maintenance Manual: The O&M manual is scheduled for completion and submittal to the MPCA this week.
- Preventive Maintenance: All scheduled preventive maintenance for June has been completed with the exception of the emergency power generator. Work will be completed in July.
CLWSD Meeting Minutes – July 13, 2006
EFG – Report
- Ordinance #3 Amendment: An execution copy of Ordinance #3 was received with the affective date of June 27, 2006. The new rates will apply to July usage billed in August.
- Eggen/Stahnke Special Assessment & Service Connection: A notification letter will be sent advising that the ISTS must be abandoned and the building must be connected to a grinder. Scott Harder’s advice will be requested.
Capacity Reservation Fees
· Communication was received from St. Louis County. St. Louis County does not require a guaranty from the CLWSD to hook-up to the system.
· A motion was made by B. Congdon, supported by D. Adams to approve holding Capacity Reservation Fees in abeyance until the plant is at 85% capacity. All voted in favor and the motion carried.
PUBLIC COMMENT (5 Minute Limit)
Feno Rainaldi asked John Jamnick to explain how the District was unique. He explained that many communities are established with strict zoning laws. A seasonal community is different in that respect. Feno also requested that handouts be made available to the public.
There being no other business the meeting was adjourned at 9:20PM
J. Pohlman, Clerk
NEXT MEETING: REGULAR MEETING, AUGUST 2, 2006, 7:30PM, CRANE LAKE CHAPEL FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.