CRANE LAKE WATER & SANITARY DISTRICT (CLWSD)
BOARD OF MANAGERS REGULAR MEETING
September 17, 2003 – 7:30 PM
CRANE LAKE CHAPEL FELLOWSHIP HALL
Study Session: 7:00 – 7:30PM
Jim Pucel reviewed the Project Status Report. Wastewater Collection System – Drilling and blasting continued on County Road 425. Main line pipe was completed on County Road 425. Main line piping is being done from Beddow’s Campground toward County Road 425 on Bayside Drive for the remainder of this week. Wagner will then continue to install main line pipe from the end of the Gold Coast Road and the discharge point south towards downtown. Rice Lake construction is completing the installation of rebar and of the forms for the treatment building walls. Wall pour is anticipated to take place on September 24. After the walls cure, the forms will be stripped, the walls will be waterproofed and precast roof panels will be installed. Backfilling will be done around the building and work will continue on the sand filter.
Information is being gathered from E-One and Barnes pumps regarding serviceability of the grinder pumps. References from previous installations of both pumps have been contacted and a report has been developed with their comments.
The plat for the easements will be recorded when the easements are received for the revised alignment through Bowser Court, which will be by October 31. Jim Pucel will talk to Alicia Cope of Cope and Peterson who will then talk to Brad Blazevic regarding his easement requests.
RLK is currently working with Lake Country Power for the power to the lift station and the treatment site. They are also working with Frontier for phone service to the lift station and the treatment site.
Scott Harder of the Environmental Financial Group is currently working on three items – two of which were discussed: The overall financial plan and special assessments.
The meeting was called to order by Chairman Michael White at 7:30PM.
Members present: Managers Deena Congdon, Jim Sanborn, Darrell Scott, and Mike White.
Members absent: Bud Bystrom
Also present: John Jamnick and Jim Pucel of RLK-Kuusisto Ltd., Scott Harder of Environmental Financial Group, Clerk Jo Ann Pohlman, a reporter from the Voyageur Sentinel and 15 members of the community.
Motion by D. Congdon, supported by D. Scott to approve the minutes of the Regular Meeting of September 3, 2003 with the following corrections: Change the word Hydrostatic brand pump to Hydromatic brand pump in the third paragraph of the Study Session, and change Treasurer M. White to Chairman M. White and change D. Congdon to Treasurer D. Congdon in the Treasurer’s Report. Motion carried.
- The correspondence was presented to the Board.
- A motion was made by J. Sanborn, supported by D. Congdon to place the correspondence on file to be acted upon as required. Motion carried.
RLK-Project Status Report
- See the above Study Session
- No Board action was required.
- Rob Scott presented his progress report on grinder pump information.
- The review process focused on four areas related to the Barnes and E-One pumps: 1. Installation track record in similar environment and topography to the CLWSD, 2. O&M comparison, 3. Serviceability of each grinder pump system, and 4. Determine if there is a basis to utilize grinder pumps as a basis in the development of a rate schedule.
- R. Scott recommended that work continue to develop a final report to assist the Board in making a decision on a grinder pump at the October 1 meeting.
- See the above Study Session.
Environmental Financial Group
· Scott Harder discussed the Special Assessment methodology.
- Special Assessments would be paid over 30 years unless debt is retired early due to future growth. This assessment would be included on the property tax statement. Customers would have the option of paying an upfront full or partial assessment.
- The portion of the project capital cost not payable through Special Assessments would be paid through a Debt Service Charge that will be levied to customers based on their flow and loadings, measured or estimated, to the system.
- A Hookup Fee would be charged for future connections. This fee would vary depending on size of grinder pump station, length of service line, presence of rock, and extent of restoration.
- A motion was made by D. Congdon, supported by D. Scott to adopt a Resolution declaring cost to be assessed; ordering preparation of proposed assessment roll and calling for a public hearing on assessments to be held October 11, 2003 at 1:00PM at the Crane Lake Chapel Fellowship Hall. Motion carried.
- No report was submitted at this time. A report is planned for the October 1 meeting.
System User Requirements
- M. White requested that Mr. Jamnick and Mr. Appelwick set a procedure for contacting property owners to let them know when the grinder pump station will be placed on their property.
- J. Jamnick said they would work within the easements. If they must go outside the easement because of rock, they will contact the property owners.
- J. Jamnick stated that they are looking for additional funds. He has requested Rural Development to reconsider their negative response to his previous request of using the grant monies before the second loan amount.
- Funds for the ESA will be looked at in the future.
- A request is currently in to the USACE for supplemental funds.
Board Appointment Procedure
- It is unknown when the MPCA will get to review the CLWSD Board appointment procedure.
- The CLWSD will work through the Town Board and the County for future appointments.
Holding Tanks – Barge
- The Board is considering barging for people without road access and who do not meet County requirements for an on-site system.
- Effluent would be barged and transported to the treatment plant.
- This would add more customers and would spread the cost of the long-term debt.
Holding Tanks – Barge (cont.)
- The Board agreed that M. White and the Engineer should develop an initial plan identifying the steps necessary to proceed with this project. This will also allow the development of an Engineering Cost Estimate.
- M. White stated and the Board concurred that:
- Black water currently being pumped from the rental houseboats and trucked to an on-land disposal site will be processed through the CLWSD treatment plant.
- Any potential gray water problem is an issue between the houseboat owner and the agency with jurisdiction over the lake water, which is not the CLWSD.
- Private houseboats docked at Jim Sanborn’s are in the Eastern Service Area and will be dealt with in the ESA Plan.
- Scott Harder reviewed the two ordinances.
- Ordinance No. 1 defines the rules and regulations of the sewer system use.
- Ordinance No. 2 provides for partial prepayment of the Special Assessment
- A motion was made by J. Sanborn, supported by D. Scott to enact Ordinance No. 1 and Ordinance No. 2 with Mary Francis Skala’s assistance and to supercede any ordinances that may have been passed by the Board in the past. Chairman M. White called for the vote, which was as follows: M. White – yes, D. Scott – yes, D. Congdon – yes, J. Sanborn – yes. Motion carried.
- Scott Harder mentioned to the Board that some District’s publish a summary of ordinances in the newspaper and that the ordinances could be placed on the website.
- M. White suggested that copies of the ordinances be sent to all property owners in the District.
- A motion was made by D. Congdon, supported by D. Scott to mail the ordinances to District members. Motion carried.
M. White asked the Board if they felt the Study Sessions prior to the meetings should continue. The Board agreed that they were no longer necessary.
Concern was expressed about the Special Assessment. It was explained that the assessment to each property would remain the same as long as bonds were outstanding. Hookup fees could be used to pay the amount sooner, reducing everyone’s assessment amount. It was further explained that the treatment plant would be part of the rates of all who use it, where the assessment speaks to the hookups.
How will hookup fees be determined was a question. They would be determined by the cost of the main line and the plant divided by the number of users being served.
If an ESA property owner has recently installed a new system, how will the ordinance affect them? Will a hookup fee be charged? The response was that there is not a plan currently in place but those situations would be considered. It was further explained that the ordinance would be amended for the ESA.
Barging questions included the aggressive pursuit of the concept; what areas would be included and how much plant space would be used for this.
There were questions regarding construction inspections, easement changes by property owners at this time, and inspection of electrical work done by property owners to connect to the system.
The next Board of Managers’ Regular Meeting will be on Wednesday, October 1 at 7:30PM at the Crane Lake Chapel Fellowship Hall.
There being no further business the meeting was adjourned at 8:00PM