CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
June 1, 2005 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Michael White at 7:35 P.M.
Members present: Managers Bud Bystrom, Deena Congdon, Rob Scott, and Michael White.
Members absent: Darrell Scott
Also present: Jim Pucel of RLK-Kuusisto, Jim Pohlman of NTS, Clerk Jo Ann Pohlman, reporters from the Cook News-Herald and the Voyageur Sentinel, and three members of the community.
Prior to the business meeting, Mike White read a statement resigning as Chairman and left the meeting. His letter of resignation as Chairman of the CLWSD will follow.
Vice-Chairman Rob Scott conducting the meeting.
A motion was made by B. Bystrom, supported by D. Congdon, to approve the minutes of the Regular Meeting of May 18, 2005. Motion carried.
R. Scott reviewed the Treasurer’s Report and presented the invoices on hand for payment approval. A motion was made by D. Congdon, supported by B. Bystrom, to accept the Treasurer’s report as read and approve the following invoices for payment. Administrative: Costin Group – $750.00 and RLK-Kuusisto – $567.50. Plant Operations: NTS – $5,510.25 and $1,845.00; Lake Country Power – $35.58 and $561.28. Gold Coast Project: R.D. Request #14 – $34,261.35 and RLK-Kuusisto – $7,169.32. Motion carried.
The correspondence was presented to the Board. A motion was made by D. Congdon, supported by B. Bystrom, that the correspondence be placed on file and acted upon as required. Motion carried.
RLK-Kuusisto Project Status Report
- Corrective Actions/Collection System: RLK is currently researching the insulation of air release structures with information received from Duluth with a similar system. The guide rails were replaced at the Hoff property and the cable has been installed at the Allen McKie property.
- Recording of Plat: Cope & Peterson has reviewed the plat information and has returned it to RLK’s Survey Department with comments and revisions. The Survey Department is currently working on the plat changes and upon completion, will return it to Cope & Peterson for final review.
- Wells: The Tufte well is up and running with no problems to date. The Tufte’s will monitor the well and report any changes. Kolstad Well has been here but there has been no status report. A letter was written to Peterson Well asking for a schedule for the project status at the Zullick property. There has been no response. Jim Pucel has tried to contact them numerous times. Peterson Well drilling is the only business in the area with experience with well lining.
- Warranty Issues: J. Pucel updated the punch list today and will provided it to the Contractor’s. The warranty period is up on July 1st. Invoices from NTS and Wagner for thawing work will be discussed to determine what is and what is not considered warranty work.
- MPCA Project Priority List: Jim Pucel discussed the ESA with Bret Ballavance of the MPCA today in more detail. Mr. Ballavance may want to have the existing systems inspected to determine how many non-conforming and conforming systems there are. Points on the PPL would increase if there were a number of non-conforming systems; thus increasing funding opportunities. The properties/property owners would not be identified as non-conforming or conforming. A certified inspector would be needed to do the inspections. Front-end work could be done through RLK to decrease the cost. The Board would notify property owners in advance. Jim Pucel will research inspector options.
RLK-Kuusisto Project Status Report (Cont.)
- Capital Asset Plan: M. White and John Jamnick are currently working on the Plan.
- Project Forecast: RLK needs final actual costs for items to be included on the Project Forecast. They will provide the updated Forecast when all the numbers are in and will include a comparison with budgeted costs.
NTS Project Status Report
- Jim Pohlman reported that the guide rail from a non-operable grinder pump at the Voyageur Lakes Development property was used to repair the grinder pump at the Hoff property, and the wire was received and installed at the Allen McKie property on this date. The guide rails at Beddow’s will be replaced when received from Quality Flow.
- All plant reports are good.
- Grinder Station/Pipeline Maintenance: No inspections were reported. The inspections of all grinder pump stations will continue.
- Monitoring Equipment Status: The dissolved oxygen controller and sensor has been received and will be installed by NTS. Installation of the Main Lift Station volumetric flow measurement U.S. Filter is expected in mid-June.
- The KECO pump trailer pump system was received on 5/30/05 and is now in Crane Lake.
- Preventive Annual Maintenance Plan: The Plan was not discussed.
- Jim reported that this afternoon’s Plant dedication ceremony and tour were a success and was well attended.
EFG – Report
- R. Scott Assessment: Adjustment of the St. Louis County record is complete.
- Handicap Policy: EFG has developed a draft policy and will discuss an appropriate policy for the District with the USDA-RD.
- Management Report: A draft template has been received and reviewed by the Board. A motion was made by B. Bystrom, supported by D. Congdon, to approve the Management Report as submitted by Scott Harder to be sent to NTS for review and comment. Motion carried.
- Accounting System: No comments were received regarding EFG’s recommendations and guidelines received prior to the May 18th meeting. D. Congdon presented her recommendations to the Board. A motion was made by D. Congdon, supported by B. Bystrom, to purchase the QuickBooks program, continue using the RVS program for billing, contact someone to open and log receipts, and to send reports to Glorvigen on a quarterly basis. Motion carried. A motion was made by B. Bystrom, supported by D. Congdon, to authorize payment of routine bills; such as routine NTS, clerical, and utilities. Motion carried.
- 2005 Forecast: A motion was made by D. Congdon, supported by B. Bystrom, to follow Scott Harder’s recommendation in his Status Report of 5/31/05 to not raise base or volume rates at this time. The recommendation states: If the Board does not want to implement capacity reservation fees or raise rates this year, it should strongly consider paying its upcoming debt service payment entirely out of the special assessment account. This would temporarily alleviate a potential shortfall. Using special assessment reserves in this manner is not, however, sustainable over time. User charges will have to be adjusted as soon as annual billable flows are known with more certainty. Motion carried.
- Connection Procedure: A report was received from Mr. Harder prior to the May 18th meeting. The report will be forwarded to RLK for their review and comment. Connection Procedure was tabled.
Eastern Service Area
- Preliminary Engineering Report: A motion was made by D. Congdon, supported by B. Bystrom, to approve the updated Preliminary Engineering Report. Motion carried. A copy of the report will be available at the Post Office for check-out and return.
- Intended Use Plan: RLK prepared a letter to be mailed to the MPCA for placement on the list of projects ready to be funded for 2006. The letter must be postmarked by 6/3/05.
2000 CDBG Project Closeout
- RLK will complete the form and submit to the CDBG.
RD Project & Loan Closing
- The plat must be recorded before proceeding.
The Board agreed that they do appreciate Mike White’s contribution and work as Chairman and hope that he will reconsider his resignation. Rob Scott will remain Acting-Chairman until the Board elects a chairman.
Jerry Cornell was concerned about the Preliminary Engineering Report being approved when he had seen no surveying. RLK and Rob Scott explained that the PER is conceptual and no decisions have been made for the ESA at this point. The report consists of options and it is important to approve it to increase points on the MPCA Project Priority List for funding opportunities.
Jerry and Mary Lou Esget referred to their letter sent to the Board inquiring about jurisdiction in the ESA for their sewer project at King Williams Narrows. The Board responded that the ESA is still under St. Louis County jurisdiction, as the CLWSD has made no decisions for that area to date.
There being no other business the meeting was adjourned at 9:05PM.
J. Pohlman, Clerk
NEXT MEETING: JULY 6, 2005, AT THE CRANE LAKE CHAPEL FELLOWSHIP HALL AT 7:30 P.M.