CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
March 16, 2005 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Michael White at 7:30 P.M.
Members present: Managers Bud Bystrom, Darrell Scott, Rob Scott, and Michael White. Manager Deena Congdon arrived at 7:40PM.
Members absent: None.
Also present: Jim Pucel of RLK-Kuusisto, Mike Appelwick and Jim Pohlman of NTS, Clerk Jo Ann Pohlman, and reporters from the Cook News-Herald and the Voyageur Sentinel. There were no members of the community present.
A motion was made by R. Scott, supported by D. Scott, to approve the minutes of the Regular Meeting of March 2, 2005. Motion carried.
M. White reviewed the February Treasurer’s Report and presented the invoices on hand for payment approval. A motion was made by B. Bystrom, supported by R. Scott, to approve the Treasurer’s Report as presented and to pay the following invoices on hand: Plant Operations: Frontier – $43.09 and $100.30, and Northeast Technical Services – $6,668.25. Motion carried.
The correspondence was presented to the Board. A motion was made by R. Scott, supported by B. Bystrom, that the correspondence be placed on file and acted upon as required. Motion carried.
RLK-Kuusisto Project Status Report
- Bid Request Status – The Contractor, Rice Lake Construction, is waiting for receipt of the retainage before presenting his quote for additional work at the treatment plant. Rural Development will not approve payment of the retainage until the project is closed out. RLK will prepare a final compensating Change Order for the closeout for Board approval. Rice Lake’s performance bond will ensure completion of the punch list items. M. White requested of RLK a list of the punch list items with the costs related to each and a list of the requested quote items and the cost of each.
- Grinder Station Failures – Letters were sent to Wagner Construction regarding the inspection of grinder pump basins and guide rail problems. Wagner does not believe the failures are due to installation or sand in the lines during installation; and therefore, does not feel inspections are necessary. NTS will look at seven stations with inaccurate pump readings with Quality Flow to establish whether or not the failures are due to frost or some other unknown cause. NTS feels the Contractor will be more agreeable to inspections following their report on their findings.
- Recording of Plat – RLK will review the plat with Cope & Peterson the end of March or beginning of April. Following that, Cope & Peterson’s work will take from two to three months.
- Rural Development has requested that two items previously approved by the Board be presented and approved in contract amendment form. A motion was made by D. Congdon, supported by B. Bystrom, to approve Amendment No. 4 – Letter Agreement for Engineering Services for the Wastewater Treatment & Collection System as a contract amendment. Motion carried.
- J. Pucel is revising the Forecast and will have it to the Board before the next meeting.
NTS Project Status Report
- M. Appelwick reported that the plant is working well using two zones.
- Influent Flow Metering: M. Appelwick is in the process of reviewing two options and will have his recommendation at the next meeting.
- Continuous Operation Plan: A plan was sent to the Board prior to the meeting. NTS will provide a refined copy of the plan at the next meeting. A plastic tank on a trailer with a submersible or trash pump will be considered for emergencies.
- M. White has communicated with Scott Harder reminding him of five outstanding issues. Scott Harder should be able to wrap things up including a financial reporting procedure within the next two weeks.
- No report at this time as Roger Clapp of Rural Development was not available when contact was attempted by M. White.
Eastern Service Area Plan Update/Capacity Allocation Plan
- Extension Permits: A letter was sent to Mary Frances Skala regarding the extension permits requested by the MPCA. She responded that the MPCA was unable to define an extension permit when a definition was requested.
- M. White suggested that the best approach would be to present our plan for extension permit requirements to the MPCA upon our receipt of requested information from RLK for the Capacity Allocation Plan and the Service Connections procedure from Scott Harder followed by Board approval.
A letter was received from Paul and Sarah Tufte regarding murky water in the well supplying two of their cabins. They believe the problem is caused by construction of the sanitary system. RLK was requested to notify Wagner Construction of the issue.
PUBLIC COMMENT – None
There being no other business the meeting was adjourned at 9:15PM
J. Pohman, Clerk
NEXT MEETING: APRIL 6, 2005, AT THE CRANE LAKE CHAPEL FELLOWSHIP HALL AT 7:30 P.M.