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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS REGULAR MEETING
June16, 2004 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Michael White at 7:34P.M.
Members present: Managers Bud Bystrom, Deena Congdon, Darrell Scott, Rob Scott and Michael White.
Members Absent: None
Also present: Jim Pucel of RLK Kuusisto, Clerk Jo Ann Pohlman, a reporter from the Voyageur Sentinel and 4 members of the community.
BUSINESS:
A motion was made by B. Bystrom, supported by D. Scott, to approve the minutes of the Regular Meeting of June 2, 2004. Motion carried.
Correspondence
- The correspondence was presented to the Board.
- A motion was made by D. Congdon, supported by B. Bystrom, that the correspondence be placed on file and acted upon as required. Motion carried.
RLK-Kuusisto Project Status Report
- Wastewater Collection System
- Contractor has completed the installation of 50 grinder pumps/service lines. There are 29 left to install.
- The Contractor is scheduled to complete the installation of the pump stations/service lines on C.S.A.H. 24 and Gold Coast Road. The Contractor is also scheduled to begin drilling and blasting this week. Drilling and blasting will need to be performed on five services at this time.
- The sodding crew is also scheduled to begin this week. Different options are being considered to reduce the occurrence of disturbing the sod when individual connection work is performed.
- The project is on schedule.
- Wastewater Treatment System
- The Contractor continues to work on the mechanical and electrical in the building.
o The seeding has been completed at the wastewater treatment site.
o The Contractor is scheduled to pour the concrete inverts in the tanks, pour the generator pad and to place the rubber roofing on the building.
o The project is on schedule.
- M. White requested that RLK send a letter to the County regarding the ditching, road culverts, and the culvert by Borderland.
- A letter was received from the Minnesota Historical Society regarding their easement for the discharge site; which was referred to RLK.
- J. Pucel said there was a potential savings of $2,500 at the main lift station site.
- Open issues remaining: Record Plat, Biosolids Disposal and Engineering Agreement-Amendment 3.
RLK Contract – Amendment #3
- A draft copy of the requested budget and financial forecast for the project was received from RLK by M. White the afternoon of 6/16/04.
- M. White will review and discuss with John Jamnick and distribute to the Board, if J. Jamnick agrees.
Rice Lake Change Order
- M. White recommended approval of the Change Order.
- D. Congdon made a motion, supported by D. Scott to approve Rice Lake Change Order No. 3 to Install a Weatherproof 400-amp 250 Volt Safety Switch with 225-amp fuses for $1,831.00. Discussion followed . B. Bystrom asked why this was not included in the original contract.
- M. White called for a vote on the motion. B. Bystrom – No; D. Scott – Yes; D. Congdon – Yes; R. Scott – No; and M. White – Yes. Motion carried.
- J. Pucel will communicate with the Contractor and provide a response to B. Bystrom’s question.
Financial Plan
- A revised Financial Plan, dated 6/1/04, was presented to the Board for review at the 6/2/04 meeting.
- Potentially, the Financial Plan rates could change between now and the first billing as final numbers for the project are not yet in.
- M. White requested a motion to approve the Financial Plan subject to final rate determinations. A motion was made by D. Congdon, supported by M. White, to approve the 6/1/04 Financial Plan subject to final rate determinations.
- M. White called for a vote on the motion. B. Bystrom – No; D. Scott – Abstain; D. Congdon – Yes, R. Scott – No; and M. White – Yes. The motion was tabled until the next meeting.
- D. Scott’s reason for abstaining was lack of information. There was further discussion. B. Bystrom felt he needed clarification of EDU’s and Classes.
- M. White stated he had been working on a recommendation related to houseboats, which pertains to both commercial and privately owned houseboats. He will request that both Scott Harder – Environmental Financial Group, and Mary Francis Skala – Fryberger, et al, review his report before presenting to the Board.
Billing/Collecting System
- D. Congdon compared the Northeast Technical Services billing service proposal to the billing information received from software companies and recommended that the billing be done by the Clerk.
- M. White requested that D. Congdon provide a written report of her findings.
NTS Contract
- The biosolids mapping work is done and the report is being completed.
- The Contract has been returned to Fryberger, et al.
- Work is being performed on the remote controls for the remote operation of the plant.
- When the plant is operational, a letter will need to be sent to WSA property owners stating that the plant is operational and that they have 90 days to hook-up. A service agreement needs to be sent to all property owners for signature. RLK approval is needed for all hook-ups.
ESA Plan and Funding
- John Jamnick of RLK provided a letter with a cost estimate of $48,000 for the survey requested by the MPCA.
- M. White would like to discuss what properties are included to see if that figure can be reduced.
Rainy River Basin Meeting
- B. Bystrom attended the meeting 6/9/04 and reported that the meeting, sponsored by the EPA, pertained to people from Grand Maris to Lake of the Woods and that it was a planning meeting to see what can be done about water quality in the Rainy River Basin.
OTHER BUSINESS
M. White said the audit with Glorvigen was held up because needed information was missing. The information has been located and will be provided to Glorvigen this week.
M. White responded to a public comment of last week regarding the need for a public hearing for the Financial Plan. Legal council confirmed that a public hearing is not required.
D. Congdon suggested that the Board should have a workshop to solve the Financial Plan issue.
PUBLIC COMMENT
Stephen Latowski asked what the $48,000 survey of the ESA would include. The response was to see which properties currently conform to St. Louis County ordinance regulations.
Mr. Latowski stated that his system was approved by the County and the Forest Service in 1973 when it was put in. Would that approval be honored? The response was that the Board would work with the Forest Service when considering the sewer concerns of the ESA.
There was further discussion on this topic.
Feno Rainaldi asked if the current Financial Plan included a subsidy by individuals? The response was that the 2nd and 3rd revisions of the Financial Plan removed that subsidy.
There being no other business the meeting was adjourned at 8:20 P.M.
J. Pohlman
Clerk
NEXT MEETING: JULY 7, 2004, AT THE CRANE LAKE FELLOWSHIP HALL AT 7:30 P.M.
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