CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
June 2, 2010 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:30P.M.
Members present: Managers Mark Anderson, Darrell Scott and Rob Scott. Bill Congdon arrived at 7:35PM.
Members absent: Dave Adams.
Also present: S.E.H. Representative Randy Jenniges, Sewer Operator Terry Jackson and Anne Jackson, Sewer Maintenance Worker Jim Pohlman, Clerk/Treasurer Jo Ann Pohlman and a reporter from the Cook News-Herald.
Opening Comments: Chairman Scott welcomed Randy Jenniges to the meeting to discuss the S.E.H. proposal for sewer expansion work and advised those present that monies had been received for the project.
Minutes: A motion was made by M. Anderson, supported by D. Scott, to approve the minutes of the Board of Managers’ Regular Meeting of May 5, 2010. All voted in favor and the motion carried.
Correspondence: The correspondence list was reviewed by the Board. A motion was made by D. Scott, supported by M. Anderson, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Treasurer’s Report: Clerk/Treasurer J. Pohlman reviewed the Treasurer’s Report. May payroll expenses were as follows: Administrative – $634.79 and Operations – $1,329.14. $99,887 has been received by the Town of Crane Lake from the 2009 Taconite Production Tax distribution for Sanitary Sewer and Adjacent Development near Highway 24. The Township will transfer the money to the CLWSD. The April 2010 financial statements, presented to the Board and current balances were reviewed. A motion was made by B. Congdon, supported by M. Anderson, to approve the Treasurer’s report as presented and the payment of bills as follows: Administrative: Fryberger, et al – $743.70. Operations: Lake Country Power – $1,006.70, $75.00, $58.44 & $103.74; and Terry’s Operational Services – $1,080.00. All voted in favor and the motion carried.
- Initial Installation Review – Ordinance 3: The Board will continue to work with Ordinance 3 in relation to the expansion. The special assessment methodology provided by Scott Harder for the WSA project is being considered as an option for the ESA expansion. The District plans to go forward with grant money and with no new debt. A motion was made by B. Congdon, supported by D. Scott, to contact Carl Brown to solicit his input to develop a method using special assessments for the expansion and provide his fee to do so. All voted in favor and the motion carried.
- Unemployment Issue: B. Congdon will review the unemployment invoices being received by the District.
- Mediation: The District has sent information to Fryberger for the mediation process.
- The monthly meetings of the Namakan Basin Joint Powers Board (JPB) and the VNP Clean Water Joint Powers Board (JPB) were held at the Cook Land Department. There was a quorum of the VNP Clean Water Joint Powers Board to distribute grant monies received withCrane Lake receiving $150,000 for ESA expansion work. $99, 887 in Taconite Production Tax monies were also received as mentioned above. A rough draft of the Comprehensive Plan was received by the board.
Collection System Expansion
- ESA (CSAH 24 and Handberg Road): Randy Jenniges of S.E.H. discussed their proposal for professional engineering services for the ESA sanitary sewer extension with the Board. The proposal included Phase 1 Topographic Survey, Design, and Bidding Services for $17,700; Construction Admin. and RPR Services for $25,900; and Contingency for $2,400 and a Phase 2 option at $5,000. A motion was made by B. Congdon, supported by M. Anderson, approving Phase 1 Topographic Survey, Design, and Bidding Services for $17,700. All voted in favor and the motion carried. S.E.H. will revise the agreement to include only that portion of Phase 1. The Board will discuss further engineering options as monies are received.
CLWSD Meeting Minutes – June 2, 2010
Collection System O & M
- Freezing Corrective Action Status: No discussion.
- I&I Corrective Action Status: Corrective action will begin with the Hamblin, Beckmann and Pine Point stations this week. The fitting for the 4” lateral will be a flexworks inlet boot assembly and the electrical conduit will be fitted with a ¾” bulkhead fitting. The work will take from 4-6 hours per station.
Treatment Plant and Operations Report
- Terry Jackson reported that all effluent limitations established by EPA and MPCA were met during May.
- Recirculation Pump: The new recirculation ABS dry pit pump continues to operate well. The old pump failed. A new line starter will be installed in the motor control panel.
- The laboratory at the City of Ely will no longer be able to provide laboratory analyses for the District resulting from changes in MDH requirements. Samples will be analyzed by NTS in Virginia beginning June 1st.
- T. Jackson will provide information on the E-1 pump at the next meeting.
PUBLIC COMMENT (5 Minute Limit) There were none.
The meeting was adjourned at 8:55PM
Jo Ann Pohlman, Clerk
NEXT MEETING: JULY 7, 2010, 7:30PM, CRANE LAKE CHAPEL FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.