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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS REGULAR MEETING

July 16, 2003 – 7:30 PM

GROOMER GARAGE

Study Session:  7:00 – 7:30PM

 

Jim Pucel reviewed the Project Status Report.  RLK had received more information on the grinder pumps, which was sent to M. White for review.  RLK met with Barnes Pumps prior to this meeting.  They hope to have a recommendation for the Board by the next meeting.  Both pump manufacturers being considered, Barnes and E-1, would plan to be on site for the installation of the first pump to ensure correct installation procedure.

 

The US Army Corps of Engineers has been contacted for additional funding for the project.  John Larson, of the USACE will be here to review the functional project with Jim Pucel on Friday, July 18 at noon.  M. White suggested that they discuss plans for the ESA also.

 

Jim Pucel said the open issue of a plant operator should be discussed in the near future.

 

Easement changes to date were reviewed.  The changes have created a savings of an estimated $19,500.

 

The Project Schedule for the coming week was discussed.  The Schedule will be posted at the Post Office.  Wagner Construction plans to begin pipe installation on the north end of the Project upon their return.  Jim Pucel told the Board and the community that Wagner Construction had stopped construction to complete work at another site and plans to return when there is less traffic in the Crane Lake area.

 

There was discussion about having hook-up materials available for those who haven’t signed easements yet.  An accurate count of the number of grinders needed will be required when the final submittal for the pumps is approved.

 

Regular Meeting

 

The meeting was called to order by Vice-Chairman Darrell Scott at 7:35PM.

 

Members present:  Managers Darrell Scott, Mike White, Jim Sanborn, and Deena Congdon.

Members absent:   None

 

Also present:  John Jamnick and Jim Pucel of RLK-Kuusisto Ltd., Clerk Jo Ann Pohlman, a reporter from the Cook News-Herald, a reporter from the Voyageur Sentinel and 18 members of the community.

 

BUSINESS:

 

Motion by M. White, supported by D. Congdon to approve the minutes of the Regular Meeting of July 2, 2003.  Motion carried.

 

Correspondence

  • The correspondence was presented to the Board.
  • A motion was made by M. White, supported by D. Congdon to place the correspondence on file to be acted upon as required.  Motion carried.

 

Easements/Right-of-Way Issues

  • D. Congdon advised there was nothing new to report.

 

Request for Permanent Injunction

  • The Board is waiting for the ruling from the Judge.

 

Forecast 2003 – Levy 2004

  • M. White reviewed the drafts of the 2003 Forecast, the 2003 Forecast with Court Costs, and the 2004 Budget.  With the increased expenses to the District already brought on by court action and the anticipated increased need for expert advice, M. White felt a levy for 2004 of $81,700 was indicative of the 2004 budget situation.
  • M. White stressed the point that his figures were a “Draft – For Discussion Only” and offered to explain what that meant.
  • District members are encouraged to call him with comments and suggestions.
  • The final Budget and Levy amount will be made available before the filing date of September 15, 2003.

 

Facility Plant Road

  • A name needs to be selected for the road to the treatment site for UPS delivery.
  • M. White indicated Crescent Moon Road had been suggested by Ginny Marshall.
  • Other suggestions are:  Half Moon Lane, Honey Hill Lane, Voyageur Trail and White Pine Way.
  • A decision should be made at the next meeting and suggestions will be welcomed.

 

OTHER BUISINESS

 

John Jamnick said the deadline for easement changes needs to be set.  M. White and J. Pohlman will get together to publish and post the deadline details.

 

PUBLIC COMMENT:

 

Shannon Bowers asked the following questions:

 

In regard to the rate schedule – When does the Board plan to address the rate schedule; they have the information from the consultant.  M. White answered that the final rate schedule will not be set until construction is completed when all expenses will be known.  The consultant, Scott Harder of Environmental Financial Group is working on a formula for a rate schedule and will be presenting more information to the Board and the community.

 

Has anything new been presented by Scott Harder that the public is not aware of?  M. White answered no; but the question has been raised about bringing in Bear Island residents, which would affect the rate.  A rate schedule at this time would be premature.

 

Concerning the formula – Will you have public meetings?  M. White responded, certainly, perhaps more than one; but that may not happen for three or four months.  The Board is trying to find ways to add more people to reduce rates for all.  It is possible that two different rate schedules would be needed; one for the ESA and one for the WSA.

 

Will getting extra funds from the USACE reduce the cost?  John Jamnick answered yes.  We are asking for $250,000 for the additional costs realized from the post-bidding of the project.

 

What happens if people get behind in monthly payments?  The District couldn’t cut off service because that would harm the District in the long run.  Or what if a business goes bankrupt?  This would cause the District to default on their payments.  Perhaps this approach should be used in requesting additional funds.

 

Is the District’s final responsibility to the property owners or to the funding agencies?  The answer was to the District.

 

Are Board replacements when terms run out being appointed by the County?  Answer – the current opening has taken 8 months.

 

 

 

PUBLIC COMMENT (Cont.):

 

What if you took it on your own to appoint Board members?  Answer – The MPCA states clearly that appointments to the Board are the responsibility of the County Commissioners.  They have not communicated with us; nor have they published a vacancy.

 

What if you told the County you would appoint your own Board members?  Answer – That would have to be a MPCA decision. The authority could be moved to the Town Board if all three governing bodies passed resolutions favoring the move.  This would also require a public posting and a thirty-day waiting period.

 

Could the appointments by made by a vote of the property owners?  M. White responded this would give non-resident property owners two votes if they also vote at their place of residence.

 

Bud Bystrom said he could probably help with some of the questions.  He had a letter in his pocket from St. Louis County appointing him to the Board.  A petition was sent in to the County; but the Board has had no response from the County.  The Town Board should have had the opportunity to address the issue.

 

Bud Bystrom stated that he said a year ago that he would be willing to serve on the Board.  He believes the system is needed and would like to be on the Board.

 

Virginia Clifford asked about the petition that was submitted on behalf of Brad Blazevic and the damage to his property.  John Jamnick responded that the contractor did cross onto Mr. Blazevic’s property.

 

Virginia Clifford requested that property owners be alerted before clearing begins on their property so that an error does not occur again.   John Jamnick explained that most of the markers that property owners are seeing are construction oriented and not for individual easements.

 

Ruth Carlson suggested the name White Pine Way for the treatment plant road as there are many white pines in that area and further development in the area could also use names of trees for new roads.

 

The next Board of Managers’ Regular Meeting will be on Wednesday, August 6 at 7:30PM at the Crane Lake Chapel Fellowship Hall with a Study Session at 7:00PM.

 

There being no further business the meeting was adjourned at 8:05PM

 

 

 

J. Pohlman

Clerk

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P.O. Box 306 · Crane Lake, Minnesota 55725
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