CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS’ REGULAR MEETING
May 3, 2006 – 7:30 P.M.
CRANE LAKE CHAPEL FELLOWSHIP HALL
The meeting was called to order by Chairman Rob Scott at 7:30P.M.
Members present: Managers Bill Congdon, Darrell Scott, and Rob Scott.
Members absent: None
Also present: Jim Pucel of RLK-Kuusisto, Jim Pohlman of NTS, Clerk/Treasurer Jo Ann Pohlman, reporters from the Cook News-Herald, Timberjay, and Voyageur Sentinel and 7 members of the community.
Opening Comments: Chairman Rob Scott reminded those present that there are still two vacant positions on the CLWSD Board and that the Board had received two letters of interest in Advisory Committee participation.
A motion was made by D. Scott, supported by B. Congdon, to approve the minutes of the Regular Meeting of April 5, 2006. All voted in favor and the motion carried.
The correspondence was presented to the Board. A motion was made by B. Congdon, supported by D. Scott, that the correspondence be placed on file and acted upon as required. All voted in favor and the motion carried.
Clerk/Treasurer J. Pohlman presented the Preliminary Financial Statements for January, February, March, and April 2006 and the Invoices on Hand to the Board explaining that all data for January through April had been re-entered on the computer following the merger of the CLWSD District and Project books. The reports are considered Preliminary at this point because the Accounting Firm has not had time to review them. A motion was made by D. Scott, supported by B. Congdon, to approve the Treasurer’s Report as presented. Motion carried. The Invoices-on-Hand were presented for approval. A motion was made by B. Congdon, supported by D. Scott, to approve the payment of the following invoices: Administrative: Quill – $145.11; Lutefisk Tech. – $65.00; V.T.S.I. – $3,653.44; Cook News-Herald – $9.80; Fryberger, et all – $156.60; RLK-Kuusisto – $619.25; Postmaster – 117.00; and Jo Ann Pohlman – $39.00. Plant Operations: Lake Country Power – $30.96 & $496.58; Minnesota Revenue – $505.00; and NTS – $3,697.75. Gold Coast Project: RLK-Kuusisto – $1,322.50; NTS – $3,711.78; and Architectural Resources – $685.00. All voted in favor and the motion carried.
RLK/NTS – Treatment Plant Update and Corrective Actions
· Work Plan/Project Forecast: Jim Pucel stated that the work plan was updated at the Pre Start-Up Conference on April 26, 2006. It was decided to reduce the cost of the by-pass valve by using a butterfly valve rather than a knife valve. The cost will reduce from $11,000 to $6,000 for the actual valve. Work to ensure control of the valve through the PLC plus the cost of the valve will be $16,370; down from $23,065. A motion was made by B. Congdon, supported by D. Scott to approve the by-pass valve purchase and work for $16,370. All voted in favor and the motion carried. Jim Pucel will order the valve immediately as there will be a possible twelve week lead time to receive it. Work will begin in preparation of the valve receipt. J. Pucel will communicate with Allied Adjusters on the commencement of the work.
RLK-Kuusisto Project Status Report
- Punch Lists: An updated punch list was sent to Wagner requesting a response by March 16th on their timeline for work completion. Work will be completed in May. An updated punch list was sent to Rice Lake requesting a response by March 16th on their timeline for work completion. They are scheduled to start on the damage repair work in May.
- Zullick Well: Liner installation was believed to be completed on May 2nd. J. Pucel will verify that information with Peterson Well Drilling.
- Bergemann’s ISP is scheduled for replacement on May 4, 2006.
- Emergency Response Plan: The Plan is required of any entity receiving federal grant money and is quite extensive. RLK provided the Board with the information to complete the plan, which must be completed by June 30th.
- Hilltop Road: There is concern that the rock wall along Hilltop Road may be on the sewer line. Jim Pohlman of NTS will locate the pipe to see if it is under the rock wall.
CLWSD Meeting Minutes – May 3, 2006
NTS Status Report
- Jim Pohlman reported that the plant was running well and all quality standards are being met. The discharge monitoring is well within specifications.
- Installation of the Effluent Dissolved Oxygen controller is completed. They are currently waiting on shipment from Hach for the replacement sensor.
