CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS SPECIAL MEETING
June 19, 2002 – 7:30 PM
CRANE LAKE CHAPEL
Study Session – 6:30 – 7:30PM
Jim Pucel, RLK-Kuusisto reviewed the Project Status Report.
D. Dill asked when the final Plans and Specs would be ready. J. Pucel said he would have a better idea of the final date at the next meeting.
J. Pucel will look into the possibility of advertising for bids before the Rural Development funding process is complete. He will have to check with the MPCA also.
There was discussion of clarifying the hook-up requirements to Property Owners in the Western Service Area.
The District is looking at an overrun of the project estimate before the actual work begins because of 55 added grinder stations at approximately $5,000 each. A project overrun would probably increase the long-term debt payable by the users of the system.
The meeting was called to order by Chairman David Dill at 7:35PM.
Members present: Managers Jim Sanborn, Darrell Scott, Mike White, and David Dill. Members absent: Deena Congdon.
Also present: Jim Pucel of RLK-Kuusisto Ltd., Clerk Jo Ann Pohlman, a reporter from the Cook News Herald and 1 member of the community.
Motion by D. Scott, supported by J. Sanborn to approve the minutes of the Regular Meeting of June 5, 2002. Motion carried unanimously.
- The correspondence was presented to the Board.
RLK-Kuusisto Progress Report
- Met with Alicia Cope on June 17 to discuss right-of-way documentation and easement status.
- Sent NPDES Permit Application to Bill Priebe at MPCA on June 14, 2002.
- Spoke with Beth Youngstrom from the U.S. Forest Service. Revised Permit will be sent to Jo Ann on June 19 or 20, 2002.
RLK-Kuusisto Progress Report (Cont.)
- Jo Ann and Jim met with landowners to obtain easements on June 13, 2002.
- Spoke with Terry Engel from the U.S. Army Corps of Engineers on the Project Cooperation Agreement status on June 18, 2002. Mr. Engel requested that the functional project be redefined. It was noted that $15,000 of the $250,000 grant from the USACE will be spent on administrative work for the USACE.
- T. Engel asked if we plan to claim any design credit. M. White will call Mr. Engel to clarify this question.
- M. White will check with Rural Development also to determine what grants will apply to which part of the project. Engineering costs should be paid for with one grant; hardware with another.
Easements – Permits – Land Acquisition
- Motion by J. Sanborn, supported by D. Scott to require Western Service Area property owners with wastewater generating buildings to sign an easement for hook-up to the system. There was discussion on the motion. It was decided that D. Dill would present an Ordinance addressing the issue to be adopted at the next meeting. It would then be published in the Cook News Herald and a letter would be written to property owners. D. Scott was asked if he wished to withdraw his support of the motion. D. Scott withdrew his support. J. Sanborn was asked if he wished to withdraw the motion. J. Sanborn withdrew the motion.
- Motion by M. White, supported by J. Sanborn to have David Dill consult with Attorney Mary Francis Skala of Freyberger, et al related to an Ordinance similar to Article III, Section 5 of the Sewer Use Ordinance for Fayal Township for adoption at the next meeting of the Board.
- A cashier’s check in the amount of $15,023.80 will be sent to Cope & Peterson for the Potlatch Corp. land. $15,000 for the land purchase and $23.80 for the second half of the taxes for the E ½ of the NE ¼ of the SE ¼. They will disburse the funds accordingly and send the Deed from Potlatch to be recorded.
Budget – Plant Automation
- RLK – Kuusisto is working on this.
Board Plan – Eastern Service Area
- RLK-Kuusisto submitted a Proposal for the Eastern Service Area.
- The proposal was tabled until the next meeting allowing time for the Board’s review.
Rate Schedule Plan – Ordinance
- M. White stated that the Western Service Area Ordinance must be put into effect.
- M. White will re-write a draft ordinance and will include the rate schedule as he sees it.
- The Western Service Area and the Eastern Service Area could have separate ordinances.
- D. Dill will contact the County Attorney regarding the potential transfer of responsibilities which the County Board has handled on behalf of the unorganized territory within the District. Examples of such responsibilities are Board appointments and tax levies.
Berling & Eggen Properties
- M. White stated that by removing the Berling property and retaining the Eggen property, the District would save $45,000.
- M. White spoke to Roger Clapp of Rural Development about removing the Berling property from the project. Mr. Clapp said that would need to be discussed with the Rural Development engineers.
- J. Pucel will talk to Chris English of Rural Development about both properties.
- Mr. Berling would be willing to be dropped from the project if his risk position within the Eastern Service Area rather than the Western Service Area would be defined.
Brad Staehle talked to J. Pucel about obtaining a grinder and a building permit and his payment of the monthly fee.
Will the Ordinance state that a dwelling must produce waste to get a grinder?
The next meeting will be on Wednesday, July 10, at 7:30PM at the Crane Lake Chapel with a study session beginning at 6:30PM prior to the meeting.
PUBLIC COMMENT – None
There being no further business the meeting was adjourned at 8:30PM