CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS REGULAR MEETING
June 4, 2003 – 7:30 PM
CRANE LAKE CHAPEL
Study Session: 7:00 – 7:30PM
Jim Pucel reviewed the Project Status Report which is listed below.
The meeting was called to order by Vice-Chairman Darrell Scott at 7:35PM.
Members present: Managers Darrell Scott, Mike White, Jim Sanborn, and Deena Congdon.
Members absent: None
Also present: Jim Pucel and Stu Dye of RLK-Kuusisto Ltd., Clerk Jo Ann Pohlman, a reporter from the Cook News-Herald, a reporter from the Voyageur Sentinel and 8 members of the community.
Motion by D. Congdon, supported by M. White to approve the minutes of the Regular Meeting of May 21. M. White explained that he had expanded on the answers to Brad Blazevic’s questions presented by Brian Sullivan at the May 21 meeting. The motion was restated to approve the minutes of the Regular Meeting of May 21 with the expansion on the answers to Brad Blazevic’s questions and to send a copy of the minutes to Mr. Blazevic. Motion carried.
Motion by J. Sanborn, supported by D. Congdon to approve the May Treasurer’s Report and the payment of Administrative bills for $5,356.12, RLK-Kuusisto for $9,123.00 and Cope & Peterson for $732.50; and to approve the transmittal for reimbursement from Rural Development for $207,688.07. Motion carried.
- The correspondence was presented to the Board.
Request for Temporary Injunction
- The request for a temporary injunction was denied.
- There is a schedule conference set up for Friday, June 6th to determine if the Crane Lake Property Owners for Common Sense wish to go forward with a lawsuit.
- The indications are that no further legal action will be taken as related to or resulting from the request for injunction.
RLK-Kuusisto Progress Report
- Requested additional information from Quality Flow Systems regarding grinder pump submittals.
- Submittal data is being received and processed.
- All submittals from Wagner Construction have been approved except the grinder pump.
- A construction schedule from Wagner will be sent to the Board tomorrow or the next day.
- The issue of down time billing with Wagner Construction has been resolved.
- The monthly progress meeting with Rural Development was held on 5/28/03.
- Rural Development Reimbursement Request No. 1 was presented to the District for signature and forwarding to Rural Development.
- Rural Development Reimbursement Request No. 1 was faxed to Roger Clapp of Rural Development and Ruth Hubbard of the Minnesota Rural Water Association.
- E-One grinder pump list was sent to M. White.
- M. White will follow up on the grinder pumps and have a report at the next meeting.
- It was determined that pipes Larry Olson wanted moved are not on his property but are on the right-of-way.
Easements/Right-of-Way Issues – Gold Coast
- The easement plat will be sent to Cope & Peterson for review before recording.
- The easement plat should be at the next meeting for review.
- The ordinance will include procedure for addressing additions to the plat after it has been filed.
Treatment Plat Road
- The road to the treatment facility needs to be named and an address needs to be assigned.
- D. Congdon’s suggested names are: Voyageur Trail and White Pine Way.
- The name needs to be decided by the July meeting.
Eastern Service Area
- D. Congdon has requested a letter from Alicia Cope of Cope & Peterson stating the status of the land on top of Bear Island and its availability for a treatment site as it is understood that it was dedicated for the public use.
- The letter should state whether the Township has jurisdiction over this property.
Availability of Funds
- Mary Frances Skala has advised that all documentation requirements have been furnished to Rural Development and funds are available to cover submitted reimbursement requests.
- A motion was made by D. Congdon, supported by J. Sanborn authorizing J. Pohlman & M. White to sign reimbursement requests. Motion carried.
M. White stated that when Newsletter #9 was mailed it stated that Scott Harder’s presentation was tentatively set for the June 18 meeting. It now appears that his presentation will be at that meeting. People have been contacting him with questions. His presentation will cover where he is on rates and assessments.
A second request was received for meeting days to be changed from Wednesdays to Fridays. The Board has already made their decision on this issue.
The next Board of Managers Regular Meeting will be on Wednesday, June 18, 2003 at 7:30PM at the Crane Lake Chapel Fellowship Hall with a Study Session at 7:00PM.
Bob Bowers had two questions for the Engineers in reference to responses to Brad Blazevic’s questions from the May 21 meeting minutes. Question 1 was in reference to plant size. Bob’s question was did the Engineers consider that the plant would have more use in summer than in winter when arriving at their figure of 52,000 gallons per day? The Engineers answered that the 52,000 gallon per day figure was a design figure used for maximum flow to size the pipe and the plant. Once the plant is up and running the figure will change with actual experience and is anticipated to be lower. Question 2 referred to the plant size being determined by Ayres Associates. Was the data taken directly from Ayres or did RLK-Kuusisto do any further investigation. J. Pucel responded that they did investigate the resorts for more accurate numbers.
Rob Scott asked the Engineers to confirm that the calculations they used were based on industry standards to determine plant size. The Engineers said this was correct.
Stu Dye said that at the initial Construction Meeting authorization was received to place Wagner’s construction sign at the corner of Crane Lake and Handberg Roads. Their sign is completed and will be installed soon.
Rob Scott asked if it was normal procedure to have a meeting after the denial of motion for injunction to determine if a lawsuit would be pursued. M. White responded that he was not familiar with normal lawsuit procedures and the teleconference meeting notice was attached to the denial of motion for the injunction.
PUBLIC COMMENT (Cont.)
Rob Scott asked if a progress report had been received from Scott Harder and would it be available for review before the June 18 meeting? M. White said he had received a report and that it would be available soon.
Ruth Carlson said that Scott Harder had called to speak to Mike that morning, but Mike was gone all day and returned just before the meeting. Scott Harder said that he was available to everyone wanting to contact him.
Rob Scott asked about the draft ordinance. M. White reviewed the history of the draft ordinance.
Rob Scott asked for a copy of the draft ordinance, which will be sent to him.
Rob Scott asked when the construction schedules would be available. The schedules should be to the Board soon. After Board review they will be available or revised as required for public review.
Rob Scott asked how the Board would let people know when there would be construction in their immediate area. A good schedule is needed from the contractor’s to be able to give notice of blasting, etc.
Rob Scott asked if the only variable in the project was rock? It was explained that the contracts were unit based. Therefore, the costs could be over or under; the contractor’s will be paid for what is actually used. The final cost could fluctuate. Soil borings were done to better estimate cost of rock issues. Therefore, all quantities are variable.
Larry Olson asked if the grinder pumps would be located along side old tanks. J. Pucel responded that they would stay within easement areas and will try to keep pump stations next to septic tanks.
Larry Olson asked if a contractor hits a water line, telephone line, etc. are they responsible? It is the owner’s responsibility to let contractor’s know where lines are.
Rob Scott asked about the Board appointment. M. White reviewed the board appointment history with the County from last November. The County has not responded to M. White’s letter of May 1 requesting their current plan and timeline for resolution of the transfer of responsibility. Another approach may have to be considered.
There being no further business the meeting was adjourned at 8:45PM