- NTS & RLK will review some excess pumping in some IPS locations possibly affected by spring snowmelt and thaw time period.
- Gopher State One Call: The application process is being completed. Bob Patrick of N&R Services will instruct Jim Pohlman on equipment use.
- The force main needed to be located by N&R Services for placement of a new power pole near Waters Edge RV Park.
- NTS requested Board approval to transport biosolids. A motion was made by B. Congdon, supported by D. Scott to approve the expenses to transfer biosolids. All voted in favor and the motion carried.
EFG – Report
- 2006-7 Rate Projection & Schedule Draft: Scott Harder’s Draft 2006-7 Rate Projection & Schedule was mailed to WSA property owners prior to the Public Meeting that was held on April 28, 2006. The Board has reviewed the comments received by mail and at the meeting. R. Scott stated more information was needed from Scott Harder on excess volume and quantifications with risk on EDU changes. The MPCA has been contacted for their recommendation on modifying EDU’s. A letter was received from Mary Frances Skala of Fryberger assuring the Board that the Ordinances are in compliance with rate changes being considered. Scott Harder will provide an Option #8 using current data. The Board will request Mr. Harder’s recommendation after the creation of Option #8.
- Eggen/Stahnke Special Assessment & Service Connection: A letter will be written to Butch Eggen requesting specific information regarding the special assessment on his property taxes. R. Scott will communicate with Scott Harder to resolve the issues.
Eastern Service Area
- Consultant Service Agreement: Laurie Brown is currently working on the agreement.
- Advisory Committee: The board is in receipt of two letters of interest in Advisory Committee participation. Laurie Brown requested that the Board identify the rolls and responsibilities of the Committee. She will be available to attend the June 7th Board meeting. A motion was made by B. Congdon, supported by D. Scott to approve expenses for Laurie Brown to attend the June 7th Board meeting. All voted in favor and the motion carried.
Capacity Reservation Fees
· A legal agreement format has been received from Mary Frances Skala, Fryberger and a proposed fee structure has been received from Scott Harder. Scott Harder arrived at a $25.60 per EDU per month capacity reservation fee by comparing the number of EDU’s that would be reserved to those currently hooked up.
· R. Scott re-stated that the Board needs to approve the concept of moving from using plant space on a first come first serve basis to reserving space by agreement with the District by using the legal agreement format received from Mary Frances SKala of Fryberger and the proposed fee structure of $25.60 per EDU per month capacity reservation fee received from Scott Harder or decide to leave things as they are. It was agreed that the agreement would state the planned use for the EDU’s reserved. Discussion followed. A motion was made by B. Congdon, supported by D. Scott to approve Capacity Reservation Fees using the format provided by the CLWSD Attorney with a $25.60 per EDU per month fee and stating the purpose. All voted in favor and the motion carried.
Fellowship Hall Accessibility
- D. Scott has been working with the Chapel Board on the transition plan for the Fellowship Hall and is currently waiting for cost information to continue with the plan.
- The Town of Crane Lake has applied for a grant sponsored by the Secretary of State’s Office for polling place accessibility improvements within townships. The grant would only apply to removable upgrades as the building is not owned by the Town of Crane Lake. The grant application was for an entrance ramp.
- A reinstatement of the I.S.T.S. Grant is being pursued. All information received to this point will be forwarded to Laurie Brown, Extension Service so she can continue working on the project.
CLWSD Meeting Minutes – May 3, 2006
Accounts Receivable – WSA
- The CLWSD Accountants will be consulted on procedure for dividing WSA clerical work from District clerical work.
Other Business – There was none.
PUBLIC COMMENT (5 Minute Limit)
There were public comments from Paul Hamblin, Mike White, Butch Eggen, and Jeff Sanborn.
There being no other business the meeting was adjourned at 8:30PM
J. Pohlman, Clerk
NEXT MEETING: REGULAR MEETING, JUNE 7, 2006, 7:30PM, CRANE LAKE CHAPEL FELLOWSHIP HALL
This draft of the CLWSD minutes has been posted solely for preliminary informational purposes. Minutes are unofficial and subject to change until they have been approved by the CLWSD Board of Managers.