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CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)

BOARD OF MANAGERS REGULAR MEETING

May 5, 2004 – 7:30 P.M.

CRANE LAKE CHAPEL FELLOWSHIP HALL

 

The meeting was called to order by Chairman Michael White at 7:30 P.M.

 

Members present:  Managers Bud Bystrom, Deena Congdon, Darrell Scott, Rob Scott and Michael White.

Members Absent: None

 

Also present: Jim Pucel of RLK Kuusisto, Joe Baber of the Minnesota Board of Electricity, Clerk Jo Ann Pohlman, a reporter from the Cook News Herald, a reporter from the Voyageur Sentinel and one member of the community.

 

BUSINESS:

 

Motion by B. Bystrom, supported by D. Congdon, to approve the minutes of the Regular Meeting of April 21 and the Public Meeting of April 24, 2004.  Motion carried.

 

Chairman M. White reviewed the Treasurer’s Report stating that there was not enough money in the Administrative Fund to pay the outstanding Administrative bills.  A motion was made by B. Bystrom to approve the Treasurer’s Report, authorize M. White to secure a bank loan for $15,000 payable upon receipt of the first half of the tax levy payment in July, and to pay all the Administrative and Project bills. D. Congdon supported the motion with the stipulation that the loan be taken in installments to reduce interest expense.  R. Scott questioned the Environmental Financial Group invoice of $2,040.00.  There was discussion.  B. Bystrom withdrew his motion and D. Congdon withdrew her support of the motion.  A motion was made by R. Scott, supported by D. Congdon, to approve the Treasurer’s Report, authorize M. White to secure a bank loan for $15,000 payable upon receipt of the first half of the tax levy payment in July, and to pay the following Administrative bills:  Cook News Herald – $19.25; Quill – $252.57; VTSI – $1,017.71; ElyMinnesota – $65,00, $65.00, and $32.50; Fryberger – $2,359.49; and RLK – $1,482.50 and the following Project bills excluding EFG until a requested status report has been received and reviewed:  St. Louis County – $1,279.80; Lake Country Power – $50.92 and $53.26; RLK – $4,188.75 and $3,702.50; and Cope & Peterson – $1,937.76 and $1,328.13.  The vote was as follows:  D. Congdon, D. Scott, and R. Scott – For;  B. Bystrom and M. White – Against.   Motion Carried.

 

Correspondence

  • The correspondence was presented to the Board.
  • A motion was made by D. Congdon, supported by B. Bystrom, that the correspondence be placed on file and acted upon as required.  Motion carried.

 

RLK-Kuusisto Project Status Report

·         Held monthly USDA Meeting on April 28, 2004.

  • Wastewater Collection System
    • Contractor scheduled to have pump stations delivered on May 14, 2004.  Contractor scheduled to begin service line construction on Bayside Drive, tentatively May 17, 2004. (Installation schedule was faxed to Ms. Jo Ann Pohlman.)
    • The Contractor now finds that the schedule may be altered because the grinders will not all be received at the same time.  The grinder pumps will be received by model number, so the Contractor may have to move around during the installation process.
  • Wastewater Treatment System
    • Contractor scheduled to continue the construction of the sand filter this week.

o        Contractor is also continuing work on the mechanical and electrical.

  • Open issues remaining:  Record Plat, Biosolids Disposal and Engineering Agreement-Amendment 3.

 

RLK-Kuusisto Project Status Report (Cont.)

  • J. Pucel presented a draft for Amendment 3.  There was discussion.  M. White asked what additional expenses could be expected from venders and requested a forecast of all anticipated expenses, including the amendment.  R. Scott asked how the project would be affected if the amendment was not approved and what alternatives were available.  J. Pucel will provide additional information to the Board.
  • R. Scott requested that the funding for the ESA be included as an Open Issue on the Project Status Report.  M. White stated that the District was not approved for funding by the Legislative Commission on Minnesota Resources.  Funding from the CDBG may be difficult because most of the ESA properties are second homes and many are not residents of St. Louis County.  Rural Development will most likely require an income survey for the ESA.
  • M. White felt there were two issues that RLK should pursue.  One being the plan for the ESA; the second being funding.  It was agreed by the Board that planning should be the priority.
  • B. Bystrom stated that property owner Larry Olson had requested that Wagner Construction remove the equipment from his property.  J. Pucel will speak to the Contractor.

 

2004 Construction Planner & User Hook-up Requirements

  • R. Scott presented the packet that he had prepared to send to WSA property owners with information for grinder pump hook-up.  The packet will consist of a cover letter; a transition planner, which will include grinder tank installation, grinder tank hook-up, electrical connection to grinder pump and other considerations; a tentative grinder pump installation schedule; and a list of contractors who have expressed interest in grinder pump hook-up work.
  • R. Scott introduced Joe Baber of the State of Minnesota Board of Electricity.  Mr. Baber explained the importance of electrical code compliance and provided the Board with a pamphlet for those property owners who wish to do their own electrical work at their residence.  Businesses must have the work performed by a licensed, bonded and insured electrical contractor or their employees.
  • The Residential Electrical Inspection pamphlet is available upon request by writing, phoning or emailing the Clerk.
  • A motion was made by D. Congdon, supported by R. Scott, to authorize Rob Scott to complete and distribute the packet as soon as possible after Board review.
  • J. Pucel suggested that the Service Agreement be included with the packet.  The Board decided it should be sent separately.
  • J. Pucel also suggested someone should be designated to inspect the connections.
  • Board members D. Congdon and R. Scott will review hook-up requirements in the Ordinance for inclusion in the packet.

 

Financial Plan

·         M. White sent a memo to Scott Harder of the Environmental Financial Group (EFG) regarding the reduction in EDU’s from RLK’s plan with 150 EDU’s to Scott Harder’s plan with 100 EDU’s. With the EFG more conservative EDU allocation, it appears that there is a subsidy as none of the reduction was allocated to single unit properties.

  • Mr. Harder responded to the memo on 5/5/04.  M. White will review the response and get the information to the Board next week.
  • M. White will get a cost estimate before Mr. Harder is requested to pursue these issues.
  • The Board agreed that the Financial Plan should be approved at the next meeting or they should approve going forward with the potential changes.

 

Billing/Collecting System

  • J. Pohlman received a list of Billing Software Companies from Minnesota Rural Water.  She will contact them for information on their software.
  • M. White suggested that outsourcing could be an option and should be considered.

 

OTHER BUSINESS

 

An email was received from R. Scott regarding his change of grinder pump models for his property.  His email will be included in correspondence at the next meeting.  A letter will then be sent to RLK regarding the change.

 

PUBLIC COMMENT

 

Ruth L. Carlson stated that the contractors offering to do grinder hook-up work should be bonded, licensed, and insured as stressed by Joe Baber.

 

 

There being no other business the meeting was adjourned at 9:15 P.M.

 

 

J. Pohlman

Clerk

 

 

NEXT MEETING:  MAY 19, 2004, AT THE CRANE LAKE FELLOWSHIP HALL AT 7:30 P.M.

 

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